Your Calendar and You! Making a Match!

Helping decipher the calendar code is what I do with my clients.  There is no perfect planner, but there is a planner that will make your life, your work and everything come together. 

A work at home mom and photographer who is also a very busy volunteer prefers google calendar.  She loves that it synchronizes with her phone so she only has one item to carry in her purse.  It is also compact, so no bulky planner to carry.  Her husband can enter dates and see all the family activities.  She adds dates consistently and loves that it is always updated.

A working single woman uses ical to track her work week.  She uses the week at a glance feature and color codes her appointments, her testing dates, and her administrative time.  The color coding reinforces what tasks she has to accomplish.  She add recurring dates and uses this feature to keep her on top of routines.

A part time working, part time stay at home mom with an additional small side business loves the planner pad.  This planner is only available online at  She loves the columns at the top of the week at a glance section to add tasks in categories, loves the month at a glance page to get an overview of the upcoming events, and loves that it comes in a notebook format.  She adds additional pages at the back to record information she uses regularly in her additional business. 

A busy entrepreneur loves his Outlook calendar.  He writes notes on index cards every day and enters into his calendar each evening.  What is especially helpful is adding reminders 15 minutes before each action item and dates.  He never misses an appointment or is late!

A blended family with 6 kids come together weekly and fill in their month at a glanc calendar that hangs in their kitchen.  Everyone talks about the weekly activities, while one of the kids fills in the dates on the calendar. Each family member knows that is going on that week.  Kids and parents refer to the calendar throughout the week to keep on top of pick ups, drop offs, and tasks. 

Call me old fashioned, but for my work I love the paper planner with week at a glance.  It really works for me as a visual tool, easy to access and great for planning.  I work with a week at a glance, have a weekly planning time to update and review what is coming up, and add items all the time. It is my most important tool for my business and my life balance.  I carry it like it is my “blankie” and never let it out of my sight. 

Think about your strengths, your needs and your work flow to make an effective choice!  What calendar system works for you?

2 replies
  1. Janet Barclay
    Janet Barclay says:

    I like the weekly planner format too, though I rely on Outlook to store details copied over from emails or websites that would take too long to handwrite and would take up too much space on the page.

    I love the way that Planner Pads work, and maybe this is silly, but I don’t find them esthetically pleasing. Function is most important, but it’s nice to have a product that is also fun to use!

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