Breaking Through Email Overload

Email overload is taking over paper overload! The email tsunami and electronic technology can overwhelm and paralyze you.  Use one of these tips to help you make a difference during your computer time.

  • Synchronize all your technology using IMAP. With this system, you can add and delete information on one machine and all machines will be updated.  Not sure what to do, get a great technology person to assist.
  • Be sure all your spam filters are up to date. Nothing is worse than having to delete, delete, delete.
  • Be sure  you are backing up with Carbonite. It is not if but when your computer will crash.
  • Be deliberate about your email, reading and list servs.  Process your email 3 times a day.  Have your reading come to a separate area with an RSS feed.  Stay on only the list servs that make a difference in your work.
  • Have a file folder for processed email. It can be just one folder, just so you can slide completed email in there and out of your inbox.
  • Color code your really important email.  Email from a boss, your most important client, or your family should stand out so that you can find it easily.
  • Remember, the more email you send the more you receive. Pick up the phone when you are ready to finalize a date, a contract, or a meeting. It will save you time and energy.

What are your email and technology organizing tips?

7 replies
  1. Linda Samuels
    Linda Samuels says:

    Love these tips, Ellen. I can share that Carbonite has saved me on several occasions. I’m a huge fan of their back-up services. It helps me sleep better at night. I am envious of the “Inbox Zero” idea. I’m so very far from that right now. I’ve done a few things to help, but it’s not enough. I’ve removed myself from as many junk & “offerings” lists as possible. Whenever I check email, I immediately delete any junk emails before paying attention to the important ones. I might implement the folder concept, but need to figure out how to do that with my mail program. As you can see, there’s work to be done. 🙂 Thank you for the nudge.

  2. Ellen Delap
    Ellen Delap says:

    Thanks Linda! I am constantly removing and unsubscribing. We must be “brutal” to be sure we have less in our inbox and are able to be efficient in our work. Thanks for sharing what works for you.

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