Time Management Tips

 

time management tips

How are you? Busy? Busier than ever? Never thought you would be this busy? How is it we never have enough time?

No matter our age or stage, we all feel and deal with time issues.  We lack of control of our schedule with too many demands, too many balls in the air and too many meetings.  Having no time means we have disorganized space.  There are so many interruptions and distractions.  Tasks take longer than we think.  If you are organized, you think you can squish in just a little more.  Is it time for a change?

How we use our time comes down to creating a new awareness of it and a baby step to make change happen.   The first step is the awareness of how you use your time.  Ask yourself some questions.  What is working well?  Are you getting places on time? Are you always on the go, with too much to do? Do you feel like you are productive and get tasks done? Do your planner and task list work well for recording commitments and tasks? Now ask yourself what is not working! That is where your first baby step will start.

Not getting places on time

  • Set a timer to alert you 15 minutes before you want to leave.  This gives you time to gather up and get going.
  • Plan on arriving early.   You get the best seat, you stress less about parking and traffic, and you are in prime position for whatever you are doing.   Bring your magazines to read now!

Always on the go with too much to do

  • Everything can’t be equally important to you.  Assess if you need to join both girl scouts and adventure princesses, volunteer for church and PTA, and work second and third jobs.  Spend time thinking about what you want to commit to for now.  One of my favorite sayings is, “we can do it all, just not all at the same time.”  Simplify your time with one big commitment at a time.

Day to day productivity

  • Put the big rocks in first, as said by productivity guru Stephen Covey.  Be sure you know what the big rocks are for your job and get these done early in the day.
  • If you are smothered by small tasks at work, group them together and consolidate to be more effective.  Having a call list, an email list, and an errand list for work to group and conquer!

Your Calendar and Task list

  • First decide if you are a paper or technology person.  See what works best for you and all the jobs you have, including parenting.  You can cover a  lot of ground with the google calendar to match up to your partner.  If you love paper, think about www.plannerpads.com.  It consolidates your tasks and your calendar.
  • Find a work flow that works with your style.  With your family, host a family meeting weekly to update your calendar.  At work meet with your assistant or colleagues to be sure you are on top of dates.  Having partners makes the process more effective and fun!

This is a long list!  Please pick just one of these baby steps to own this year.  You will be glad you did!  Please share with us your choice and how it is working for you! We want to help you get this done.

You can also find more organizing ideas at http://www.organizewithsandy.com/2011/01/10/organizing-mission-monday-link-party-week-4/

4 replies
  1. Tabitha Kokoska
    Tabitha Kokoska says:

    Great ideas. I’m an organized person for the most part. My closet, home and “things” are always in order and easy to find… time is what I need to organize – it seems there’s never enough of it. My issue right now is the “task list” – I always find myself writing half of what I need done on paper and the other have on my google calendar (which is amazing). Hopefully I can consolidate this in 2011!

  2. Vintage Christmas
    Vintage Christmas says:

    I totally agree. I’m a lists person. I promote the use of lists on my site to help people stay organized. For my readers, its more about preparation for an event – organizing yourself, staying on top of things, and getting through the day itself.
    For my own business, I have set up Outlook Express and find it very handy – with folders, pop-up reminders, and task list. I like your ideas. Thanks for sharing.

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