3 Steps to Organize Your Desk

 

organize your desk

Whether it is your home office, your small business office or your corporate office, getting down to business at your desk is a chore if it is piled with papers!  You need both a plan for what goes where on your desk and what to do with all those papers.   A plan for your desk will save you time finding papers. The more organized your desk is, the more confident you are  and the more professional you are perceived.

 

Follow these three steps to organize your desk and create an efficient and productive work area.

1. Planning your space
As you begin, determine what tasks you are doing in your office and the tools needed for these tasks. By making these decisions at the outset, you are preparing your space for accomplishment. Most of us want to pay bills, write a card, and keep important papers easy to access.  Create areas designating the best access for most frequent activities. As for room arrangement, place your desk in a position that allows maximum use of natural light. Position the desk in a direct ion that allows for direct viewing of all who enter without you having to turn.  Add additional space to your desk area with an L shape or credenza behind your desk for storing items you need to access.   Adding this space creates work space, compute space, and printer space.

 

2. Organizing your desk

Your desk top should be an inviting space.  Keep out only basic tools that you use every day. Minimize your photo gallery and knick knacks.  Desk drawers should have only what you use at the desk in them. Store your additional office supplies in another area. Keep specific categories of items individually stored in different drawers. One drawer should contain bill paying tools such as checks, stamps and envelopes.  One drawer should focus on writing a note and should include stationary and note pads.  One drawer should hold supplies with a pencil tray holding pencils, pens, tape, stapler and scissors. Again, keep just enough to use and do not over stuff the drawers. Place books on book shelves and magazines or reading material in a basket to grab and go. Be sure that your telephone, computer and other essentials are placed ergonomically.  Your calendar should have a specific spot so you can see it all the time.

3. Organizing your papers
Think about paper in terms of what you need to do with them.  Some papers require an action and some papes need storage to be retrieved.

Create your command center for “Action” files. Label them according to what actions or terms fit best with your needs. These files can be call, file, mail, or pay. Or these can be named by client name, project name, or other key word that comes to mind quickly. Clearly label your files so you will always know what is in them, and just as importantly, the labels will remind you what not to put in them.  At the end of every day, there should be a spot to put away the files you have used that day. The files in your command center  are the most actionable.  Your command center can be a desktop sorter or a section on your wall.

Less frequently accessed files can be placed in your file drawer in your desk or an accessible cart. These can be references, projects that are completed this year, or general files for running your business.  As for filing cabinets, use a low-lying, two-drawer cabinet that can be placed next to or near your desk for the added use of its top for other items that you often need.  This is what makes an L for your extra desk space.  Having easy to access files makes it more likely for you to file.

Have a spot for incoming mail and other papers.  It can be a wall pocket, basket or inbox.  Having this space set aside will give  you a place to drop all papers before you have time to review them. Alert your family or colleagues to drop papers in this spot to keep your desk clear.

 

Go Paperless

Set up a Neat connect (affiliate) to eliminate scraps of paper like business cards, tax related receipts and meeting notes. It’s an efficient way to access small bit of information easily. No more hunting for notes or trying to find a phone number for a potential client.

 

 

 

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Organized and Stylish! Cute counts with this File Tote Organizer for Paper

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Office Candy sunrise key file folder sunrise key file tote organizer

 

Staying organized and stylish is easy with this cute  File Tote  for paper from OfficeCandy.   Cute counts when getting organized! My philosophy about organizing includes creating a system for what goes where and a routine for when to do the organizing.   A cute organizer can make dull, tedious paper work a lot more fun and easy to accomplish.  Paper organizing can be especially overwhelming without the right system and routine.  Having a great product with slots for your paper categories can make all the difference.  When you are on the go, attending meetings, working as a volunteer, or just want a system that can move to a work space, having a tote works well.

 

Why I love the Sunrise Key File Tote Organizer:

  • It stands freely for easy sorting and filing.
  • It opens to have 8 tabs and 10 pockets for categories, like an accordion file.
  • It can be labelled inside the accordion file keeping categories easy to find.
  • It coordinates with other sunrise office supplies, File Folders and Padfolio Clipboard.

Where to find this item?  View it and related products at  File Totes at Office Candy

 

What will you organize in your file tote?

 

Hugs and Happy Organizing Under Stairs Closet

under stair organizing

 

The dreaded under stairs closet area! It’s usually a dumping ground because not only is it a big open space, but it usually has an angled ceiling and a curved section.  Most families are confused what to store in there other than the vacuum.  Let’s get this space functional for you and make it great storage.

  • This is a space where everything needs to come out and be divided into toss, donate, or keep.  Once you know what is in there you can make better decisions on storage.  
  • Deep under stair storage is a great place to storage a category with large items.  You can store luggage, printed photos,  holiday decorations, or home decor in the back of the closet and use the front for your everyday needs like your vacuum or sweaters.
  • Under stair storage should be divided into front and back storage.  The back is less accessible, so large, infrequently used items can have a permanent home there.
  • Use 66 quart or smaller bins to make best use of the space.  When you group in the bins, be sure to label the categories on 2 sides and the top of the container. This way you will always know what is in the bins.  You can also keep a list on the back of the door too.   Arrange the back bins by height depending on the slope of the ceiling.
  • Use a clear shoe organizer on the back of the door for small items you might need easy access to in the adjacent room.  It creates new space!

Wishing you Hugs and Happy Organizing with your new under stair organizing!

Back to School: Organize your School Supplies

Back to School

 

Back to school sales are everywhere at this time of year.  Most families have a large supply of items often spread out around the house.  Organizing your supplies saves you money and time.

  • Get started by corralling all your supplies.  Supplies may be hiding in various spots, including your kids’ rooms, the office or the kitchen. Gather these together to assess what you have.  You may have a glut of lined paper and not even know.  
  • Decide on a common location to house your supplies.  The location should be easy access for your kids so they can check and see when they need something.  Great spots to keep supplies are an office area, a secondary or storage off the kitchen.  With a central location, you can also check throughout the year on what to purchase.
  • Your storage location dictates your organizing strategy and tools.  Some ideas depending on your space include a 3 drawer sterilite bin, stacked shoebox bins, cute stacking boxes or a back of the door shoe organizer.  Stock your kids’ back packs too including tools in one part of their backpacks or a zipper case.
  • Be sure to label each category so that everyone knows where to get and return the supplies.

 

 

Organizing school supplies