As the school year continues and we continue to learn, it is the perfect time to reassess productivity strategies looking to find more efficiency for daily life.  We often put aside a small task, thinking it will take too long to complete yet never come back to it. An effective approach is to commit to tackling small tasks as soon as possible. You can reduce overwhelm by quickly tackling a task rather than adding it to a long list. Here’s how you can harness the power of this strategy.

 

The Benefits of Quickly Tackling Small Tasks

So many times you know you have a task and put it aside because you don’t have enough time. At the same time, that unfinished tasks remains on your mind. Unfinished tasks are mental clutter than keeps you from focusing fully on true priorities. You can’t think as clearly as a result.  Small tasks build up quickly and there is a sense of never completing a day productively. Completing tasks quickly gives you a boost of momentum and a sense of accomplishment.

 

Try out David Allen’s Two Minute Rule Strategy

According to David Allen in the New York Times best seller Getting Things Done, the Two Minute Rule states that “If an action will take less than two minutes, it should be done at the moment it’s defined.” The idea to quickly execute these tasks, rather than listing these, while you have the attention to that task. Throughout the day there are many opportunities to take advantage of theTwo Minute Rule such as responding quickly or deleting an email, dropping papers at the command center or even putting away underwear in a drawer.

 

Automating Small Tasks that Take Little Brain Power

Another way to capitalize on the momentum of small tasks done quickly is to create a routine for these. Routines are often the best way to automate small tasks. Set one or two time blocks as transition times during the day. This transition can also include movement to handle these tasks. Moving quickly between areas in your office give you the opportunity to stand, walk, and drop items off to make progress.

Build a bigger team and delegate

Small, one step tasks can be delegated too. Set up an immediate system for delegating with a virtual assistant. Clearly communicate the task and what the standard operating procedure should be. Keep communication lines open to know when the task is complete and when it should be completed again. Delegating gives you time for priorities and builds opportunities for future delegation of bigger tasks and projects

 

Real-Life Examples of Immediate Task Handling

Here are some ways you can start incorporating this strategy into your daily life.

• Start viewing your email through the lens of the Two Minute Strategy. Check email and respond to those that need a quick response or calendar entry.
• Tidy up your work space and desk at the end of the day to put away items and reset for an organized next day.
• Return a quick phone call or text right away.
• Create an awareness of what you consider a Two Minute task and make a list of these. During your Weekly Planning, review upcoming tasks and evaluate this for further efficiency.

How Tackling a Small Task Prevents Procrastination

A big asset to tackling small tasks is preventing procrastination. At times we think a task will take so much time when in reality it is initiation that is the challenge. Getting started is part of Executive Function where the brain does the work of organizing, planning and doing. By using this strategy, you are preventing procrastination in many ways. You have created a rule for yourself that gets you moving. You can use this rule now for any bigger task or project too. What can you start for two minutes to begin a project?

 

Maybe 10 or 15 minutes is your sweet spot for small tasks in short bursts. Boost your productivity with this new strategy for getting tasks started and done. Choose one or two tasks to start with and review your progress.