Organizing your time takes many different steps to get the job done. Having one great calendar and an effective way to manage your tasks and lists are the first step. Carving out a weekly planning time pulls together these great tools. Stephen Covey and David Allen both incorporate this routine into their strategies. This time helps you create a proactive plan!
Basics of weekly planning time
- Weekly planning time is when you pull together your lists, assess upcoming events and add a plan to your calendar.
- Start by setting an undistracted time for you to “meet” with your planner. This should be added to your calendar as an appointment! A good time may be Friday before the end of work, Sunday afternoon as you are getting ready for the week, or any time that really works for you.
- Gather together your tools of your planner, your lists, any emails or papers with upcoming events, projects you are leading or collaborating, and any other date driven activities.
- Add all new dates and update any existing dates, then add small reminders, consolidate errands, project out baby steps for a big project, and generally scan for bumps in the road coming up.
- If you use a technology planner, no problem! Same strategy with this tool!
Upgrade your weekly planning time
- Set a day of the week for certain activities. Money Monday and Financial Friday are the days you work on money matters. By allowing yourself one set day a week for an important task, you give yourself permission to be dedicated to one specific task instead of many difference ones. This strategy works well for people who know that they can do one thing well.
- Be consistent about your weekly planning time. The more consistent, the more you will notice what’s working and what is not. “Noticing” can lead to enhancements too, such as knowing what works best for you and what are your strengths.
Take this routine to the next level with a Family Meeting too. Gather your family on Sunday evening, with all their calendars and your family calendar (paper, Cozi, or google calendar) and set this time for planning purposes. Not only will you have family communication, collaboration and cohesiveness will be a big bonus.
Let me know how you are doing with your weekly planning time!