{"id":8108,"date":"2018-04-12T06:00:33","date_gmt":"2018-04-12T11:00:33","guid":{"rendered":"https:\/\/professional-organizer.com\/WordPress\/?p=8108"},"modified":"2018-04-08T11:03:55","modified_gmt":"2018-04-08T16:03:55","slug":"what-to-do-with-meeting-agendas","status":"publish","type":"post","link":"https:\/\/professional-organizer.com\/WordPress\/what-to-do-with-meeting-agendas\/","title":{"rendered":"What to do with Meeting Agendas?"},"content":{"rendered":"<p>&nbsp;<\/p>\n<p><a href=\"https:\/\/professional-organizer.com\/WordPress\/?attachment_id=8110\" rel=\"attachment wp-att-8110\"><img data-recalc-dims=\"1\" loading=\"lazy\" decoding=\"async\" data-attachment-id=\"8110\" data-permalink=\"https:\/\/professional-organizer.com\/WordPress\/what-to-do-with-meeting-agendas\/img_0784\/\" data-orig-file=\"https:\/\/i0.wp.com\/professional-organizer.com\/WordPress\/wp-content\/uploads\/2018\/03\/IMG_0784.png?fit=800%2C800&amp;ssl=1\" data-orig-size=\"800,800\" data-comments-opened=\"1\" data-image-meta=\"{&quot;aperture&quot;:&quot;0&quot;,&quot;credit&quot;:&quot;&quot;,&quot;camera&quot;:&quot;&quot;,&quot;caption&quot;:&quot;&quot;,&quot;created_timestamp&quot;:&quot;0&quot;,&quot;copyright&quot;:&quot;&quot;,&quot;focal_length&quot;:&quot;0&quot;,&quot;iso&quot;:&quot;0&quot;,&quot;shutter_speed&quot;:&quot;0&quot;,&quot;title&quot;:&quot;&quot;,&quot;orientation&quot;:&quot;0&quot;}\" data-image-title=\"What to do with meeting agendas?\" data-image-description=\"\" data-image-caption=\"\" data-medium-file=\"https:\/\/i0.wp.com\/professional-organizer.com\/WordPress\/wp-content\/uploads\/2018\/03\/IMG_0784.png?fit=300%2C300&amp;ssl=1\" data-large-file=\"https:\/\/i0.wp.com\/professional-organizer.com\/WordPress\/wp-content\/uploads\/2018\/03\/IMG_0784.png?fit=800%2C800&amp;ssl=1\" class=\"aligncenter size-medium wp-image-8110\" src=\"https:\/\/i0.wp.com\/professional-organizer.com\/WordPress\/wp-content\/uploads\/2018\/03\/IMG_0784.png?resize=300%2C300&#038;ssl=1\" alt=\"What to do with meeting agendas?\" width=\"300\" height=\"300\" srcset=\"https:\/\/i0.wp.com\/professional-organizer.com\/WordPress\/wp-content\/uploads\/2018\/03\/IMG_0784.png?resize=300%2C300&amp;ssl=1 300w, https:\/\/i0.wp.com\/professional-organizer.com\/WordPress\/wp-content\/uploads\/2018\/03\/IMG_0784.png?resize=80%2C80&amp;ssl=1 80w, https:\/\/i0.wp.com\/professional-organizer.com\/WordPress\/wp-content\/uploads\/2018\/03\/IMG_0784.png?resize=768%2C768&amp;ssl=1 768w, https:\/\/i0.wp.com\/professional-organizer.com\/WordPress\/wp-content\/uploads\/2018\/03\/IMG_0784.png?resize=36%2C36&amp;ssl=1 36w, https:\/\/i0.wp.com\/professional-organizer.com\/WordPress\/wp-content\/uploads\/2018\/03\/IMG_0784.png?resize=180%2C180&amp;ssl=1 180w, https:\/\/i0.wp.com\/professional-organizer.com\/WordPress\/wp-content\/uploads\/2018\/03\/IMG_0784.png?resize=705%2C705&amp;ssl=1 705w, https:\/\/i0.wp.com\/professional-organizer.com\/WordPress\/wp-content\/uploads\/2018\/03\/IMG_0784.png?resize=120%2C120&amp;ssl=1 120w, https:\/\/i0.wp.com\/professional-organizer.com\/WordPress\/wp-content\/uploads\/2018\/03\/IMG_0784.png?resize=450%2C450&amp;ssl=1 450w, https:\/\/i0.wp.com\/professional-organizer.com\/WordPress\/wp-content\/uploads\/2018\/03\/IMG_0784.png?w=800&amp;ssl=1 800w\" sizes=\"auto, (max-width: 300px) 100vw, 300px\" \/><\/a><\/p>\n<p>&nbsp;<\/p>\n<p>If you are like most, meetings are an necessary evil of work life and volunteering. \u00a0Each meeting you are either given a paper agenda or a link online. \u00a0A well run meeting requires an agenda. It&#8217;s about preparation and communication. \u00a0But what to do with meeting agendas after the meeting has finished?<\/p>\n<p>&nbsp;<\/p>\n<h3>Meeting agenda general plan<\/h3>\n<p>If you meet routinely, a meeting agenda helps you keep a structure for the goals of the group. \u00a0Your agenda is the place keeper of your accomplishments, your tasks and next steps. \u00a0Having a specific file, file drawer or notebook to keep your meeting agenda, labelled with the meeting name, is generally a good idea for the duration of the project. \u00a0Be sure you create a spot to easily drop the agenda in when you return from the meeting.<\/p>\n<p>&nbsp;<\/p>\n<h3>Meeting agenda notes<\/h3>\n<p>If you are like most of us, your meeting agenda has next action steps noted on it. \u00a0You want to consolidate these action steps on a general capture tool, such as a notebook, task list or digital list to be sure to do the next steps before the next meeting. \u00a0Adding the actions to your actionable spot makes sense so that the meeting agenda can be stored away and you can accomplish your tasks.<\/p>\n<p>&nbsp;<\/p>\n<h3>Meeting agenda when you are the meeting leader<\/h3>\n<p>There&#8217;s a time line to preparing a meeting agenda before the next meeting. You will want to recap what has been accomplished, lead your meeting onto the next steps and be sure your attendees are prepared at your next meeting. \u00a0Having a digital template to save as a new meeting agenda keeps you moving forward. \u00a0You will want to share this agenda at least 24 hours in advance of the next meeting.<\/p>\n<p>&nbsp;<\/p>\n<p>What&#8217;s best practices for your template? \u00a0Here&#8217;s what I include: name of committee meeting, date of meeting, call in or other contact information, and who is attending the meeting. \u00a0The agenda can be a simple, prioritized list of what you want to accomplish. \u00a0Be sure to begin your meeting on time and end within an hour. \u00a0Efficient meetings are where best work is accomplished.<\/p>\n<p>&nbsp;<\/p>\n<h3>What about when your comittee concludes?<\/h3>\n<p>There&#8217;s a definitely happiness to ending a well run, successful project! \u00a0At that time, sort through, declutter and eliminate the agendas. You might keep one of the last agendas to finalize the project and move the file to an archive location.<\/p>\n<p>&nbsp;<\/p>\n<p>You might be wondering, does this apply to conference materials as well?\u00a0 Conference materials are becoming more digital, rather than paper based.\u00a0 Generally it&#8217;s a best practice to pull the materials you will use to save in either paper files or electronically by topic.\u00a0 I suggest keeping these materials for 2 years to see if you use the materials.\u00a0 After this, it&#8217;s time to delete or recyle.<\/p>\n<p>&nbsp;<\/p>\n<p>More ideas on paper management here!<\/p>\n","protected":false},"excerpt":{"rendered":"<p>&nbsp; &nbsp; If you are like most, meetings are an necessary evil of work life and volunteering. \u00a0Each meeting you are either given a paper agenda or a link online. \u00a0A well run meeting requires an agenda. It&#8217;s about preparation and communication. \u00a0But what to do with meeting agendas after the meeting has finished? &nbsp; [&hellip;]<\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"jetpack_post_was_ever_published":false,"_jetpack_newsletter_access":"","_jetpack_dont_email_post_to_subs":false,"_jetpack_newsletter_tier_id":0,"_jetpack_memberships_contains_paywalled_content":false,"_jetpack_memberships_contains_paid_content":false,"footnotes":"","jetpack_publicize_message":"","jetpack_publicize_feature_enabled":true,"jetpack_social_post_already_shared":true,"jetpack_social_options":{"image_generator_settings":{"template":"highway","default_image_id":0,"font":"","enabled":false},"version":2}},"categories":[6,97,1079],"tags":[],"class_list":["post-8108","post","type-post","status-publish","format-standard","hentry","category-paper-management","category-productivity","category-work-from-home-and-work-at-home"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.3 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>What to do with Meeting Agendas? - Ellen&#039;s Blog, Professional Organizing for Kingwood &amp; Houston<\/title>\n<meta name=\"description\" content=\"Most meetings require an agenda. 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