10 Timely Tips to be on Time

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time management tips

 

We have the best of intentions on timeliness.  We want to be on time. We don’t want to wait.  But even in the best of cases, we slip up over and over again.

 

1.  Set all your clocks using a standard, such as your phone, the radio or the television.   With all the same time, there is no question about what time you are leaving your home or office.

2. Know how long it takes to travel to your destination, and then add on 15 minutes.  We all acknowledge Murphy’s Law, that things tend to go wrong in the best of cases. Adding a little buffer time in makes it easier to be on time.  Traffic and weather are not in our control, so make a plan that gives way to potential situations.

3. Establish a routine for self care includes sufficient time to dress, shower and get out of the house.   If it really takes an hour to get ready, be sure to give yourself an hour to get ready.

4. Be mindful of where you time lapses occur.  These are the tasks that make you late, like drying your hair, picking out your clothes,  not having gas in the car.   Awareness of where the obstacles are makes for big change.

5. Set a boundary for last minute tasks just before leaving.  You probably can’t take that last phone call, read that last email or do that one last thing.

6. Be prepared if you are early. Have a fun magazine in the car you never get to read.  Make a list of phone calls to do if you are early. I use that time to confirm appointments.

7. Give yourself space if you are not on time.  Call your person and tell them you will be late so they can use the time wisely too.

8.  Have a mindset of preparation for a busy day. Set your clothes out the night before, get your bag packed and by the door, and have your phone charging to you are read to go.  Check your calendar the night before to know your schedule for the day.

9. Use an alarm to give you a 15 minute warning before leaving.  Our kids to better when we give them a 15 minute warning and using this strategy for ourselves makes life easier too.  If others make you late, give them a 15 minute warning.

10.  Getting to be timely takes time and practice.  Give yourself the gift of being good to yourself if you have a few “oops” days.  Get back on track right away and make a mental note of where things went off track.

What are your tricks to be on time?  It takes being aware of the challenges of timeliness each day to be sure you are on time.

Transition to Fall: A Two Part Decluttering and Design Workshop

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Kingwood Library

August 30 from 1- 2:30 pm

After the summer heat, we are all looking forward to transitioning to cooler weather and fall gatherings in our homes. Make a difference in your home this fall! On August 30, from 1- 2:30 pm, Join Certified Professional Organizer and Family Manager Coach Ellen Delap for Transition Into Fall: Easy Eliminating and Closet Consolidating. Learn easy ways to eliminate clutter, consolidate for storage and stay organized in your home. Ellen will share tips on making the most of your time spent decluttering and organizing. Also join Author, Speaker, and Interior Decorator, Leslie Sarmiento, owner of Decorating Den Interiors, for Transition Into Fall: Ease Out of Your Decorating Comfort Zone. She will be presenting the elements of the Transitional Style of Decorating and the 5 simple steps you can take to create a fresh, new look for Fall. Learn more about Ellen at www.professional-organizer.com or on Facebook at EllenDelapProfessionalOrganizer. Learn more about Leslie at www.LeslieSarmiento.com or on Facebook at www.Facebook.com/DesignIdeas.

10 Easy Eliminations

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10 easy eliminations

 

Ready to make a big break in decluttering?  Not sure where to start?  Sometimes it is best to start with the easy eliminations to make a quick visual and emotional difference.  Choose a few that are really easy for you!  Here are 10 easy eliminations for your home or office.

1. Boxes

I find that families keep toy boxes, shirt boxes, shoe boxes and boxes galore!  Now that boxes are free at the post office for shipping, keep only a small number of different size boxes for mailing.  If you think you may return a product, keep the box only until you have confirmed your decision.  Only keep 2 of those shoes boxes for upcoming school projects please!

2. Tee shirts

Each race we run, vacation bible school we attend, and school alumni celebration adds to our tee shirt collection.  It is time to pare down to a number that can fit in a drawer or hang in a section of your closet.  What number depends on you.   A memory quilt is a good next step if you are not ready to part with these.

3. Ball caps

We all have our favorite!  Pull a few together, hang them in an easy access space, and part with the remainder.

4.  Single use kitchen items

Some of the least useful are often the most space hogging items!  If you have more than one miscellaneous kitchen drawer, go through and pare down to one drawer.  In the newly empty drawer you can fit hand towels or pot holders.   When was the last time you used that breadmaker, fondue pot, or air popcorn popper?

5. Toys that your kids have outgrown.

Our kids are blessed with an abundance of toys.  Keep a few that you consider to be keepsakes.  Ask you kids to be a part of the decision making process. Donate to local philanthropies to make a difference.

6. Cookbooks

Who doesn’t want to have a wonderful home cooked dinner on the table? But having more cookbooks than needed does not make you a better mom or an Iron Chef.  Pare down to what you really love and use.  Think about using allrecipes.com or the internet to find recipes too.

7. Extra towels

You get new towels, but the old ones are put in the back of the closet or in the garage.  Keep a few for those big spills, a few for padding, and move the rest on!

8. Cell phones

Cellphones for Soldiers takes your old cell phone and turns it into a phone card for our service people.  It is free to send it off too!  As soon as you get your new phone, send the old one packing.

9.  Junk mail

Stand over the recycle bin, just inside the garage before you enter the house, and drop in the junk mail.  Right away you feel better!  We are overwhelmed when the mail comes, so just have this baby step as the first step to getting in gear with paper.

10.  Receipts

More than ever, the clerk asks if you want your receipt.  Answer no if it is at Starbucks, at the gas station if you don’t keep a mileage record, at locations with small purchases, and where you think a return is not necessary.  Having fewer receipts keeps them from piling up!

What are the easiest eliminations for you?

 

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Technology Tweaks with Big Organizing Payoffs

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Even the smallest tweak and tip with technology can make a difference.

  • Need to create your grocery list or other list by store? Try the app ziplist for your smart phone. It helps you create a checklist by store. 
  • Use click ‘n ship at www.usps.com.   Get postage online and print it on  your computer! All you have to do is drop it off!
  • Getting lost? Print out your map from google and keep it on the car seat next to you. 
  • Use Evernote www.evernote.com or Dropbox www.dropbox.com to keep up with your ideas and notes. 
  • Use Send Out Cards to send cards and gifts to family, friends and clients.  I joined Send Out Cards because I am passionate about making mail more fun!  Just click on this to send a smile, a congratulations or celebrate an event!  https://www.sendoutcards.com/storefront/ellendelap/
  • Love to try new recipes or looking for old favorites? Try www.allrecipes.com.
  • Keep all your important phone numbers in your phone for easy dialing.

What is your favorite technology tweak?

Getting Your New Business Organized

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I am honored to post again on D. Allison Lee’s blog, Organize to Revitalize.

If you have just started your new business, getting organized is vital to long term success! Check out this post to learn the critical organizing success factors!

http://dallisonlee.com/blog/2011/07/14/get-your-new-business-started-right-get-organized/

In every job there must be done, there is an element of fun!

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making organizing fun

 

 

Just a quick quote from Mary Poppins, but it is so true!  What if you knew that getting organized would be fun? You find the fun and …. (you finish the quote here!).

Here are a few ways to add in fun:

  • Add music you love listening to Sirius radio
  • Create a Pandora station just for when you are organizing
  • Add people to the mix like your family or friends
  • Set the timer and play Beat the Clock
  • Gather up your junk mail, use it to build a fire in your barbeque pit, and roast marshmellows
  • Play 27 fling bogey (Fly Lady’s decluttering trick: fill a garbage bag with 27 items to eliminate)
  • Purchase bins to organize using colors that you love and make you smile
  • Write a letter to your stuff, about breaking up with it.
  • Gather up your goodies and host a swap with friends, especially for kids clothes.
  • Rent a dumpster and toss it in (Really over the top!  But, I have heard this is really a thrill!)

So just how do you make organizing fun?

Putting into practice Getting “Off the Grid”

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How do you disconnect, get “off the grid”, or take a “digital sabbatical’?

For me, it is a day I decide that I need some time away. I want to be in the moment with the people I am connecting too, not thinking about all the responsibilities of work. 

It can start very small with a few hours  between checking email and your phone.  Just begin with a routine of checking email 3 times a day. 

The same can happen with your phone.  While we do use our cell phone for our family connections too, you can choose to return phone calls at 5 pm for a day. 

It can grow to be one day every week, like Sunday.  You can plan on a nap, plan some family fun, and plan some rejuvenation time.

And it can be a leap! You can take a week for a vacation or a stay-cation.  Using technology for information about your destination and your travel, you can restrict your technology connection.

So how does it start? With your commitment to being in the moment, taking time to take a break and taking time to do all those things you love.

Need more convincing? Check out this blog post by Gwen Bell.  http://www.gwenbell.com/digital-sabbatical/

For the other side’s perspective, here is also a blog by Peter Shankman.  http://shankman.com/how-do-you-define-off-the-grid/

How are you putting into practice a little R&R away from technology this summer? It is realistic? Do you want to?  I would love to know how you make the break or make the connections while away.

Unplug this Summer

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Summer is our time to kick back, enjoy some time for family and vacations, and relax.  In our 24/7 world, this is hard.  We are tethered to our work with our technology. There are good reasons to take a break.  NASA researchers recently found that vacationers experienced an 82% increase in job performance post-trip.  Performance expert Tony Schwartz says, in addition to being rejuvenating, relaxing helps your brain take in new information more easily and enhances your creativity.  Summer gives us the opportunity to deeply connect to our family in a less structured environment.  With more time to talk and be together, relationships take on new meaning.  We all do our best when we have the opportunity to rejuvenate and reconnect. 

Setting boundaries for your technology
It’s a choice to answer the phone, check your email, and step away from the computer.  Head out with your head in the holiday game!  Look forward to the time you are resting, relaxing, being adventurous and being away from every day.   Set yourself up for success by leaving processes in place for those around you in the office with procedures to follow. 

If you are the type that can’t leave home without it being spotless, give yourself time to get your home ready. Get the laundry done, your mail sorted and your home in tip top shape the week before.  Clear your plate as much as you can at home and work. 

 Unplug for a day: For You

  • Take a day during the middle of the week to take off.  Plan a “field trip” for yourself to a local museum, Farmer’s Market, or destination you have wanted to visit, but never have the time.
  •  Plan a day camp for your kids at a local community college or YMCA, then head home and sit in the quiet.  Read a book or magazines you have been waiting to read for a while.  
  •  Set a boundary to check your email only in the morning on Saturday.  Spend the day doing and connecting with your family or on your own. 

Unplug for a day: Your Kids

  •  Set aside a day to play cards, board games or family charades.
  •  Go fishing with your kids for a day at a lake or in Galveston.
  •  Establish screen time boundaries for daily living in your home, such as technology at dinner. 

Unplug for a week: a big leap!

  • Take your cell phone for just emergency, but take off from your email, leaving behind an auto-responder directing people to connect with those at work who can assist them.
  •  Take a stay-cation at home for a week, just to enjoy area destinations you and your family have not visited. No packing required, but staying on the vacation mindset is.  Connect with your family and establish tech-free times.  Play games, go to the pool, and ride bikes as ways to connect without your technology. 
  •  Take a vacation and plan your day’s activities.  Use the internet for coupons and sightseeing, but not for email.  Leave all the technology at the hotel, safely stored. 
  • Give yourself an extra day to get back into the groove at home and work. Return home early or take Monday off to get this extra time.  No meetings or appointments on this day! If your laundry is overwhelming, take it to the Laundromat for the “fluff and fold” treatment.  Be brutal about paper and mail and cull only what must be kept and acted on. 
  • Break away from being overwhelmed by making a list and prioritizing what needs to be done. 

 In the end, it is all about taking the opportunity for intentional and mindful technology use.  Truly we feel our best and do our best work because of relationships and renewal! You will be very glad you did!

Got Summer? Get Going!

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Summer is that lazy, hazy time, when we really like to kick back! But this is a great time to get going with your family fun, something that may have been sidetracked during the school year.  Family fun can be simple, 50s style, easy activities. However, it takes making a plan to have this happen!

Gather your family together to brain storm what is most important to each person.  Family members need to each have one special activity for the summer.  Get out your calendar and write these in. Otherwise, summer will be over before you know it.  Not only are  you modeling great time management skills, you are making great summer family memories too!

Stumped on ideas for fun?  Here we go!

  • Homemade ice cream
  • Ice cream sundae party
  • Board games
  • Sprinklers galore
  • Bike rides
  • Popcorn and movie night
  • Sleep under the stars
  • Bake cookies
  • Walk a nature trail
  • Pick berries
  • Grow a garden
  • Volunteer at a thrift shop
  • Bubbles
  • Side walk chalk art

 All of these affordable ways to have fun take just a few minutes of preparation, but you will be thrilled you did!

Great websites for summer fun!

http://www.squidoo.com/kidssummeractivities

http://www.familiesonlinemagazine.com/teens/

Travel Organized with the Smead Travel Organizer

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Getting organized for your upcoming travels is the best way to ensure happy holidays!  Keeping all your documents, coupons, and papers together is important, especially when away from home.

Keep these papers together for your upcoming trip.

  • Hotel
  • Airlines/transportation
  • Sightseeing
  • Itineraries

In addition, you may need these personal items.

  • Prescriptions
  • Medical instructions or allergy information
  • Contact information for emergency
  • Contact information to meet friends while on vacation
  • Copy of your credit cards, passport and driver’s license

Using the Smead Travel Organizer, you can divide up your documents by category for easy access.  The clear exterior with pockets makes it very visual, so you always know where items are. A small front pocket is a great spot to keep your receipts! 

Keep your credit card, passport and driver’s license separate to prevent theft of both, just in case. 

For more information on this product, visit www.smead.com.  For reviewing this product, I was given one was a gift by Smead.

Enjoy this printable travel checklist, free from Smead!  http://www.smead.com/hot-topics/printable-travel-checklist-1792.asp