Hugs and Happy Organizing: Whole House Organizing

organize your house

 

Whole house organizing is a big project!  We all want to have a place for everything and everything in it’s place. It’s essential for us to work  in baby steps to accomplish this goal.  Many times at the outset of our work together my clients ask how long it will take.  Remember that we are not only changing what your home looks like and how it works. We are also changing your (and those who live with you) habits.  It’s truly a case where every situation is different.

 

My client and I worked together weekly or every other week to create order in her kitchen, office, son’s room, master bedroom, master closet and master bath.   In these photos you can see the significant transformation that occurred each time we met.

 

home organizing before and after

 

To date, she and her family love the outcome! They have stayed organized because we worked together on her spaces to create systems and routines that work for them.

 

Her comment on her work is this, “best money and time I ever spent!”

 

Finding your Motivation

 

 

finding your motivation

To do or not to do, that is the question. There’s many motivations for making a change, getting organized and being more productive.  There’s also many obstacles that keep us from getting started.  One of those might be ADHD, where procrastination, lack of organizing skills and being overwhelmed keep you from getting started. Having inspiration, and accountability can motivate you and get your work started. Finding your motivation is key.

 

Motivational experiences

I recently met with a client who knew now is the time to get organized. She had experienced flooding, and health challenges, and was looking at new healthy choices.  She had recently rebuilt her home and was prepared to make her home the organized and productive spot she craved. Her life with ADHD had held her back before and now she had compelling reasons to begin.

 

I have also met with client who worked long hours, raised her family and one day looked at home her and said, wow how did this all stuff get here?  She had invested her time in good and important goals and now knew it was time to make a change in her surroundings. While focused on the important parts of making a living for her family, she had gotten overwhelmed with the inflow of stuff.

 

When you know it’s time to make a change to your life, your home and work and your energy, that’s the most compelling time to get organized.  What makes for a compelling reason to change? It’s truly an individual decision and a decision you can make at any time.

 

 

Motivational media

Motivation in the form of Marie Kondo’s Netflix show is sweeping the nation this year.  It’s leading to other media connections, like podcasts, blog posts, and social media. In Tidying Up, we see many like us who have struggled with clutter.  The kind inspiration offered by Marie Kondo leads up to be grateful and let go.

 

There’s social media posts that are keeping us motivated too.  Seeing other’s conquer their clutter on instagram or Facebook help us know that we can do this too. Forming a social media group that works together to reaffirm your motivation, keep you accountable by posting your successes, and support you as you move forward are instrumental.  There’s existing clutter support on Facebook to join if you want this resource.

 

 

Motivational team members

Your team plays is crucial to your motivation.  It’s about feeling truly supported as you work.  That support comes in questions that coach you, support the acknowledges feelings, and praise with each step.  There’s no limit to your possible team members including those available by cell and facetime, professionals to coach and teach skills, to any number of those around you.  Start by building your team to help you start and stay motivated.

 

The most compelling motivation to me has always been something I keep very close in my thoughts. It’s that thought that every day whatever choices I make have positive impact on my life.  Thankfully it has been making priorities clear and simple.  I encourage you to think about your priorities and how that impacts your motivation.

 

best time to start was yesterday next best time is now

 

11 Summer Routines

 

summer organizing routines

 

 

It’s summer and we love the lack of routines. There are some days we can stay in pajamas all day and play unlimited. The change of seasons is best when you create new routines that suit the season itself. Summer routines makes the season more fun! Check out these 11 routines that make life better.

 

1. Set a bedtime.

Even in the summer it’s best when everyone gets a great night’s rest. When everyone is in bed, parents can shut off their lights early too.

 

2. Start or end the day with a bike ride or a walk.

Get moving this summer with time for exercise. The days are longer so you can take advantage of the cooler summer dusk to get outside.

 

3. Set tech limits.

It’s easier to set limits at the beginning than nag all summer. Your limits can include using a timer so when the bell rings, it’s time to get started on something else.

 

 

4. Eat 3 fruits and veggies each day.

Summer brings lots of great vegetables in season. Try something new like a mango or kiwi. Pick your own blueberries or strawberries.

 

 

5. Brain boost with flash card, a workbook, or tech games.

It takes up to 2 weeks to review when school begins.  Keep your kids brains fresh all summer. Join the fun by learning too!

 

 

6. Read every day. It can be a book, a blog, or a magazine.

Read together as a family so you all spend time together. Talk about what you read to share information of all types.

 

 

7. Set aside weekly down time.

Summer is our time to unwind. Intentionally plan time to do nothing. You will be surprised how refreshed you feel and less stressed too. Mark off those days on your calendar to be sure they stay open.

 

 

8. Establish ways your family can help around the house.

Helping prep and cook dinner, taking out the trash, and laundry are ways kids can be more involved during the summer. There’s fewer school responsibilities so add in a few for your home.

 

9. Declutter a little at a time.

Just 15 minutes to declutter drawers, under the sink, and other small spots around the house. Have your kids declutter their own rooms. It’s a time your kids can assess what’s most important to them and share their blessings with others. This is especially helpful if there are summer birthdays in your home.

 

10. Play games and do puzzles.

Hopscotch, Monopoly, Bingo, Old Maid and many other games are great family fun. Our kids don’t always know there are other games besides technology.

 

11. Practice gratitude together.

Gather together each day to share what you are grateful for. It can be through a conversation at dinner or a gratitude journal. Knowing that we are blessed by our family and friends helps us all be more positive.

 

BONUS!

Keep hydrated with plenty of water. Have a camelback water thermos for each kid and yourself. Keep it refilled all day long and carry it with you. We all need lots of hydration during the summer.

 

 

Your summer routines add a little structure to busy days. When everyone shares the routines in their home, life runs more smoothly. What routines can you start this week at your family meeting for summer?

 

What summer routines are in place at your home?

 

Join me on Facebook for more summer fun!

 

How to Maximize Summer Organizing

Maximize summer organizing

 

Summer is often when our organizing intentions get momentum. There are fewer school responsibilities and daylight lasts longer.  Those organizing projects have been on our list for a while.  Here’s ways to tackle these projects, even before you start your organizing work.

 

List first

First you want to have a specific list of what you are planning to organize this summer. Capture your list as a dump first with brainstorming. All those ideas need a spot to prioritize. Your list will be the base of your project management.  The best project management assesses how much time, what resources are available, the budget and the team.  Now you are ready to determine what you will tackle.  It may not all get done this summer however you know what’s possible. If you are not sure what you want to organize, here’s ideas.

 

Timeline

Start your list before the end of May.  Your summer may be much busier than you originally had intended. With your list prepared, as well as your vacation schedule, you can realistically get moving on these projects.

 

Strategies

There are several ways to accomplish your summer organizing goals.

Chunking

Do you like to plan specific units to accomplish your goals?

  • You review your prioritized projects and allocate manageable units of time, the budget, or team members you have to work with to your organizing.
  • The value in this method is to know your plan and work steadily to accomplish your goal.

All day project

Do you have a large block of time and know this organizing is a priority for the fall?

  • Allocate a large amount of time to accomplish decluttering and setting up systems. Allocate resources for editing and removing items in order to proceed smoothly.
  • The value in this method is that before school resumes or the fall comes, your organizing will make a major impact on your life.

Team approach

Who can be your helper in organizing?  Create your team before you start on any project. The teams can work together or in a sequence.

  • Your team might be members of your support community or a paid professional.
  • A team can work in segments, either in sequence or simultaneously.

 

If you need Plan B, C or D

If your summer is business than you originally thought, or your budget is less than required, or you have no team to help you, there’s options!

  • Be sure you have trash and recycling out of the way.  That’s often clogging up your system.
  • Prioritize the one most important organizing task and accomplish that. A single success builds you up!
  • Host a one hour organizing party where your team either does the 27 fling boogie (edits 27 things, places in a bag, and places in a car.
  • Keep it real with a 15 minute Reset (where for 4 time slots your team moves items back to the spaces where they are stored.)
  • If your team doesn’t exist, pick up a new team with high school or college age kids who want to earn money this summer.

No matter your list or strategy, you will be thrilled you allocated energy and time to organizing this summer!

Spring Organizing Office Edition

 

Spring organizing office

 

Offices and office spaces continual to evolve as more of our work becomes digital.  There’s lot of digital decluttering to do as a result.  This Spring more your office forward to become more electronically  organized.

 

Edit first

All offices are busy and it’s a low priority to eliminate digital clutter.  Start a 15 minute daily edit of digital clutter.  Look first at email, then documents.  In multiple 15 minute time slots you can pare down what is not needed. Now assess your duplicate documents and drafts. You can add these to trash to clear space and clear up confusion of the final document.

 

Attend to your desk top

We’re talking computer desk top here!  Add documents into folders and eliminiate any extra icons. There’s clarity here now.  Add a beautiful and serene screen saver for you to see when you are disconnected.

 

Graphics organizing

If you are a social media maven, it’s your graphics that can also need refreshing.  Use a content driven organizing system.  Group your graphics and photos by topic in your pictures to easily access and use your items.

 

Unsubscribe to unwanted

You may have once wanted to learn about a topic, and now you are saturated with email subscriptions. Take 15 minutes to unsubscribe rather than delete your unwanted subscriptions.  Less incominng newsletters free up time.  If you don’t want to let go of these, or incoming coupons, create an additional email account to directly access this when wanted.

 

Update your passwords

We change our passwords, hoping to remember then each time.  Update your password keeper in order to easily log on.  Change passwords if it’s been a while for sensitive sites.  Now log in on all your devices so that you have access from your smart phone or tablet.

 

Control the cords

Technology advances quickly.  It’s time to recycle your older devices and cords. Gather these together with the cords to donate.  Label the remaining cords to know what goes together. Store the cords at point of use in a drawer if used frequently or in a box under a cabinet if not.

Now you and your office are ready for a productive Spring!

 

 

 

Still cluttered in there with paper?  Here’s where to get started!

 

 

5 Ways to Make Mother’s Day Extra Special (and last beyond that one day)

Mother's Day. Extra Special Experiences

 

Mother’s Day is here and you may have already purchased your mom the best gift ever! Or you may have plans with her to make her breakfast in bed and bring her flowers.  Celebrating Mom should likely last more than a day.  There’s ways that you and your mom can create lasting memories together.  Here’s ways to show you care that make for special times together. The best part is that Mother’s Day lasts throughout the year with these ideas.

 

Create a Mother-Child Bucket list together

You and your mom can noodle about and decide on an activities list.  The list can include going on a road trip together, cooking a family recipe, or learning a new hobby.  Add dates to when you want to plan your activities to be sure you get these checked off.

 

Volunteer for a cause together

Your mom and you both have generous spirits and are passionate about making a difference. Choose a way to give back together that makes a difference locally or globally.  It can be one big volunteer experience or a routine activity.

 

Read the same book at the same time

Want to be in the best book club?  Join a book club together or create one of your own.  It’s twice as fun to read and review together.  You can also listen to the book on Audible.

 

Meet for lunch monthly

A gift of time can be the best gift.  Set a time each month to meet for lunch without any distractions or additional guests.  Alone time with Mom is precious.

 

Organize photos together

Mom has buckets, drawers and boxes of photos. She may be overwhelmed by them all. It’s more fun to organize together!  Gather up supplies for paper photos and grab your devices for digital photos. Guaranteed you will not only have fun, you will learn a lot about family memories!

 

Create a memory for Mom

There are many of us without a mom.  Even without Mom here, we can create a memory about her. For our family, that memory often includes eating a special food Mom loved or lighting a candle in her memory.   Choose a way to honor your family members who have passed. It’s a memory you create for all of your family.

 

More ways to celebrate Mom and share the love here!

How Goals, Calendar and Schedule Alignment Work for You

How goals, calendars and schedule alignment works for you

 

Tire alignment, also known as wheel alignment, can help your tires perform properly and help them last longer. It can also improve handling and keep your vehicle from pulling in one direction or vibrating strangely.  

 

It’s clear that tire alignment helps you save money and time.  How might alignment work for us when we are talking about productivity?  When your goals, calendar and schedule are aligned, it helps you with your performance.  That performance is getting tasks and projects completed with less stress and more joy.  When your life is in alignment, you are feeling the bonus of work life integration.  Just how do we accomplish alignment when our life seems out of kilter?

 

Check your goals first

Review your current calendar to align your goals and your actions. Is what’s on your current calender reflecting your annual or quarterly goals?  Do you see a direct connection to what your responsibilities are each month and week?  Are there times for self care and relationship building?  Knowing how close you are already to alignment will be a guidepost for you.

Write out your best week

As you look over your calendar, you may be dismayed to see disjointed and disconnected dates and activities.  Take a whole new look at your week with a best week calendar. Michael Hyatt refers to this as your “ideal week.”  This is setting yourself up for success to know what this looks like.  With a blank calendar start with filling in what are your priorities.  Parallel your plans with consistent routines for similar activities.  That would be exercising every morning at 6 am, working with clients starting every day at 10 am, and hosting meetings at 2 pm.  See what new awareness comes from this exercise.

It’s going to take time to get your best week aligned with your current week so start small. What tweaks can you put in place?  Where are there options to create alignment? What if you have no control over your goals, deadlines or tasks?  Here’s where to talk to your team and seek out solutions together.

 

Keep aware of where alignment can occur

Changes are naturally occurring on a regular basis. A client ends, a new project starts, or a new boss comes on the scene.  When you seek improved alignment, that’s when you take advantage of a shift.   Look for where new possibilities are happening. Let’s say your 10 am Monday meeting shifts to 2 pm on Tuesday.  Now you can place your high quality work on Monday mornings instead.  Another option is to schedule shorter more frequent meetings at a lower energy time.

 

Is perfect alignment possible?

There is not necessarily that you are seeking perfect alignment as there are changes occuring regularly. What you are working toward is every improving alignment for yourself. There’s also random tasks, especially administrative tasks, that are part of your week.   If you can batch adminstrative tasks to be more productive about these.

 

Remember that for tire alignment, a periodic check is required.  Use your Strategic Planning to continually assess your goals, and then assess your alignment. What you will find as the most powerful benefit is that you are feeling more on top of your goals as a result.

 

 

Spring Organizing Technology Edition

spring organizing technology

 

Technology tools are an big asset for our day to day living. At the same time these have overtaken our lives. We have devices of all sorts, ranging from cellphones, to smart home lightbulbs, to voice activated assistants.  Our tech needs a little spring cleaning and organizing too!

 

Inventory and edit

Where the heck is the tech in your home? Go through your home and office and find what you have and where it is.  Make a list of what you use and what is required of each.  Label cords with the tech device name and use.  Now you know what’s an older version or a duplicate. Many of us have quickly accumulated older devices as new items come on the market within a three year time frame now. If you have multiple devices that perform the same solutions, think about sending the item on it’s way to someone who can use it.

 

Plan for recycling

There’s electronic recycling all around us.  It’s the right thing to do for our environment. Be sure to clear your device of all your personal information by using the general settings.   For older equipment,  write the date on your calendar of local recycling. If your device is new, you can sell it and make back some of your investment.  Cell phones can be donated to a charity of choice. CellPhones for Soldiers, or local community domestic violence shelters.

 

Choose central storage

Now that you know what you have and what’s left, it’s time to plan for storage.  Choose a central storage spot in your home for technology. Ziplock together the device and cord to store for future use.  Organize the devices by use, such as listening devices like airpods and ear buds or reading devices like nook and kindle.  A drawer in an office, the bottom drawer of your nightstand or a basket in your office cabinet are common storage spaces.

 

Set up a common charging spot

Most important is to set up a common charging spot in your home going forward.  This spot is where all devices are charged overnight for a great night’s rest.  Research proves repeatedly that keeping electronics away from your bedroom improves your rest.  Your family will benefit too. There’s no longer the chaos of lost or borrowed cords for last minute charging or where to find your device on the way out the door.

 

If you are adding a new device this spring, be proactive and get organized with your devices.  It’s one small way to be more organized this year!

 

4 Foundations for Productivity

 

4 foundations for productivity

 

Set yourself up for maximizing your productivity. There are foundational aspects that create the structure to maximize your time and prioritize the tasks.  These include tools and strategies that create a basis for doing your best work.   Here’s the 4 ways to create a foundation for exceptional productivity.

 

Capture all together

If you have post it notes, random scraps, several notebooks and a lot in your head, it’s likely you need a specific capture tool and a capture time.  A capture tool is where all your projects, tasks and ideas are recorded.  It’s tempting to keep it all in your head however it’s not effective.  Decide what’s the best, paper, digital or a hybrid, to capture these elements.

Capture time is the time you are recording.  There’s many ways that can work for you. ASAP is a great strategy, as well as at the beginning and end of the day. Capture by notes, with a voice activated device, or any means that makes this easy. A capture time once a week, with a high level of view of your work, keeps tasks from being overlooked.  I call this weekly planning time.

 

Assessing time

Determining how much time a task or project takes can be the biggest challenge to productivity. It takes practice with the same tasks as well as a knowledge of your strengths and skills.  Break your task into the simplest step and give this your best guess. Then multiply that time by three.  Time yourself as you complete the task and review your success.

 

Assign work times

Completing a project on time, whether it’s taxes or client work, is a true test of productivity. Look at how you structured your weeks, months and quarters. Be sure to schedule chunks of time to work or give yourself an entire day to complete your tasks.  Either way, you know that you can be sure to finish for your deadline.  Remember,  a task that has no time assigned on a calendar is not a task. It’s a wish!

Control the distractions after your assigned work periods.  That’s dificult and necessary.  Those distractions indicate you have lost momentum and energy.  If you find yourself scrolling through Facebook instead of working, take a break, get a drink of water or move your work time to another time of day.

 

Match work and energy

Work when you work best.  Use your lower energy time for when you do less important work. Know your chronotype to do your best work. If you are morning person, get to work on the important stuff first before checking email.  Come back around to work again after dinner if you have an energy spurt. bove all, the best foundation to productivity is rest and rejuvenation. Time away from work, time being creative and time to sit all contribute to being more effective.

 

The best foundation for productivity includes a plan.  Plan for planning time, however your plan should not be too specific and too detailed.  Your plan should be a work flow, incorporating some routines that keep your productivity high.  Complicated, hour by hour planning can be too much to accomplish.

 

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19 Ways to Organize Your Office

 

 

19 ways to organize your office

 

An organized office is the gateway to more productivity.  As in any space, the key is clear areas to work, easy access to what’s most important to use and good routines to keep your space organized.

 

Start with your desk

  1. Everyone needs a good space to work. Your “desk” may be stationary or mobile.
  • Clear what’s on your desk and put it in a box.  Add back in only the tools you use every day to the desk top.
  • Gather papers together in an “unprocessed” wall pocket near the door of your office. Drop items in there that have not been reviewed or triaged.
  • Clear your computer or device desk top by moving documents to the document folder.  Start by creating folders to house the documents.  Do this 15 minutes at a time and you will feel accomplished as your desk top looks clearer and cleaner.
  • Not enough space on your desk? Add a file cart to store papers and access these quickly.

 

Move to the desk drawers

Drawers are not to just stuff away desk top clutter.

  • Designate uses for each drawer.  Top middle or top right drawer works best for immediate access items, such as less frequent tools or checkbooks.  Right file drawer can be set up for frequently accessed resources. Left file drawer can be your “personal” file drawer for snacks, lotions, or extra items.
  • Desk drawers can easily become cluttered. Add organizing trays to your drawers to see exactly where items go.  A pencil tray or shallow baskets help you organized these.
  • Keep the knee space clear under your desk.  It’s easy to accumulate stuff that needs to go home.  Make a point of taking home items every Friday to keep clutter away.

 

Resources and bookshelves

Think vertical and think access for your bookshelves.

  • What resources do you want to keep close and access quickly?  That’s what belongs on your bookshelves.  Your resources can be stored in attractive, consistent appearance notebooks with labels on the spine.
  • Use the top shelf for knickknacks and photos.  Your desk stays clear and you have a space to host family and memorable keepsakes and awards.
  • Remember that on organized bookshelves all books are vertical or staged in a decorative array.  An overpacked bookshelf means it’s time to cull out what is not useful.

Digital organizing

Organizing inside your computer is critical to your productivity.

  • Organizing your email by general topics. Think about the areas of your work and create subfolders in your inbox to save these. Areas might be clients, vendors, or resources. These big categories save you time filing.
  • Set specific times to work your email.  Three times a day is sufficient to work through email.  Add tasks and project to a task list to keep from cluttering your inbox.

 

Paper

The word strikes horror, fear, and overwhelming feelings. Paper work takes a plan.

  • Have a basket, wall pocket or slot for unprocessed papers.  It’s the spot where paper comes as it enters the office.  Having this spot keeps the paper in one area.
  • Be deliberate and brutal about eliminating paper.  Have a recycle and shred zone in your office.
  • A To Be Filed spot helps you keep control of paper.  This slot is a drop area to keep papers until you file.  When the basket or slot is full, it’s time to file (which should be quarterly.)
  • Paper work builds up quickly.  A weekly admin time for one hour helps you keep on top of paper.

 

Keeping organized

Keep your organizing success by keeping your office organized.

  • Each evening set a timer to remind you it’s time to close up shop.  Remember that time when a shop keeper turned the open sign to closed and took the money from the till to the safe?  That’s what we all need to end our day. Make a list of your closing activities to get items back to their slots.
  • Set time weekly to bring items back home to their original spots.
  • After your annual strategic planning or at the new year, evaluate what is in your office and if it serves your purposes this year.

Need help with your office?  Call me!