Going Paperless: Online resources

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paperless resources

 

You don’t have to struggle with so many papers. In a recent survey by Neat, 57% of workers  reported frustration with paper and believed there are better paper management tools.  There are many online resources that help you start going paperless.  Computer  and smartphone apps make it easy to share documents, work from a common agenda, collect personal documents and keep receipts for taxes.  Check out these 8 resources for going paperless.

 

 

File this

Automating your paper management can resolve your paper challenges.  File this Fetch automatically collects, files, tags, and organizes your online documents, bills, and statements in an easy to use digital filing cabinet.  Each month it “fetches” your documents and loads onto your computer.

 

Shoeboxed

Remove paper clutter by scanning your receipts with the Shoeboxed Receipt and Mileage Tracker. Simply snap a photo of each receipt with your phone’s camera and it will be digitized and uploaded to your Shoeboxed account.  Let go of receipts once these are digitized.

 

GeniusScan

Genius Scan is a camera-based document scanner for the iPhone. It enables you to quickly scan documents on the go and email the scans as JPEG or PDF with multiple pages.   Easy way to share documents with your colleagues, team members or other parents.

 

DocScan

Scan a picture with your smartphone camera. Export your documents to Dropbox, Evernote, Box.net, SkyDrive, WebDAV, and Google Docs to save them.

 

Dropbox

Dropbox is a free service that lets you bring your photos, docs, and videos anywhere and share them easily. Upload this tool to your  computer and use it to save photos, files and folders.  Share information with colleagues, friends,  and family by sending a link. Share documents between your laptop and your desktop too.

If you have ever lost important files because of a hard drive failure or if you have forgotten an important presentation file because you couldn’t find your thumb drive, you know the importance of backups. Dropbox provides file-backup services for your desktop to deal with these scenarios by automatically backing up your files. It also grants online access to your files when you are away from your desktop.Read more : http://www.ehow.com/how_8261020_upload-dropbox.html
If you have ever lost important files because of a hard drive failure or if you have forgotten an important presentation file because you couldn’t find your thumb drive, you know the importance of backups. Dropbox provides file-backup services for your desktop to deal with these scenarios by automatically backing up your files. It also grants online access to your files when you are away from your desktop.Read more : http://www.ehow.com/how_8261020_upload-dropbox.html

 

Evernote

Create digital notebooks on your smartphone and computer.  Write notes to yourself, collect information from scraps of paper, or send notes to your clients.  Whatever paper you want to eliminate and whatever information you want to keep, Evernote can keep it for your digitally.

 

Google docs

Share files and information with your team. With Google Docs, a free service run through Gmail, you can work simultaneously with colleagues on a document or spreadsheet.  Create and share your work online and access your documents from anywhere. Manage documents, spreadsheets, presentations, surveys, and more all in one easy to use spot.  Google docs is great for virtual meetings and agendas too.

 

Neat Connect

NeatConnect scans paper into digital files and sends them straight to the cloud – without a computer. At home or at the office, NeatConnect uses the Neat Desk to scan receipts, tax documents, and other important papers.  Access these documents from wherever.

 

 

Choose one of these resources to help you get started going paperless! Not sure what to scan?  Check out this resource.

More ideas on paper management on my pinterest page Paper, Paper Everywhere.

 

 

 

 

 

 

Tackle Your To Do List

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tackling your to do list

Is your To Do list endless? Do you have too much to do and not enough time? Tackling your To Do List doesn’t have to be overwhelming. Here are a few tips and tricks to knock out your list.

 

Start with a great way to make your list.

 

There is too much to remember to keep your list in your head. There are many ways to create your list. A small spiral notebook you can carry with you makes a great spot to record actions. You can use post it notes, writing one task on each note, and post them on a wall or window. Apps like Remember the Milk, ToodleDo and Wunderlist keep your list on your smart phone. Whatever your tool, writing and recording a list helps tackle your tasks.

 

Be specific on  your list.   Write in the one next step.  Like David Allen recommends, be sure your list includes actionable items. It’s the one next step that will move you forward on that project, rather than the project itself.

 

 

Prioritize what’s on your list.

 

Establish 3 Most Important Tasks (MITs) each day. What’s most important may be a task with a deadline or the first step of a long term project. You may not be able to complete your entire list, but you have started on what’s vital.

 

 

Do the one most important task first.

 

Life is complicated and unreliable. Remember that quote about eating dessert first? The only thing you can count on conquering in a day is the task you do first. This also requires you to put aside email until after you have completed a task.

 

Stay focused with a timer.

 

Set your timer for 15 – 30 minutes and work on a single project at a time. Research shows multi -tasking diminishes our productivity. You will be surprised at how much you accomplish when working on a single task at a time. A timer can be used at home, at the office, with your family or on your own.

 

If you are feeling overwhelmed at home or at work, spend a few minutes making and prioritizing your To Do List. Starting your day with a plan makes all the difference in feeling effective and productive.

 

Join me on my Powerful Productivity pinterest board.  You’ll find lots of tricks, tips and tools for making your day more productive.

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Going Paperless: Eliminating paper

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paperless

 

 

Have you decided that there is too much paper in your home or office?  Thinking about making a small change with paper in your home or office?

According to a survey by Esselte, “88% of those responding felt that technology has helped them get organized.”

Are you thinking about going paperless?  There are several small steps you can start.   Eliminating paper that comes into your home or office is a great first step.  Transitioning paper immediately into a digital format is a small step in eliminating paper too.

 

Eliminate catalogs with www.catalogchoice.org

  • Create a free account and select the catalogs you receive.
  • Manage unwanted mail, phone books, and more
  • Decline catalog mailings when you shop online

 

Eliminate manuals and instructions

  • Find information online by product name and appliance number
  • Check on youtube.com for a video
  • Scan instructions and save to Neat cloud (sponsored link)
  • Check out www.homezada.com for maintenance checklists

Eliminate paper with online accounts

  • Set up an account with your health care provider for online access to your explanation of benefits from your medical insurance.
  • Set up online banking for your checking, savings and investment accounts.  Save the PDF version in a Banking (by year) folder.

 

 Eliminate scraps of paper

  • Are there lots of post it notes, backs of envelopes and other bits of paper around?
  • Set up an Evernote account to record these.
  • You can even take a picture of the paper and tag it in Evernote.

 

Going paperless does not happen overnight. But with small, consistent strategies and tools you can have less and less paper!

 

 

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A Productive Day starts the Night before

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productivity

 

As funny as it sounds, a productive day starts the night before. Why? Because mornings are crazy and people are cranky!  There’s no time when you accidentally get up late because you or your family hit snooze.  The key to productivity is setting yourself up for success the night before.

 

Make a list

What are essential tasks that need to be done for the next day?

  • Set out clothes
  • Pack drinks, snacks or lunch
  • Charge electronics

Make a check list for you and your family to be sure these are done at night.  Post the list where each person can see it, such as a bathroom mirror.  Your list can include a spot for check marks too so you are sure you completed each step.

 

Get ready early

Getting a great night’s rest starts by getting ready early.

  • Start your kids’ off at an earlier bath, story and bedtime and you will enjoy a few minutes of extra solitude.
  • Get in your jammies way ahead of time or no later than an hour before bed.
  • Plan on 7 – 8 hours of rest for everyone.

Set your alarm and you will be surprised at how great you feel the next day. Now is the time for you bedtime procrastinators to get great shut- eye.

 

Work as a team

Get buy-in from your family with a family meeting. Talk about the value of a great night’s rest and working together to have a great day.

  • Kids can help pack lunches.
  • Have a laundry party to get everyone to take their clean clothes back to their rooms.
  • Make dinner super simple so there are no dishes.
  • No team? Use technology, automation and other delegation to help.  This could be buying precut fruits and veggies, using reminders on your smart phone, or dropping your dry cleaning off each week on the same day.

 

Getting started the night before allows for the “oops” factor.  Some thing may go wrong in the morning. But you have it covered if you start the night before.

 

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Back To School Beyond the Basics Seminar

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Back to School

Back to School 

Beyond the Basics

It’s Time for a Fresh Start to a New School Year!

 

 Go beyond basics… learn different approaches, using innovative tools and apps,
all designed to help your student succeed.

 

Sunday, August 24, 2014

OR

Thursday, September 23, 2014



$19.95

 

Register here!

 

 

Write Stuff Down to be Productive

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productivity

The biggest lie I tell myself is

“I don’t need to write that down, I’ll remember it.”

 

Remember when life was so simple we just had to remember one telephone number to chat with a colleague, family or friend.  Just 7 simple digits and we chatted directly.  Now we have 2 or 3 numbers per person to remember.  But we still think we can remember it all!

 

Write Stuff Down (WSD)

For me it’s always been natural to write stuff down.  Ever  since I can remember, I had a small notebook to write down details.  If it’s not so natural to you, there’s lots of reasons to start.  In the book, Write It Down,  Make it Happen, author Henriette Klauser notes that when you write down your goals and dreams, these become reality.  When my clients find old notes, they see that they have often finished tasks and accomplished goals.

 

More reasons to Write Stuff Down (WSD)

For many of us, writing  helps us embark on our work.  It helps clear the fog in your head.  It can help you process and break a task into smaller, manageable units.  Once written, you can prioritize and filter out the more essential tasks.  Michael Hyatt refers to writing stuff down as the “secret to accomplishing what matters most to you”.

 

Notepads, Apps and More

So now you are ready to start? Or maybe you already write stuff down, but on post its, envelopes and the back of paper plates.  Here are some great options for WSD to help you consolidate and organize your notes.

  • Evernote ~ commit to Evernote “notebooks” your thoughts, ideas, tasks and more
  • Arc ~ customizable notebook with removable pages
  • Office Candy ~ adorable, small notebooks

 

For each of these options, you can create a category and put your note where you will find it again too!

 

Now’s the time to give your brain a break and get started.  What option will work best for you?  What other apps or tools help  you write stuff down?

 

 

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Quick Start Back to School Routines

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back to school routines

Your kids just got out of school and it is already time for Back To School.  It’s hard to get started, so I have created this series Quick Start Back to School to get everyone going!   The next post is about Back To School routines.

 

For many families the thought of Back to School routines strikes a negative chord.  For some families, they welcome back the thought of getting back into the structure of the school year.

 

Adding just a few times for routines makes a difference for all families.

 

Bedtime routines

 

Starting a week before school starts, inch back bedtime to just 3o minutes before school time bedtime.  Creating a consistent bedtime helps everyone get a better night’s sleep.  Start extra early to allow for conversation.  It may not be dark yet, so adding a soothing sound can help too.

 

Once school starts, have a routine that includes bath, reading and bed.  Eliminate all blue light devices at least an hour before bedtime.

 

Parents need a bedtime too during the school year. Be realistic about the amount of sleep you need.  Sleep procrastination for parents can be a real problem!

 

Homework routines

 

Homework should have a start and finish time.  Once your kids hit the door, have a snack and start by 4pm.  The early start means homework ends before dinner.  Use a timer to get your kids started and work in 15 or 20 minute intervals, with 5 minute breaks (known as the Pomodoro Technique) for best focus.

 

Homework ends when everything is tucked back in the backpack and by the landing strip.  This spot can be at the entry where you head to the car.  Your purse, laptop and any other items should be ready to go in the morning too.

 

Other family routines

 

Family meeting time is an important communication and team building time. It’s when everyone posts to the family calendar, talks about upcoming events and shares time together.  Be sure to decide when you will meet and you will truly be amazed at the benefits.

 

Grocery shopping makes it easier to prepare family meals, healthy snacks and lunches for school.  Set a weekly time to shop and decide on how you will create your list. A magnetic list is great and so is the app GroceryIQ.

 

If your family is struggling, create a check list on a dry erase board to help them keep on top of their responsibilities and routines.

 

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Quick Start Back to School Healthy Meals

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quick start back to school healthy meals

Your kids just got out of school and it is already time for Back To School.  It’s hard to get started, so I have created this series Quick Start Back to School to get everyone going!   The next post is about Back To School healthy meals and snacks. 

Back to school is the time when healthy meals and snacks for our family are most important.  We want everyone to feel energized and focused as they get back into the school groove.  There are lots of glitches in getting healthy meals on the table, but streamlining and simplifying make dinner time easier.

 

 

Snack, dinner, and lunch ideas

Often we get stuck at the first step – that being what to make! We feel overwhelmed by choices, by complicated recipes, too many different tastes in our family and by a lack of prep time.

  • Poll your family first.  They know what they like.   No need to reinvent the wheel.  Simplifying with consistency.
  • Use lists.  It’s easier than pulling ideas from your head.  Post the list where you and your family can see it.  The list can be a weekly, Monday – Friday list of dinner ideas.  It can also be a list with days of the week assigned to a category, like Monday is breakfast for dinner, and Tuesday is Italian night.  It can also be a list of what’s already in your freezer, such as proteins and veggies.
  • Allow for options for picky eaters. If one child only eats hot dogs, keep a quantity on hand.
  • Gather ideas by looking online at pinterest.  It’s a fun way to try easy new recipes with lots of basic instructions.

 

 

Preparation

We never seem to have enough time.  Planning in prep time and grocery shopping make it easier.  Having a day of the week that is grocery day helps you save time and energy all week, rather than running out at the last minute for milk or eating out.  Even if you shop twice a week, you are planning better!

  • Include kids in prepping food.  It’s more fun with everyone in the kitchen together.  If your kids are younger, ask them to set the table or empty the silverware in the dishwasher.  All kids love to help when food is around.
  • Prep lunches the night before to avoid the morning scramble.  It’s easy with lunch boxes ready to go.  Have your kids help with this too.
  • Work in bulk.  When prepping for lunch, double up your recipe and bag it up. Set aside one shelf in your refrigerator for lunches.

 

Reap the rewards

Over and over I see the value of family dinner. If your schedule does not permit it nightly, plan on one night a week.  Your family fun quotient will go sky high!

 

 

Not sure what to make for dinner?  Ideas for dinner on my Dinner’s Ready pinterest board.

 

 

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Quick Start Back to School: Back To School Clothes

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back to school organizing clothes

 

Your kids just got out of school and it is already time for Back To School.  It’s hard to get started, so I have created this series Quick Start Back to School to get everyone going!   The next post is about Back To School Clothes.

 

Your kids keep outgrowing their clothes. They’ve been wearing gym shorts and flip flops all summer.  Now it’s time for school to start and its time for Back to School clothes.

 

Weed out clothes

  • Your kids drawers may not be closing because there are too many clothes.  Your kids drawers may be a mishmash of all types of clothes together.  Start by weeding out what is too short, too tight or not appropriate for school.  Work with each child for 15 minutes, and then finish up in an hour.
  • Weed out shoes too.
  • Donate or consign clothes that day.

 

Categorize Back to School clothes

  • Not everything will be clothes for school.  Set up areas for dressy and after school clothes.
  • Determine what’s easiest for your child to maintain: hanging or folding clothes.
  • Set up easy access for your child to get clothes out the night before and get ready the next day.
  • Make a list and set a budget for clothing purchase to fill in.

 

Back to school clothes routines

  • Have your kids lay out clothes the night before and get all their stuff ready for the next day.  Start practicing this a week before school begins.
  • Baskets and a triple slotted sorter are great for laundry routines.  Each child should have a basket to carry clothes to and from the laundry room.  The sorter is great in the laundry area.
  • Host a family meeting to talk about laundry standards.  When will clothes be washed and put away? Who will help with this?  Having procedures in place helps everyone work as a team.

 

Back to school clothes can be found inexpensively at consignment shops, during tax free weekend or online at Thredup.   Being organized about your shopping list saves you money!

 

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