Tag Archive for: document management

Going Paperless: Online resources

paperless resources

 

You don’t have to struggle with so many papers. In a recent survey by Neat, 57% of workers  reported frustration with paper and believed there are better paper management tools.  There are many online resources that help you start going paperless.  Computer  and smartphone apps make it easy to share documents, work from a common agenda, collect personal documents and keep receipts for taxes.  Check out these 8 resources for going paperless.

 

 

File this

Automating your paper management can resolve your paper challenges.  File this Fetch automatically collects, files, tags, and organizes your online documents, bills, and statements in an easy to use digital filing cabinet.  Each month it “fetches” your documents and loads onto your computer.

 

Shoeboxed

Remove paper clutter by scanning your receipts with the Shoeboxed Receipt and Mileage Tracker. Simply snap a photo of each receipt with your phone’s camera and it will be digitized and uploaded to your Shoeboxed account.  Let go of receipts once these are digitized.

 

GeniusScan

Genius Scan is a camera-based document scanner for the iPhone. It enables you to quickly scan documents on the go and email the scans as JPEG or PDF with multiple pages.   Easy way to share documents with your colleagues, team members or other parents.

 

DocScan

Scan a picture with your smartphone camera. Export your documents to Dropbox, Evernote, Box.net, SkyDrive, WebDAV, and Google Docs to save them.

 

Dropbox

Dropbox is a free service that lets you bring your photos, docs, and videos anywhere and share them easily. Upload this tool to your  computer and use it to save photos, files and folders.  Share information with colleagues, friends,  and family by sending a link. Share documents between your laptop and your desktop too.

If you have ever lost important files because of a hard drive failure or if you have forgotten an important presentation file because you couldn’t find your thumb drive, you know the importance of backups. Dropbox provides file-backup services for your desktop to deal with these scenarios by automatically backing up your files. It also grants online access to your files when you are away from your desktop.Read more : http://www.ehow.com/how_8261020_upload-dropbox.html
If you have ever lost important files because of a hard drive failure or if you have forgotten an important presentation file because you couldn’t find your thumb drive, you know the importance of backups. Dropbox provides file-backup services for your desktop to deal with these scenarios by automatically backing up your files. It also grants online access to your files when you are away from your desktop.Read more : http://www.ehow.com/how_8261020_upload-dropbox.html

 

Evernote

Create digital notebooks on your smartphone and computer.  Write notes to yourself, collect information from scraps of paper, or send notes to your clients.  Whatever paper you want to eliminate and whatever information you want to keep, Evernote can keep it for your digitally.

 

Google docs

Share files and information with your team. With Google Docs, a free service run through Gmail, you can work simultaneously with colleagues on a document or spreadsheet.  Create and share your work online and access your documents from anywhere. Manage documents, spreadsheets, presentations, surveys, and more all in one easy to use spot.  Google docs is great for virtual meetings and agendas too.

 

Neat Connect

NeatConnect scans paper into digital files and sends them straight to the cloud – without a computer. At home or at the office, NeatConnect uses the Neat Desk to scan receipts, tax documents, and other important papers.  Access these documents from wherever.

 

 

Choose one of these resources to help you get started going paperless! Not sure what to scan?  Check out this resource.

More ideas on paper management on my pinterest page Paper, Paper Everywhere.

 

 

 

 

 

 

Going Paperless: Eliminating paper

 

paperless

 

 

Have you decided that there is too much paper in your home or office?  Thinking about making a small change with paper in your home or office?

According to a survey by Esselte, “88% of those responding felt that technology has helped them get organized.”

Are you thinking about going paperless?  There are several small steps you can start.   Eliminating paper that comes into your home or office is a great first step.  Transitioning paper immediately into a digital format is a small step in eliminating paper too.

 

Eliminate catalogs with www.catalogchoice.org

  • Create a free account and select the catalogs you receive.
  • Manage unwanted mail, phone books, and more
  • Decline catalog mailings when you shop online

 

Eliminate manuals and instructions

  • Find information online by product name and appliance number
  • Check on youtube.com for a video
  • Scan instructions and save to Neat cloud (sponsored link)
  • Check out www.homezada.com for maintenance checklists

Eliminate paper with online accounts

  • Set up an account with your health care provider for online access to your explanation of benefits from your medical insurance.
  • Set up online banking for your checking, savings and investment accounts.  Save the PDF version in a Banking (by year) folder.

 

 Eliminate scraps of paper

  • Are there lots of post it notes, backs of envelopes and other bits of paper around?
  • Set up an Evernote account to record these.
  • You can even take a picture of the paper and tag it in Evernote.

 

Going paperless does not happen overnight. But with small, consistent strategies and tools you can have less and less paper!

 

 

Let’s connect on Twitter. It’s where you can ask questions about organizing and productivity.

A once a month boost of organizing and productivity! Join my newsletter.