Your Command Center for Papers

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In our busy lives, information and paper come at us from all directions all the time! Where does all this come from? It comes in with the mail, from school or work, or in your purse! These items require immediate action, with dates and times to enter on our calendar, bills to pay, or addresses or service providers we may need later. The Command Center is a space for information and paper that needs easy access and quick retrieval.  Keep organized with a command center for paper.

Command Center location

Our first decision is where best to create the space for this work zone. Where do you see these papers? In most homes, it is the kitchen since it is the hub of your home.  In the office it is on your desk or on your credenza.  However, if your home office is on the first floor and in a central part of your home, this is a great space to establish this area. Your command center for paper must be located where it’s most valuable.

Setting up your Command Center

Begin by reviewing the current clutter that’s on your desk or counter. Start by deciding what to keep and what to toss. Be decisive! This ensures keeping only what you need.

Continue by sorting your papers into the categories that work for you. Most people need these categories: to do, to pay, to scan, pending, and to file. Other categories include the names of each of your children and partner, weekly activities, other school and organizations’ papers.  At work these categories include your assistant, your boss, hot projects and resources.

 

Choosing your container

Now that you have categories, decide what organizing product might assist you best in keeping these papers in order. Look around the space, measure the area for size, and think about your personal organizing style. Look for a desktop file suited to the décor of the space with hanging files to label with each category. You can also use wall pockets, one for each category, if you have h ave vertical space.  Be sure to choose a product you love and this will help you stay organized.

A calendar and bulletin board are a vital tools in this area too!  Add a month at a glance calendar where everyone can record their activities.  Placing it where all the family or your work colleagues can see it helps everyone stay on top of weekly plans.

 

Command Center routines

Designate an administrative time for you to work  on the command center. This routine usually takes just one hour a week, especially if you choose a time you are high energy to get the job done. Write your administrative time in your personal calendar to commit to the time and make yourself accountable to get the job done.

 

 

Creating a family Command Center and a work Command Center makes the difference in keeping information accessible and easy to locate. Find the right space, the right categories, the right products and the right time to make this work for you. You benefit by having balance and peace of mind!

 

 

Want more ideas on a command center for papers?  Visit my pinterest board Command Centers for Communication and Cohesiveness.

 

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Trackbacks & Pingbacks

  1. […] care of business by creating an unprocessed paper spot, where paper is placed each day.  Create a command center to triage your paper and spend 5 minutes a day doing your triage.  Set aside adminstrative […]

  2. […] a command center, which is an action spot for papers.  A simple command center includes either wall pockets, a desk […]

  3. […] pockets are used for paper management in your command center. These can be in your office, kitchen or other places to keep paper clutter away.  You can label […]

  4. […] is a necessary evil on our kitchens.  It’s best to have a dedicated command center in our kitchen for paper, school supplies, technology and projects.  A kitchen desk and cabinets […]

  5. […] recheck those spaces that are frequently used in your home. Those spots are the landing strip and command center.  The landing strip is where all your bags and backpacks land each afternoon.  Get this area back […]

  6. […] a paper system that works with your strengths. A command center can be placed on your desk or adjacent to it.  An accordion file is a tool with 7 or 13 pockets […]

  7. […] prioritizing.  Make a list of the tasks associated with each paper, then review and prioritize.  Establishing your command center with these slots, Action, Pay, Pending,  and File, give you another visual reminder of what your […]

  8. […] Categorize the remaining papers into groups of Action, Pay, Scan and File and place these in your Command Center, your tool for organizing actionable papers. Create a task list for actionable items in addition. […]

  9. […] the bills in your command center.  I recommend getting the paper bills as a reminder you need to pay them.  Bills can get […]

  10. […] your command center for “Action” files. Label them according to what actions or terms fit best with your […]

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