{"id":6342,"date":"2016-01-27T06:00:35","date_gmt":"2016-01-27T11:00:35","guid":{"rendered":"http:\/\/professional-organizer.com\/WordPress\/?p=6342"},"modified":"2020-05-14T17:33:02","modified_gmt":"2020-05-14T22:33:02","slug":"organize-digital-files","status":"publish","type":"post","link":"https:\/\/professional-organizer.com\/WordPress\/organize-digital-files\/","title":{"rendered":"How to Organize Digital Files"},"content":{"rendered":"<p><a href=\"http:\/\/professional-organizer.com\/WordPress\/2016\/01\/27\/organize-digital-files\/how-to-organize-your-digital-files\/\" rel=\"attachment wp-att-6361\"><img data-recalc-dims=\"1\" loading=\"lazy\" decoding=\"async\" data-attachment-id=\"6361\" data-permalink=\"https:\/\/professional-organizer.com\/WordPress\/organize-digital-files\/how-to-organize-your-digital-files\/\" data-orig-file=\"https:\/\/i0.wp.com\/professional-organizer.com\/WordPress\/wp-content\/uploads\/2016\/01\/how-to-organize-your-digital-files.png?fit=735%2C1102&amp;ssl=1\" data-orig-size=\"735,1102\" data-comments-opened=\"1\" data-image-meta=\"{&quot;aperture&quot;:&quot;0&quot;,&quot;credit&quot;:&quot;&quot;,&quot;camera&quot;:&quot;&quot;,&quot;caption&quot;:&quot;&quot;,&quot;created_timestamp&quot;:&quot;0&quot;,&quot;copyright&quot;:&quot;&quot;,&quot;focal_length&quot;:&quot;0&quot;,&quot;iso&quot;:&quot;0&quot;,&quot;shutter_speed&quot;:&quot;0&quot;,&quot;title&quot;:&quot;&quot;,&quot;orientation&quot;:&quot;0&quot;}\" data-image-title=\"how to organize your digital files\" data-image-description=\"\" data-image-caption=\"\" data-large-file=\"https:\/\/i0.wp.com\/professional-organizer.com\/WordPress\/wp-content\/uploads\/2016\/01\/how-to-organize-your-digital-files.png?fit=683%2C1024&amp;ssl=1\" class=\"aligncenter size-medium wp-image-6361\" src=\"https:\/\/i0.wp.com\/professional-organizer.com\/WordPress\/wp-content\/uploads\/2016\/01\/how-to-organize-your-digital-files-200x300.png?resize=200%2C300\" alt=\"organize digital files\" width=\"200\" height=\"300\" srcset=\"https:\/\/i0.wp.com\/professional-organizer.com\/WordPress\/wp-content\/uploads\/2016\/01\/how-to-organize-your-digital-files.png?resize=200%2C300&amp;ssl=1 200w, https:\/\/i0.wp.com\/professional-organizer.com\/WordPress\/wp-content\/uploads\/2016\/01\/how-to-organize-your-digital-files.png?resize=683%2C1024&amp;ssl=1 683w, https:\/\/i0.wp.com\/professional-organizer.com\/WordPress\/wp-content\/uploads\/2016\/01\/how-to-organize-your-digital-files.png?w=735&amp;ssl=1 735w\" sizes=\"auto, (max-width: 200px) 100vw, 200px\" \/><\/a><\/p>\n<p>&nbsp;<\/p>\n<p>Our digital life includes documents, spreadsheets, PDF docs, and photos. Add in items that are saved in the cloud. You may be saving files to your desktop or keep files attached in your email.\u00a0 All of a sudden we are <a href=\"http:\/\/professional-organizer.com\/WordPress\/2015\/02\/10\/small-business-computer-clean\/\" target=\"_blank\" rel=\"noopener noreferrer\">digitally disorganized<\/a>! Simple, electronic organization is a must when it comes to keeping our digital files organized.<\/p>\n<p>&nbsp;<\/p>\n<h3>Start with the big picture<\/h3>\n<p>Digital organizing is just like physical organizing.\u00a0 Think about the big categories of digital files to organize.\u00a0 The big category of files should reside on your PC, Macbook or cloud based filing system. Why? Because like with all organizing, consolidating is important.\u00a0 You want one spot to look for all these files.<\/p>\n<p>&nbsp;<\/p>\n<p>Backing up is a critical safety factor.\u00a0\u00a0 You can use your cloud based filing system with a strong password, an external hard drive, or a specific back up system like Carbonite.\u00a0 Whichever you choose, be sure you are backing up regularly.<\/p>\n<p>&nbsp;<\/p>\n<h3>Organize digital files with broad categories<\/h3>\n<p>Digital and paper file systems have a lot in common. Starting with broad categories makes it easy to file and easy to know where to find information.<\/p>\n<p>Home digital files include:<\/p>\n<ul>\n<li>House and Auto<\/li>\n<li>Financial<\/li>\n<li>Personal<\/li>\n<li>Work<\/li>\n<li>Photos<\/li>\n<li>Music<\/li>\n<\/ul>\n<p>Office digital files include:<\/p>\n<ul>\n<li>Clients<\/li>\n<li>Resources<\/li>\n<li>Vendors<\/li>\n<li>Financials 20XX<\/li>\n<li>Expenses<\/li>\n<\/ul>\n<p>Think about what applies to your business as a big category.\u00a0 You can also sort by year if that&#8217;s easier.\u00a0 Choose categories that make sense to you and can be easily remembered. If not, you can also print your folder and file list for reference.<\/p>\n<p>&nbsp;<\/p>\n<p><a href=\"http:\/\/www.pcmag.com\/article2\/0,2817,2398164,00.asp\" target=\"_blank\" rel=\"attachment noopener wp-att-6358 noreferrer\"><img data-recalc-dims=\"1\" loading=\"lazy\" decoding=\"async\" data-attachment-id=\"6358\" data-permalink=\"https:\/\/professional-organizer.com\/WordPress\/organize-digital-files\/329568-1-sort-your-computer-files-by-year\/\" data-orig-file=\"https:\/\/i0.wp.com\/professional-organizer.com\/WordPress\/wp-content\/uploads\/2016\/01\/329568-1-sort-your-computer-files-by-year.jpg?fit=480%2C370&amp;ssl=1\" data-orig-size=\"480,370\" data-comments-opened=\"1\" data-image-meta=\"{&quot;aperture&quot;:&quot;0&quot;,&quot;credit&quot;:&quot;&quot;,&quot;camera&quot;:&quot;&quot;,&quot;caption&quot;:&quot;&quot;,&quot;created_timestamp&quot;:&quot;0&quot;,&quot;copyright&quot;:&quot;&quot;,&quot;focal_length&quot;:&quot;0&quot;,&quot;iso&quot;:&quot;0&quot;,&quot;shutter_speed&quot;:&quot;0&quot;,&quot;title&quot;:&quot;&quot;,&quot;orientation&quot;:&quot;1&quot;}\" data-image-title=\"329568-1-sort-your-computer-files-by-year\" data-image-description=\"\" data-image-caption=\"\" data-large-file=\"https:\/\/i0.wp.com\/professional-organizer.com\/WordPress\/wp-content\/uploads\/2016\/01\/329568-1-sort-your-computer-files-by-year.jpg?fit=480%2C370&amp;ssl=1\" class=\"aligncenter size-medium wp-image-6358\" src=\"https:\/\/i0.wp.com\/professional-organizer.com\/WordPress\/wp-content\/uploads\/2016\/01\/329568-1-sort-your-computer-files-by-year-300x231.jpg?resize=300%2C231\" alt=\"computer organizing\" width=\"300\" height=\"231\" srcset=\"https:\/\/i0.wp.com\/professional-organizer.com\/WordPress\/wp-content\/uploads\/2016\/01\/329568-1-sort-your-computer-files-by-year.jpg?resize=300%2C231&amp;ssl=1 300w, https:\/\/i0.wp.com\/professional-organizer.com\/WordPress\/wp-content\/uploads\/2016\/01\/329568-1-sort-your-computer-files-by-year.jpg?w=480&amp;ssl=1 480w\" sizes=\"auto, (max-width: 300px) 100vw, 300px\" \/><\/a><\/p>\n<p>&nbsp;<\/p>\n<h3>Create files within the folder<\/h3>\n<p>Create a file within the folder for more specific categories.\u00a0 In your Home folder, it might be Jeep and Lexus are the file names. In the Financial folder, you can create files for Retirement Merrill Lynch, Utilities 20XX, or Banking Compass.\u00a0 For your photos, you can create files by event like birthday, travel or year.<\/p>\n<h3><\/h3>\n<h3>Organize digital files by consolidating<\/h3>\n<ul>\n<li>If you save to your desktop, you can copy\/cut and paste into your new document folder you created.<\/li>\n<li>If documents are in your email, open and save as to the new file.<\/li>\n<li>If you are saving a photo, cut and paste into the new file.<\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<h3>Scanning to your files<\/h3>\n<ul>\n<li>It&#8217;s easiest to create the folder before you scan.\u00a0 Then simply choose PDF and scan to the folder you need.<\/li>\n<li>Remember, not EVERYTHING is scan worthy.<\/li>\n<li>You don&#8217;t have to scan in previous documents. Start by going forward with scanning new documents and catch up later.<\/li>\n<\/ul>\n<p><a href=\"http:\/\/professional-organizer.com\/WordPress\/2016\/01\/27\/organize-digital-files\/how-to-organize-your-electronic-files\/\" rel=\"attachment wp-att-6363\"><img data-recalc-dims=\"1\" loading=\"lazy\" decoding=\"async\" data-attachment-id=\"6363\" data-permalink=\"https:\/\/professional-organizer.com\/WordPress\/organize-digital-files\/how-to-organize-your-electronic-files\/\" data-orig-file=\"https:\/\/i0.wp.com\/professional-organizer.com\/WordPress\/wp-content\/uploads\/2016\/01\/how-to-organize-your-electronic-files.png?fit=735%2C1102&amp;ssl=1\" data-orig-size=\"735,1102\" data-comments-opened=\"1\" data-image-meta=\"{&quot;aperture&quot;:&quot;0&quot;,&quot;credit&quot;:&quot;&quot;,&quot;camera&quot;:&quot;&quot;,&quot;caption&quot;:&quot;&quot;,&quot;created_timestamp&quot;:&quot;0&quot;,&quot;copyright&quot;:&quot;&quot;,&quot;focal_length&quot;:&quot;0&quot;,&quot;iso&quot;:&quot;0&quot;,&quot;shutter_speed&quot;:&quot;0&quot;,&quot;title&quot;:&quot;&quot;,&quot;orientation&quot;:&quot;0&quot;}\" data-image-title=\"how to organize your electronic files\" data-image-description=\"\" data-image-caption=\"\" data-large-file=\"https:\/\/i0.wp.com\/professional-organizer.com\/WordPress\/wp-content\/uploads\/2016\/01\/how-to-organize-your-electronic-files.png?fit=683%2C1024&amp;ssl=1\" class=\"aligncenter size-medium wp-image-6363\" src=\"https:\/\/i0.wp.com\/professional-organizer.com\/WordPress\/wp-content\/uploads\/2016\/01\/how-to-organize-your-electronic-files-200x300.png?resize=200%2C300\" alt=\"organize electronic files\" width=\"200\" height=\"300\" srcset=\"https:\/\/i0.wp.com\/professional-organizer.com\/WordPress\/wp-content\/uploads\/2016\/01\/how-to-organize-your-electronic-files.png?resize=200%2C300&amp;ssl=1 200w, https:\/\/i0.wp.com\/professional-organizer.com\/WordPress\/wp-content\/uploads\/2016\/01\/how-to-organize-your-electronic-files.png?resize=683%2C1024&amp;ssl=1 683w, https:\/\/i0.wp.com\/professional-organizer.com\/WordPress\/wp-content\/uploads\/2016\/01\/how-to-organize-your-electronic-files.png?w=735&amp;ssl=1 735w\" sizes=\"auto, (max-width: 200px) 100vw, 200px\" \/><\/a><\/p>\n<p>Remember, keeping it simple makes it easier to file anything!<\/p>\n<p>&nbsp;<\/p>\n<p><a href=\"http:\/\/professional-organizer.com\/WordPress\/category\/technology-and-organizing\/\" target=\"_blank\" rel=\"noopener noreferrer\">More tech organizing here! <\/a><\/p>\n","protected":false},"excerpt":{"rendered":"<p>&nbsp; Our digital life includes documents, spreadsheets, PDF docs, and photos. Add in items that are saved in the cloud. You may be saving files to your desktop or keep files attached in your email.\u00a0 All of a sudden we are digitally disorganized! Simple, electronic organization is a must when it comes to keeping our [&hellip;]<\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"jetpack_post_was_ever_published":false,"_jetpack_newsletter_access":"","_jetpack_dont_email_post_to_subs":false,"_jetpack_newsletter_tier_id":0,"_jetpack_memberships_contains_paywalled_content":false,"_jetpack_memberships_contains_paid_content":false,"footnotes":"","jetpack_publicize_message":"","jetpack_publicize_feature_enabled":true,"jetpack_social_post_already_shared":false,"jetpack_social_options":{"image_generator_settings":{"template":"highway","default_image_id":0,"font":"","enabled":false},"version":2}},"categories":[1314,352],"tags":[1433,1564,1565,1563],"class_list":["post-6342","post","type-post","status-publish","format-standard","hentry","category-small-business-organizing","category-technology-and-organizing","tag-computer-organizing","tag-declutter-your-computer","tag-electronic-organizing","tag-small-business-organizing"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.4 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>How to Organize Digital Files - Ellen&#039;s Blog, Professional Organizing for Kingwood &amp; Houston<\/title>\n<meta name=\"description\" content=\"If you suffer from digital disorganization, here are tips to organize digital files.\u00a0\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/professional-organizer.com\/WordPress\/organize-digital-files\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"How to Organize Digital Files - Ellen&#039;s Blog, Professional Organizing for Kingwood &amp; Houston\" \/>\n<meta property=\"og:description\" content=\"If you suffer from digital disorganization, here are tips to organize digital files.\u00a0\" \/>\n<meta property=\"og:url\" content=\"https:\/\/professional-organizer.com\/WordPress\/organize-digital-files\/\" \/>\n<meta property=\"og:site_name\" content=\"Ellen&#039;s Blog, Professional Organizing for Kingwood &amp; Houston\" \/>\n<meta property=\"article:published_time\" content=\"2016-01-27T11:00:35+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2020-05-14T22:33:02+00:00\" \/>\n<meta property=\"og:image\" content=\"http:\/\/professional-organizer.com\/WordPress\/wp-content\/uploads\/2016\/01\/how-to-organize-your-digital-files-200x300.png\" \/>\n<meta name=\"author\" content=\"Ellen\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"Ellen\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"2 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\\\/\\\/schema.org\",\"@graph\":[{\"@type\":\"Article\",\"@id\":\"https:\\\/\\\/professional-organizer.com\\\/WordPress\\\/organize-digital-files\\\/#article\",\"isPartOf\":{\"@id\":\"https:\\\/\\\/professional-organizer.com\\\/WordPress\\\/organize-digital-files\\\/\"},\"author\":{\"name\":\"Ellen\",\"@id\":\"https:\\\/\\\/professional-organizer.com\\\/WordPress\\\/#\\\/schema\\\/person\\\/e5122610550f3a624149d3bd7a6ab9be\"},\"headline\":\"How to Organize Digital Files\",\"datePublished\":\"2016-01-27T11:00:35+00:00\",\"dateModified\":\"2020-05-14T22:33:02+00:00\",\"mainEntityOfPage\":{\"@id\":\"https:\\\/\\\/professional-organizer.com\\\/WordPress\\\/organize-digital-files\\\/\"},\"wordCount\":446,\"commentCount\":7,\"image\":{\"@id\":\"https:\\\/\\\/professional-organizer.com\\\/WordPress\\\/organize-digital-files\\\/#primaryimage\"},\"thumbnailUrl\":\"http:\\\/\\\/professional-organizer.com\\\/WordPress\\\/wp-content\\\/uploads\\\/2016\\\/01\\\/how-to-organize-your-digital-files-200x300.png\",\"keywords\":[\"computer organizing\",\"declutter your computer\",\"electronic organizing\",\"small business organizing\"],\"articleSection\":[\"Small Business Organizing\",\"Technology and Organizing\"],\"inLanguage\":\"en-US\",\"potentialAction\":[{\"@type\":\"CommentAction\",\"name\":\"Comment\",\"target\":[\"https:\\\/\\\/professional-organizer.com\\\/WordPress\\\/organize-digital-files\\\/#respond\"]}]},{\"@type\":\"WebPage\",\"@id\":\"https:\\\/\\\/professional-organizer.com\\\/WordPress\\\/organize-digital-files\\\/\",\"url\":\"https:\\\/\\\/professional-organizer.com\\\/WordPress\\\/organize-digital-files\\\/\",\"name\":\"How to Organize Digital Files - Ellen&#039;s Blog, Professional Organizing for Kingwood &amp; 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