It seems like an impossibility – going paperless! But it can be done! With the wonderful new digital technology we have, having less paper can happen.
Start with an investment in technology. The Fujitsu ScanSnap ( http://scansnapcommunity.com/) or the Neat Desk (www.neat.com) are both incredible machines! Learn which will work best with your existing operating system and computer.
- Knowing what to keep is important, regardles of whether is in a paper or electronic form. I love to refer to Julie Morgenstern’s ABCs of Important Papers (http://www.oprah.com/home/The-ABCs-of-Important-Papers/) Remember, just because you have more opportunity to keep documents digitally does not mean you should keep everything! Be discerning about what you scan and know that to keep.
- Set up a retrieval system that will work for you. Keeping documents digitally means you can keep these in categories that work for you. Outline what your categories will be, create these digitally, and then you are ready to scan and move documents into your categories.
- Routinely scan and shred. Have a plan about your scanning. Establish a spot for papers that are to be scanned and a time to do the scanning. Having a back up in place is also mandatory. Carbonite automatically backs up your computer.
With your new paperless office, you will feel accomplished! And think about the s’mores you can make after you burn the paper!
Ready to make the jump to paperless? Here are some more resources.