Organize Your Office to Boost Your Productivity
Get a boost in your effectiveness and efficiency with these tips! Thanks to Meridith Levinson of www.cio.com for capturing this and creating an awesome article and slideshow.
Just diagnosed with ADHD
All of your life you thought, hmmmm, I may be a little different than others in the way I organize, get things done, and generally fit in. You may have had trouble completing projects, getting motivated and getting started, and organizing your thoughts and your stuff. You decide it is time to learn more about yourself, and learn you have ADHD. Looking with objectivity of this diagnosis is difficult. If you have been recently diagnosed with ADHD, there’s a lot of information that can make a difference.
Think of this diagnosis as one that includes challenges to Executive Function, a part of your brain that involves planning and processing. It is more than just attention and hyperactivity. Executive function can affect your daily life including being on time, transitions, getting started, organization, prioritizing, motivation, and working memory. You will want to create a team that educates, informs and addresses ADHD challenges.
Associations are a way to connect and learn.
- Attention Deficit Disorder Association (www.adda.org)
- CHADD (www.chadd.org)
- These associations have online, national and local presence for you to tap into and learn about ADHD. Finding a local chapter makes for support and a sense of belonging in your community.
Reading may be a top priority for you. Blogs and books offer a look into the life of families and individuals with ADD.
- Terri Matlin http://www.momswithadd.com/
- Tara McGillicuddy http://www.myaddblog.com/
- Arianne Benefit http://blog.neatandsimple.com/
- Laura Rolands http://myattentioncoach.com/adhd-coaching-blog/
- ADDitudemag.com
- The Disorganized Mind by Nancy Ratey
- Driven to Distraction by Edward Hallowell
- Journey Through ADDulthood by Sari Solden
- ADD Friendly Ways to Organize by Kathleen Nadeau and Judith Kohlberg
Asking for help and creating your team are vital to your success. In the medical area, doctors, therapists, and psychiastrists will be vital. ADD Coaches are available to help you learn more about yourself and create the successes you need. Certified Professional Organizers will partner with you to create successful organizing solutions. Learn what your strengths are and work from that vantage. Most important, surround yourself with nurturers who will help you set boundaries and help you be accountable. Success is around the corner!
Learn more ideas about ADHD on my pinterest board.
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Overwhelmed? Breaking through Decluttering, Organizing and Productivity
Often my clients’ biggest challenges are making decisions. Organizing is overwhelming and they need help simplifying. They need help limiting choices. There are many options and they are not sure which is the right one. Having three questions will help you be more aware and focus on how your choices relate to your goals.
~For questions of productivity and time management, ask yourself: Does this activity align with my priorities, goals and dreams? There is that famous saying, we can have it all, just not at the same time. Our priorities need to help us make decisions, help us focus, and help us use our time to our best advantage.
~For questions about stuff, ask yourself: Do I love it or use it? If you really love it, is it being honored? Loving something means you treat it as a precious item. With functional items, how much do you use it? Not just “might need it some day”, but really use it?
~For questions about paper, ask yourself: Can I find this information elsewhere, like the internet, the library or by calling a friend? We keep too much paper because we are afraid of needing it later. There are so many ways to keep the information in a manner other than a file cabinet.
What helps the most is often to have questions to ask, but also a partner to help coach you through the questions. What question(s) do you ask yourself to help you achieve your organizing goals?
Free Smead SuperTab Folder
Thank you for being a part of my community! As a gift to you, I’d like to provide you with a Free Smead SuperTab Folder for organizing your paperwork. SuperTab folders have nearly double the labeling area of standard folders so you can use larger text or more lines of description. To get your free SuperTab folder, go to www.smead.com/SuperTabSample now. Hurry, these won’t last long! Thanks again for following me and I look forward to continuing to provide you with great content!
100 days to Christmas
Each year we vow to get started early for our holiday preparations. We also want to make the holidays more meaningful and connected, less about stuff and more about people. Jennifer Tankersley created the 100 Days to Christmas E-Book for you!
Jennifer, owner of ListPlanIt, was inspired in 2008 to start off the holiday season on September 16, posting daily ways to get ready for your holidays. Overwhelmingly, the response was that of gratitude for daily tasks, setting goals, and offering encouragement during a busy time of year. For the first time, you have the opportunity to see it all up front without having to wait for the next task to be published each day. The 100 Days to Christmas 2011 eBook has everything you need to get started on your holiday planning and to further motivate you through a series of major holidays.
Some of my favorite daily posts:
- On day 99, Jennifer suggests printing out your calendar and mark all the upcoming holidays between September and December. There are many!
- On day 93, fall is in the air! It is time to decorate for fall and also sort out the different seasonal decor. Getting ahead on your holiday decorations by first categorizing, then by identifying what you use and what can be donated, really saves you time and money during this season.
- On day 51, you are invited to share your blessings with a local food back.
- On day 45, there is a moment for gratitude included in your preparation.
Each part of the holiday preparation, from budgeting, to sending holidays cards, to decorating, is included in baby steps, with a time line, to help you prepare your home. Most importantly with this preparation you are ready to enjoy the holiday yourself! That is the best gift of all!
You can purchase 100 Days to Christmas at http://100daystochristmas.com/. Enjoy!
Organizing your Library
With the newest technologies of Kindle and Nook, book lovers still love their libraries! Books are a tangible way to share knowledge, take to you foreign lands, and a reminder of those in our family who prized knowledge, loved to read and loved books. To some of us, a personal library is a great reflection of our inner selves.
- All the books in your home comprise your family library. Refering to these as your library brings a new perspective to your books and how you care for them.
- Keep only the books you truly love. Review your stacks annually. If your collection is always growing, you should also be eliminating too.
- Remember to honor your books by placing these on a book shelf. If your books are used as decor, books may be stacked horizontally. Books are not best kept in a drawer or cardboard box. Not enough book space? Add more book cases in a hall way or a guest room.
- Group your books by their use. Some of for a specific reference, some of just for fun, some are collections, some are read by the bed. You decide what your categories are, by both function and value. Some of my clients have organized by these groups or by alphabetical order.
- Books need care too! Remember to dust frequently and keep them out of damp climates.
- Cookbooks have special meaning to many of us. Cull through and keep what you love. Keep them in an easy to access spot in the kitchen.
- Group your books that are “to be read” in a special spot, so you have access to these when you are ready to start a new one. Keep a “wish list” for upcoming reads in with your other lists, either electronically or in your command center.
- Do you share books in your library? Always make a note in your task list of who you are lending to and the date it was loaned. You will be able to retrieve your book easily.
Books will always be a special part of who you are and what defines you. Honor them just as any keepsake.
Emergency Preparedness: Organizing Your Important Documents
For the past few weeks, our news has been filled with weather related emergencies, family’s homes being devastated, and natural disasters. On any given day, we could be faced with the unexpected in a significant way. In case of emergency, we want to have access to the very important papers we need to assist those we love. To be prepared, here is a list of documents and storage options for security and access.
Personal records such as birth certificates, adoption papers, citizenship records, marriage certificates, divorce documents, military service records, passports and social security cards should be stored in a safe or safe deposit box. If you will need to refer to these items, make a copy and store them in your filing cabinet, listing the specific name of the item on a file folder in your “Personal” file drawer.
Tax returns are required by law to be retained permanently. The supporting tax information must be retained for 7 years. (Although the IRS can only audit returns for the previous three years, many exceptions can extend the deadline.) Keep tax returns separately from your supporting documents. These can be kept in an attic or the bottom drawer of your file cabinet.
For life insurance policies, you must retain the initial policy as well as any addendums. Keep these originals together, each in a file labeled with the name of the insurance company on the file folder, in a safe in your home. Keep a list of the policy numbers and insurance companies in a file in your “Financial” file drawer, labeling the file “Insurance – Life”. Any payments for these policies can also be kept in the “Financial” drawer.
Legal documents, such as power of attorney and wills, should be kept in a safe in your home and at your attorneys. Give a copy of the document to the executor and family members. Do not keep these in a safe deposit box, as this may be sealed when the box owner dies.
Property information for your home and auto, such as the deed to your home, mortgage, or car title, should be kept in a safe or safe deposit box. For home repair and maintenance bills, keep these in a filing cabinet labeled “Home Repair” in the “Home/Auto” file drawer. For auto repair and maintenance, label these “Auto-(name of car)”, and also keep these in the “Home/Auto” file drawer.
A household inventory is important in the event of a home catastrophe. Your insurance provider will need proof of loss in the event of a fire, flood, or robbery. Videotape or photograph your possessions. Place the photos in a notebook with receipts and appraisals for expensive items. In the video or notebook, categorize the items in your home by room. Keep the video or notebook in a safe or safe deposit box.
If your wallet is lost or stolen, it is important to keep a copy of the contents. Using a copy machine, photocopy the front and back of your credit cards, driver’s license, insurance cards and all else in your wallet. Store the copies in a file folder labeled “Wallet- (your name)” in your “Personal” file drawer.
September is National Preparedness Month. By organizing your documents in case of a family emergency, you will feel peace of mind and security. Your family will appreciate your efforts on their behalf!
Staying on top of the paper tsunami!
Getting on top of the incoming flood of paper takes getting a great plan and personalized routines into action! Without a doubt, dealing with paper is one of the most overwhelming tasks. Attack it with gusto!
This Smead Stadium Sorter is just the tool it takes to combat paper. It is 12 tiered pockets so that you can see all your categories simultaneously. Labels are included, such as by month, or household subject, or you can make your own with your personal categories, including your kids, your partner, receipts, dinner menus, coupons and other common categories of paper. It is a small enough size to fit on the counter, right by your phone. It is large enough to hold up to 900 sheets of paper!
Let’s go step by step with this sorter.
- First decide what your categories should include for your family. I recommend not only the names of your kids and partner, but also Action, File, and Pending. Label the files with the labels included, your sharpie pen or your label maker.
- Now place this in the spot that you can see it daily, and set it up as a work zone for incoming mail and kids’ papers.
- Every evening, sort into your sorter. If you miss an evening, try to sort at least twice a week.
- Once a week, go back into your sorter and have your administrative time. This is the time to review what is in the sorter, do your filing into your real files, toss out expired, and make a list of actions left to do. Having this time weekly means you are up to date on your papers.
- Now the bonus! Give yourself a reward for your hard work! That can include a walk, bubble bath, time at Starbucks or Jamba Juice, or your choice. Working with paper is not for sissies!
What is your best tip for staying on top of paper?
TEAMwork for your Family
The start of a new school year means everyone working together for their best year yet! Each family member helping makes all the difference. Remember, Together We Achieve More! Family teamwork brings everyone together, helping and sharing responsibilities.
- Start homework time at the same time for all your kids. This way all the distractions of television, texting and more are all stopped simultaneously.
- Host your family meeting and create a community chart for your family. Across the top are the days of the week, down the side are the family member’s names. In the grid are the daily responsibilities of each person. Post the chart in the kitchen where everyone can see it.
- Create partnerships to complete family responsibilities. Partner with unusual pairs, such as dad/daughter, mom/son and mix it up! That way everyone shares the job and the joy of kitchen cleaning, toilets and laundry.
- Have a “Power Hour” once a week for cleaning the whole house. Discuss what needs to be cleaned and what the finished job looks like. Then set the timer and go!
- Develop your core in your family team. Set aside times for family members to have one on one times for fun, such as date night for mom and dad or a special trip for a parent and child to share.
- Post a list of family fun for everyone including movies to rent, places to go eat, or family activities. These incentives help everyone do their best on their responsibilities.
What team activities work at your home?
TEAM: Together Everyone Achieves More
Why not make organizing more fun? Why not build a team of people with different strengths to get the job gone? Gather your team together to make a difference. It’s teamwork that works! Simple ways to gather your team include:
- Gather your family for the family meeting. Share with them a project you have in mind. Ask how each can contribute to the project using what they do best.
- Gather your friends together to support a cause. Ask each of them to bring a friend to the meeting.
- Gather your co-workers and find ways to support each other in having power periods. Find a way that each team member can have an undistracted time to get their heavy duty work one.
- Gather your faith family together to support those in need around you with child care or healthy meals.
- Gather your grandkids and have a no technology day, learning how to use a yo yo or play jacks. Your grandkids learn and connect with you regularly, creating an extended support for them.
- Gather your family together for a power hour to get house cleaning knocked out.
Who can you gather together to get more done and have more fun?
We specialize in working with ADD/ADHD clients. Whether in your home or your office, we motivate, empower and affirm our clients in their quest for organizing and productivity! 