25 Essential Tips to Get Organized, Plan and Pack for Travel

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Essential tips

 

Summer calls us to head out and travel. Travel feels most at ease when you are organized. Whether you’re packing for a weekend getaway or week long adventure, being prepared and ready makes everything smoother and more enjoyable. Here are 25 tips to help you get organized, plan effectively, and pack smart for your next trip.

Getting Organized Before the Trip

  1. Create a master travel checklist for you and your family. List everything you usually need (passport, chargers, toiletries, technology, medicine) so you can reuse the list for each trip. Use either the Notes app or paper to capture this information. Review the list after your vacation and update for when you travel next.
  2. Start your packing early. Pull out your suitcase and leave it where you can drop in items. Review and organize at least one day before departure to avoid last-minute chaos.
  3. Organize your travel documents using a travel app or folder. Keep flight details, hotel reservations, and itinerary info in one place either digitally or printed. Share that information with those at home so they know where you are and how to contact you just in case of emergency. Double check reservations to ensure everything is all set.
  4. Check the weather forecast for the 10 day period around your travel dates. Weather apps are fairly reliable but pack an extra light weight coat and umbrella just in case.
  5. Plan a capsule wardrobe that coordinates your clothes. Instead of tossing in random clothes, plan your outfits to mix and match, as well as shoes that go with all attire. It is easiest to choose a color palette and coordinate.
  6. Organize your charging cords by device. Use a pouch to be sure all the cords are with you, both going and returning. Look for small chargers that charge multiple devices. Keep that pouch in your carry on to charge at your airplane seat or car.
  7. Coordinate your pet and home care while you are away. Make a list of tasks that include setting up out-of-office replies, watering plants, and holding mail. Contact your pet care person and share a list of responsibilities.
  8. Ensure your safety by gathering important documents, Make photocopies of your ID, passport, and insurance card, and store them separately. Carry the copies with you at all times when away in case of emergency.
  9. Update transportation apps like Uber and Lyft to be sure these are ready to use when you land.
  10. Get organized with medication organizers and a small first aid kit. Fill a 3 times a day pill organizer with all medication and supplements to keep in your carry on. In your luggage, pack a small first-aid kit that include basics like band-aids, pain relievers, and any prescription meds.
  11. Plan for oops. Keep up to date on events as you travel. Permit notifications from your airline and hotel apps just in case of emergency.

Staying organized while on your trip

  1. Use packing cubes to subdivide your clothes into manageable units. These might be packed by a set of clothes per day or the category of clothes such as swim or underwear.
  2. Designate a “landing strip” for all papers, money and keys. This way there is only one place to look for items your need.
  3. Plan for laundry with a bag and pocket size detergent. You can wash as you go or save laundry until you return.
  4. Think ahead about healthy snacks and hydration. Bring protein bars for healthy snacks. Having an easy option snack makes you feel better as travel is fatiguing. If you are in the USA, bring refillable water bottles to be eco-friendly and hydrated.
  5. Use a hanging bag for easy access for toiletries while travelling. Having a hook at the top makes it easy for you to hang it near the sink and use less counter space.
  6. Set up a dedicated tech charging area. It is easy to store and charge all devices each evening. Be sure to bring a car charger as well for day travel.
  7. Bring a foldable small lightweight tote or backpack. This makes day travel easy to organize with snacks and water. It is also handy for beach outings, daily outings or carrying souvenirs home.
  8. If you pack for your family, use quart size ziplock to organize their clothes by day or outfit. It makes it easy to tell your kiddos what to wear that day.
  9. Regroup each night by picking up your hotel or vacation rental. Your reset each evening ensures that yu are organized the next day.

Smart Last-Minute Carry On Organizing

  1. Be sure to charge all devices fully the night before travel. This way phones, tablets, and power banks are at 100% before you leave.
  2. Download entertainment ahead of time. Save podcasts, books, or movies for offline use during travel. Carry some paper magazines you have not had time to read at home.
  3. Choose comfy clothes and layers for the flight or car ride. Pack an extra pair of undies in your carry on. Wear slip on sneakers with support for walking.
  4. Organize your carry on by pocket and with small zipper cases. Have what you need easy to find. Assign inside pockets for valuables and important paper work.
  5. Make your travel time a fun part of the vacation. Arrive early at the airport to relax. Follow airline guidelines for how early to arrive and depart without stress, rather than choosing your own time. Adding in the travel time extends the fun!

A little planning makes all the difference to make your trip smooth and memorable.

 

Get Organized for Rodeo Houston

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rodeo houston

 

One of the biggest highlights of the year in Houston is the Houston Livestock Show and Rodeo. It is held at the NRG Stadium. Rodeo time brings lots of fun and excitement. However, if it is your first rodeo, you might not be aware of all the required organizing! Here is a snapshot of what to expect and what to plan for a well-organized evening at Rodeo Houston.

 

Digital access

All tickets are managed digitally for Rodeo. You need both the tickets app AXS and the app Rodeo Houston. Create accounts online and access your tickets for entry into the grounds, stadium entry, parking, and carnival tickets.

 

Arrival at the location

There are many ways to get to the rodeo. You can purchase parking from those selling access to various parking lots. There is also a parking lot adjacent on South 610 that is a credit card payment. You can also arrive by bus from various Metro stations and there is paid bus access from The Woodlands. Allow plenty of time for travel to this venue as lines are long!

 

Plan your fun

Rodeo Houston offers amazing treats on the grounds at the carnival and world-class restaurants outside the stadium.  Be sure to plan ahead with time to shop and dine. You can browse all the stores and eat to your heart’s content. It is one of the best spots for real funnel cake and fried anything!

 

Rodeo attire

Boots are not required! However, you will see amazing rodeo attire at Rodeo Houston. Rodeo fashion includes a hat, denim, flowers, and flowy dresses. Be prepared by shopping ahead and organizing your closet.

 

Rodeo is a 21-day event in Houston and not to be missed. It is a long day to plan for and lots of excitement to take in. For our family, we have attended since 1988 and make it an annual family tradition!

Organized Family Car Travel: Making Road Trips Memorable

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Organized car trips

Plan Your Route and Stops

Take time to plan your route before you start your trip. Use ChatGPT, GPS apps or maps to estimate driving times and identify rest stops, attractions, or scenic spots along the way. This planning not only helps manage expectations but also builds excitement for the trip. With Chat GPT you can estimate the stops along the way and call ahead for overnight accommodations.

Pack Strategically

Packing efficiently is key to a stress-free trip. Create a checklist for each family member to ensure essentials like clothing, toiletries, medications, and entertainment (books, games, tablets) are included. Pack snacks and drinks to keep moving along and save money. Pack the car with easy access snacks and games.

 

Safety First

Prioritize safety throughout your journey. All passengers wear seat belts at all times, especially children who should be in appropriate car seats or boosters and pets with a restraint. Take regular breaks to stretch, get a potty break and drive safely.

 

Entertain easily

Long hours on the road can be tiresome, especially for children. Build in fun with a variety of entertainment options such as audiobooks, music playlists, travel games, and even educational podcasts. Have each family member to curate part of the playlist or choose a game, ensuring everyone feels involved and entertained. Included games like Heads Up and Psych as well as other apps.

 

Maintain a Travel Journal

Documenting your journey through photos, journal entries, or a shared travel diary can transform the trip into a special memory. Encourage each family member to contribute through a shared photo album on icloud or digital travel journal.  Documenting your trip with a photo album after the journey concludes makes for lasting memories.

Expect the unexpected

No matter the most careful planning, unexpected situations arise. Embrace resilience and flexibility while maintaining  a positive attitude.  If there are detours, traffic, or weather conditions disrupting your schedule, take that time to boost the idea of “life happens.”

 

Be earth and human friendly

Always be considerate of fellow travelers and be earth-friendly in your travels. Dispose of trash responsibly, respect local regulations and customs, and practice patience and courtesy at rest stops and attractions.

 

Above all, cherish the moments spent together as a family. Whether it’s singing along to favorite songs, discovering nature along the road, or marveling at breathtaking landscapes, the shared experiences of a road trip often become cherished memories for years to come.

 

Get Organized for Your Vacation Rental

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get organized for your vacation rental

 

More and more families are using vacation rentals rather than other accommodations this summer.  Many of us have found that vacation rentals are the best accommodations with multiple bedrooms and lots of space for you and your family. Most homes are thoughtfully equipped. What do you need to bring to be organized for your vacation? I surveyed families to see what they bring and I added a list of the items that I bring. Check out how to be more organized for your vacation rental.

Get organized first

Like all travel, be sure you have all the details for travel.

  • Print or save your booking confirmation details.
  • Save the contact information of the property owner/manager.
  • Note the check-in and check-out times to plan your arrival and departure accordingly.

Connect with the host

Your host wants you to enjoy your vacation and leave a wonderful review.

  • Read the reviews. People mention what they loved and what was missing.
  • Carefully read the description of the property. Amenities and local stores are typically listed for your convenience.
  • Ask the host what they provide, even before you book your trip. Most places I’ve stayed have provided all the basics like that & I’ve packed like I would for a hotel, but it really depends on the Airbnb or VRBO host.

Bring the basics

The basics are typically included. However, there are always special items that you use that you especially like.

  • I bring ziplocs, extra paper towel, paper plates, and our own kitchen towels and washcloths. If it is a more rustic rental, I also bring my own frying pan and coffee maker…they always have them, but they can be scratched up or not well-cleaned.
  • With an easy-access washer, I always bring laundry pods. And I always take extra containers of hand soap.
  • Eating in saves you money. You will usually need something for leftovers like plastic containers, ziploc bags and aluminum foil to wrap up.
  • There are never enough outlets for charging the multiple electronic devices that we bring so bring extra extension cords and plugs.

 

Add those specialty and unique items you love.

  • It’s good to take your own seasonings and a small bottle of mayo, ketchup, mustard, salad dressing, cooking spray and cooking oil.
  • Always take your favorite throw blanket last time because you are likely to be cold. Your personal pillow makes your rest extra comfy.
  • If you love a certain brand of coffee and your Keurig, be sure you pack it.

 

Hacks that will help you along the way

  • Get organized over a two-week time frame. Place boxes to drop items in as you purchase or prep so that you have everything together before the last day.
  • Order groceries to be delivered to your vacation rental.
  • Look into beach gear or golf cart rental for the time you are at the rental.
  • Stop by the Dollar Store to prep with disposables. If you have a short stay, extra cleaning supplies and paper goods can keep you from those extra chores of washing and cleaning.
  • Vacation rentals can offer all kinds of benefits without paying extra such as bicycles, kayaks, surfboards, a trampoline, playsets, or strollers.

 

Start your checklist today for your vacation this summer!

 

5 Tips for An Organized Road Trip

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5 tips for an organized car trip

 

This summer families are taking to the road in record numbers. Great road trips start with preparation, planning and organization. Here are tips for your best family road trip together.

 

Have more than a road map

Years ago all that was needed for a road trip was a map. While there are a lot of amenities on the road, don’t leave things to chance. Scope out your trip day by day with the help of AAA or RoadTrippers app. Update your hotel apps for your favorite resting places so you are ready to pivot in case you are not as far along as you planned. Make hotel reservations before you leave home for each stop along the way.

 

Check the weather

Weather changes have increasingly impacted our travel. Check what the weather will be during your travel time. In case of emergency, know what to do in case of hail or severe weather while driving. If you are driving long distance, this can be especially important.

 

Make your car travel friendly

Travel friendly care trips include easy to access drinks, food, toys, chargers, lots of blankets and multiple pillows. Have your kids use their airpods so everyone can listen to their own music. Download games, music and other fun before you leave. Choose a family audiobook for everyone to listen. Bring along new favorites like a rubik’s cube or MadLibs to play together. Rotate seats to keep everyone cheery and entertained.

 

Packing for intermittent stops

Pack a carry on bag for those stops along the route before your destination. A large tote can carry all your toiletries, medicines and an extra set of clothes. This way you are not unpacking all your luggage for this stop.

Find common ground on travel strategies.

Talk with your family about how to travel. Some families leave extra early to get on the road and have kids sleep along the route. Some families take frequent bathroom breaks  and some stop for fun along the way. Talk with your family about what will work best for you all.  Always agree to stop before it’s too late and everyone is too cranky.

 

Family road trips are memories that will long be remembered!

 

Six Travel Tips to Keep You Super Organized

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six travel tips to keep you super organized

 

This Summer everyone is traveling! Travel is our passion and we love getting away to the beach, taking an educational trip to a new city, and spending time as a family on vacation. Here are some of my favorite organizing strategies that will help you be super organized while on vacation.

 

Add apps for travel

Flights changes and weather interruptions are part of travel that can’t be helped. Start by updating and uploading all travel apps related to your trip. The best apps include AccuWeather, Flight Aware, and your Airline app. Add your hotel and restaurant apps for paperless access to your reservations. Consolidate all your travel apps in a folder on your smartphone or use the App in the Air Widget.

 

Use a packing list

Life is busy and travel is complicated. Give yourself extra days to pack and be more organized. A packing list saves you every time. You can customize your list on the Notes app with a check box to include your specific needs. Pull out your travel bag 3 days in advance and start dropping in what you need to fill your bag according to your list. Be sure you pack a little extra layer for warmth and extra shoes for comfort.

 

Stay as connected as you like

Choose to disconnect completely for a real break. If you choose to stay connected, be prepared to keep everything charged by packing a complete set of chargers for your smartwatch and your smart devices. Duplicate your chargers and keep these packed in a tech organizer. My favorite travel tech organizer keeps each cord secure.

 

Categorize to stay organized during travel

  • Frequent travel requires a complete personalized toiletries bag. A clear bag with toiletries helps you know you have what you need. Include a complete set of what you use stored in this bag. No overthinking what to pack and no need to remember your daily items with a designated toiletry bag.
  • Use packing cubes for categorizing what you pack. Different sizes of cubes organize and consolidate clothing. You can group items by day of the week or type of clothing. Packing cubes keep your suitcase organized while at your location.

 

Choose safe spots for important travel documents

Create peace of mind by keeping important documents safe while traveling. Use travel wallets and waist belts for your money, credit cards, global entry card, and passport. Be sure to use the safe in your hotel for jewelry and devices. You will want to make multiple copies of these important documents, as well as important documents in your wallet, to keep at home while you are gone, in your handheld travel bag, and held by a trusted person at home.

 

Pack your patience and be prepared

Pack your patience and plan for random moments of fun during your travel. Download to your Kindle, create a music playlist, and choose games to make travel time less frustrating. Our family loves Heads Up and we always pack a deck of cards.

 

Enjoy your time away this summer. It’s all about the memories you are making and the experiences you are sharing.

Getting Back into Work Mode

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getting back into workflow

 

This summer record numbers of people are taking time off and going on vacation. Being away has so much value in helping us reset. However, getting back into the workflow can be difficult after vacation. Check out these strategies to help you transition back to work more quickly.

 

Write vacation preparation notes

Set yourself up for success with notes before you leave. Additional notes on the next steps help you catch up upon return. Share these notes with colleagues who are on your team.

 

Schedule no meetings the first day back

Give yourself time to go through email, check your schedule and set priorities the first day after vacation. By prioritizing getting organized you are ready to get back into the workflow. From my own experience, you are not ready to get back to full speed that first day. Pace yourself with having a buffer day.

 

Review your planner and your tasks to prioritize

Returning from travel, at work, you are likely in the middle of many projects and at home you definitely need groceries. Review your planner to catch up on what is next for your planner. At home, check in with what is needed immediately to run smoothly. Taking this review time gives you a sense of direction and where to spend your time first.

 

Set a reasonable schedule for the week of your return

Don’t overdo and overbook your first week back. Diving back into a full schedule seems smart because you have been away. Give yourself ample self-care and breaks during the first week back with extra time for walks, preparation for each day, and lots of hydration.

 

Set aside time to work through email

Email is the most difficult part of the return to work. Having a plan helps you gain control. Be sure to set your out-of-office reminder so that your colleagues know you are not going to respond until you return. Then, use divide your time to work through email when you return. Set aside a time block for a high-level review of email and learn what is urgent. You can respond to this quickly. Then, set another time block to calendar dates, add information to projects, and work through what has come in while you were away. By creating two segments for your email, you can feel more in charge and be more responsive.

 

Return to routines quickly

Unpack your luggage, order groceries, start laundry and get to bed on time. Returning to your routines quickly helps you ramp up your productivity.

 

Give yourself grace throughout the first week back to work. It is going to take time to regain momentum. Having these strategies will help you be proactive about your workflow after your time away.

 

 

 

 

 

 

 

 

 

 

 

 

 

Happy Organizing While Traveling

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Post-pandemic travel is a lot like traveling by stagecoach; jostling along in a bumpy carriage. There are organizing strategies that will help you be comfortable and organized on your journey. Using apps for travel and packing keeps you organized while you travel.

 

Use apps for travel

There are lots of changes before and during your travel.  Flights changes and weather interruptions impact our journey.  Start by updating and uploading all travel apps related to your travel. The best apps according to Travel and Leisure include Flight Aware and your Airline app. Add your hotel company app for paperless access to your reservations. Consolidate all your travel on TripIt. TripIt declutters your itineraries and documents by keeping them organized in one place. You can set your reservations to be automatically sent to TripIt, which will let you view travel confirmations, flight itineraries, tickets, and hotel.

Use a packing list

Life is busy and travel is complicated. Often we are busy preparing for the trip the week before with extra meetings, calls, and tasks. Giving yourself extra days to pack helps you be more organized. Pull out your travel bag 3 days in advance and start dropping in what you need or set aside 2 hours to fill your bag according to your list.  While you can purchase items on the road, use a packing list. You can customize your list on the Notes app with a check box to include your specific needs. Of course, there are many apps specifically for packing.

How to pack to stay organized during travel

  • Frequent travel requires a complete personalized toiletries bag. A clear bag with toiletries helps you know you have what you need. Include a complete set of what you use stored in this bag. No overthinking what to pack and no need to remember your daily items with a designated toiletry bag.
  • Use packing cubes for categorizing what you pack. Different sizes of cubes organized and consolidate clothing. You can group items by day of the week or type of clothing.
  • Putting small items, like socks or power cords, into a packing cube can help them from rolling or moving around in your bag. With a technology organizer, you are never without the cords you need.
  • For a complete guide on what to pack and what to pack it in, check out this New York Times Guide.

Safe spots for important travel documents

Peace of mind is when you know are organized with your important documents. When traveling internationally, it is important to keep your travel documents safe all the time. There are travel wallets and waist belts for your money, credit cards, global entry card, and passport. Be sure to use the safe in your hotel for jewelry and devices. You will want to make a copy of these important documents, as well as items in your wallet, to store at home while you are gone and in your handheld travel bag in case of loss. Give these to a trusted person at home while you are away to keep just in case of loss.

 

Pack your patience and be prepared for changes

We have been waiting for this time to travel for a while. It is different now after the pandemic. Pack your patience and other items of interest to keep you entertained during your travel. Kindle, audiobooks, music, and games make travel time fun. Be prepared for changes. Bring your headphones and It’s all about the memories you are making.

 

 

 

3 Tips to Maximize Your Vacation While You Are Away

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3 tips to maximize your vacation while you are away

 

You finally are away on your well deserved vacation.  Congrats on prioritizing your self care in taking time away!  You prepped your colleagues at work and your pet sitter is managing the home front. Now is the time to maximize your time away. No matter where you go or what your plan is, your vacation should provide a change of daily life, a boost to your wellness and self care and a way to make a memory for yourself and your family to reflect on through the next year or beyond.

 

Start with a digital detox

We have been glued to our screens for a long while now. Every day seemed to bring new complex situations. This vacation could be the perfect time for a digital detox.  The reasons are clear that we need time to be present and in the moment with those with us on vacation, as well as time to just sit. Create a common charging spot for your devices and place them in this area each morning and night. Be intentional about your time on vacation. Choose activities that engage you and fulfill your spirit. In the evening set up card games or family games.  You will return to your job more productive.

 

Be intentional and organized about time away

Break your trip into segments that work for your energy level.  There are options for everyone during vacation.

  • New experiences, new connections and learning are exciting and engaging. Decide what kind of experience you want to have while you are on vacation.  Think about hobbies and interests you may not have time for at home.  Consider finding local adventures like zip lining or mindfulness opportunities like yoga. You can find cooking lessons or try new cuisine while away.  Choosing something out of your every day experience that brings you energy and joy.
  • Choose the time you spend with family. We are excited to see family that we have not seen in a while. It can be exhilarating and exhausting. When you feel ready to take a break, spend the time on your own regrouping. Set aside times during the day that you can be together and apart.
  • Maybe this year vacation is all about peace and quiet. Many of us are depleted of energy and motivation after this difficult year.  Intentionally choose to sit and relax. Choose a beautiful view to sit and be quiet. Take a walk in silence to start or end your day. Head to bed extra early while away to gain on your sleep schedule. Being on the go can leave you exhausted after your vacation.

Give yourself re-entry time

A rushed re-entry into real life can take away from your most relaxing vacation. Give yourself the opportunity to easy back into work and life.

  • Bring back a little keepsake, a photo or something to keep your vacation in mind all summer.  That photo can be placed where you see it daily, especially on your phone screen.
  • Get back earlier than you might think. This will give you time to catch up on laundry and meals at home.
  • Start by making a list of what needs to be done, prioritize your list and make a plan. Not everything needs to be done the first day or week back.
  • Allow for time at work for catching up on email. Share responses that acknowledge receipt and time to get back into work flow.
  • Give yourself breaks when you return to work. Conversations with colleagues when you start the day, a walk in the middle of the day, and a recap of productivity at the end of the day make it easier.

 

The pay off to your productivity is huge if you have truly spent your time away regrouping, resetting and refreshing.

My Organizing Obsession: Packing Cubes

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Packing cubes

 

When you find something you love and does the work so well, there  are so many ways to share your love of this item.  I declared my love of packing cubes publicly with Tiffany Craig.  Packing cubes make travel so much easier.  Here are my many reasons to love packing cubes and make travel organizing easier.  

  • Your suitcase is a big open canvas. Packing cubes create segments of space to hold your clothes and more.
  • Packing cubes keep items together than you use together.  I love that you can group items by category. Some of my categories are swim, bedtime, and paperwork.  You can decide your own groups.
  • Packing cubes give you more space in your suitcase. You can pack your items and a child’s clothes in the same luggage and then distribute once you arrive.
  • Use your packing cubes once you arrive to keep organized on day trips in the car.
  • Your clothes arrive in tip top condition with out wrinkles.  Keeping items in the cube keep them folded or rolled.
  • Cubes come in a variety of colors. You can color code your kiddos’ clothes and your clothes or organize by color.
  • Unhappy undoing your luggage?  You can unpack one cube at a time to break this task into small units.

Cubes are inexpensive and can be at your home via Amazon Prime in 2 days. It is a small investment to make your travel more organized.