How to Craft Your Hybrid Productivity Strategy

How to craft your hybrid productivity strategy

 

If you google productivity, millions of pages appear. Listed are strategies that give you systems and processes for your productivity based on that author’s experiences. What stands out to me is that while I appreciate each of these approaches and systems, it’s really about reviewing what has worked for me and the hybrid system I created to fit my personal approach.

 

To improve productivity, start reviewing your work processes.

We are surveyed all the time, when we purchase online and when we go to the doctor. What about  a review of your work processes? What do you give high marks and what needs improvement?

Here’s questions to ask yourself?

  • What time of day do I work best?
  • What’s the best tool I use to capture information?
  • What’s my best modality (visual, auditory, kinesthetic, intuitive, cognitive) to capture and create information?
  • When do I organize my week?
  • What do I use to organize my week?

Asking yourself these questions helps you refine your system and ensures that your tools work for you.

 

To improve your work processes, think big.

There are tons of productivity methods available. A productivity process give you agility in capturing, managing and executing commitments, communications, and information at a specific time. Here’s a round up of options.

Getting Things Done (GTD): GTD is a method for organizing your to-dos, priorities, and your schedule in a way that makes them all manageable.

The SMART Method: Setting SMART Goals to help you prioritize. 

Timeboxing: Converting from a to-do list (daily work plan) to a calendar system

Personal Kanban: Simple system for creating products based on continuous deliveries.

Pomodoro Technique: An alternating series of 25-minute “Pomodoro habit” sessions can help you quickly complete tasks and get things done in a streamlined fashion

Free to Focus: A system to achieve more by doing less

Does one of these mesh with your existing system? Would one of these add to your system or simplify your system? Is there one small step you can change for your system? It’s likely that either simplifying or adding one small step is all the changes you will need or want to make immediately. That’s why I refer to our systems as hybrids, in that we take what works already that we created an add in a mix of other strategies.

 

To improve your work processes, make your routines solid then find the best tools to enhance.

We’re often to quick to think, there’s an app for that! And there may be an app or other product that will help us be more productive. It’s in spending time with completely syncing your process that’s the most important step before finding the tool.

 

Here’s what works for me. I have the master list written by category. I add to my master list all the time, from work spreadsheets, work appointments, family activities, email, and text.  The paper list is at the top of my planner pad.  Weekly I check the lists and add tasks to days of the week. Throughout the year I have added important milestones and appointments. All these appointments work together, including delegating, automating and setting time aside for family.  In my process I have combined GTD, Timeboxing and Free to Focus.  See what works for you now and how to improve on your system.

 

More productivity posts here!

In praise of vacation days

Take a vacation

 

Travel, a staycation, Sunday Funday are all well known ways to improve your well being. That’s the fun of summer, whether to stay at home and vacation or whether to journey out to create memories with family and friends.  There’s research galore that establishes better productivity and creativity as a result of time away. Here’s a round up of ways to incorporate time well spent on vacation days.

 

Choose your best vacation

Adam Grant talks about the way we vacation. “To have a relaxing vacation, detach from work. To have an energizing vacation, seek out a mastery experience. We find flow through embracing new challenges and building new skills.”  Does one of these types of vacation appeal to you and spur you on to make a plan?

 

For our family, each summer we take a family vacation with our grand kids. It’s been near and far, from beaches to cities. It’s a memory that is priceless for all of us.  We talk about the travel and fun there. What’s most precious is the time together just having fun together!

 

Being budget friendly with staycations

Staying within your budget is always an important consideration.  There’s ways to make travel easier and cheaper by traveling by car or staying at home and sight seeing your city.

When I visit friends, often it’s an opportunity for us to get to know our own city as a tourist does.  Giving ourselves the time to see the local sights, we appreciate our location even more!

Did you know about these tourist destinations in Houston?

  • Port of Houston boat tours
  • Summer concerts at Discovery Green
  • Waterwall picnic area

Learn more about your city and summer cheap thrills.

 

Make Sunday your day to relax and make the day about your self care

We need regular rejuvenation and reset. Have at least once a week to do what we love, whether it’s sit, exercise, cook, crochet or other fun activities.  Sundays can be your day or another day of the week that fits your schedule. Whatever day you choose, make it your day by doing less, scheduling less and relaxing more.

 

This summer I made time for each of these ways to reset! We took a family vacation and we stayed home for the July 4th holiday.  Each of these resets helped me to do my best work with clients and enjoy precious memories with family.  Choose ways to make your vacation be a reset for you.

 

More on organizing and productivity here!

How to make Time work for You

Be on time and be productive

 

Staying aware of time is one of the foundations of time management. It may be that you have a bit of “time blindness,” where you don’t see or feel time passing. Without this time awareness, you may be losing time and being less productive. Let’s admit it, when time passes we feel less effective and caught off guard.

 

Here are timely tips to help you track time and use it as you plan. You can rely on clocks, routines, and work flow to help you be your most productive.

 

  • Place a clock in all the important spots in your home or office. Time awareness begins with an analog clock.
  • Have a work flow, not necessarily a set schedule. Rather than a packed time table, set up work times that naturally flow in the context and content of your work.
  • Routines are the automation of time management. Establish routines that build success and structure for you. These routines begin and end your work day, and begin and end your daily life.
  • Use the Maximum and Minimum strategy to help you know how long a task or project can take. Assess what is the most and least amount of time for these and schedule your work accordingly.
  • Check out apps that can help you with time management. These include RescueTime, Toggl, and StayOnTask.
  • Use multiple alarms to keep you on track. These include one day out, one hour out, and 15 minutes out from a deadline.
  • Bedtime is the remedy for all time management challenges. Getting a great night’s rest solves many time management issues.
  • Schedule in free time, fun time and family time. Intentional time to disconnect and reconnect makes you more productive.

Choose a simple start for yourself with just one tip from this list to make you more aware of time and more effective in how you use your minutes and hours.

 

time flies and you're the pilot

How to Tackle Organizing your Photos

Organizing photos

 

When asked about what we must take with us in an emergency, we all say our photos!  Our photos are our most precious stuff.  We have them on our smart phones, cameras, social media online and in print.  It’s easy to over snap and not come back.  It can be overwhelming after a birthday party or family event to gather them together. Our photos are our way of capturing the magic of the moment.  Organizing your photos means you will truly enjoy them.

 

The best solution for organizing photos follows a routine that works well with your routine.  Allow time once a month or immediately after a family event to work with your photos. We jump back into life and don’t get the opportunity to reflect and enjoy our photos. It helps to set a time to work with these.  Summer can be a great time to reminisce, review and organize your photos.

 

Start with a plan.

How will you group your photos? With paper or digital photos, we can group chronologically, by events like holidays, birthdays or trips, or by family member.  Keep in mind your family will be growing, like adding grandkids and partners.   Write out your plan and then create folders online to capture the photos as you consolidate them. If you are working with paper photos, you can use photo boxes.  Make a plan and test it with sorting.  Remember, you can delete photos as you work to keep only the best photos.

 

Begin consolidating.

Get all your digital photos together in one place. For me that’s on my computer.  I email them to myself from my smart phone, download from Facebook, and move them from my camera with a cord.  There are many services that automate consolidating to get all your phots in one place such as GooglePhotos, Dropbox and AmazonPhotos.  Keeping all your photos in one place makes it easy to know what you have.

 

Always backup your photos.

There are lots of ways to do this.  I use Carbonite to back up all the time. Highest recommendations are for for GooglePhotos, Dropbox, Smugmug and Shutterfly.  Each allows a certain amount of space with additional space for a fee. Scanning is the way to back up your paper photos. There are options for you to scan yourself or services to delegate.

 

Taking the next step is the fun part.

Decide what photos you want to print, create a digital photo album, or create a gift.   I keep framed pictures of grand kids throughout my home. I know the frame sizes so each season I print out an updated photo.

  • If you are just starting a photo grouping in a hallway or on a desk top, choose the frames first, then purchase the pictures.
  • My daughter in law does a birthday book for each child. The book consists of 5- 8 printed pictures from each birthday, placed in sequence in a photo album. The kids love looking through these each year.
  • Other options include digital scrapbooks from Shutterfly and even Walgreens.com.
  • For Mother’s Day, Father’s Day or birthdays, gifts like mouse pad, calendar or mug are wonderful ways to share photos.
  • Remember to give yourself plenty of time to choose the photos you want to share.

 

Keep your most precious items safe with backing up and organizing digital and paper photos.