NAPO Get Organized Month: Have your scheduled your Power Period today?

Have you scheduled your Power Period today?

Check out my blog post for the National Association of Professional Organizers Get Organized Month!

www.napo.net

http://napogetorganized.com/2013/01/04/have-you-scheduled-your-power-period-today/

Organize Your Life Webinar Series

  

   

Save your sanity and get organized in 2013!

Is getting organized one of your New Year’s resolutions? Then Join me this January for 10 amazing webinars from a dream team of presenters for Get Organized month. These classes will help you focus, plan, and organize your time, space, and information.
http://theprofessionalorganizer.com/events/organize-your-life-webinar-series/ …. get a special facebook discount with code “fbdeal” for 10% off all classes.

Webinar classes include how to organize your time, your paper, your kids, your students, your technology, hoarding and more!

  • Classes offered share specific tools and techniques to impact your daily life. 
  • Nationally known professional organizers and productivity coaches available to you in your home by webinar.
  • Affordable solutions to learn about organizing and take that next step in your home or office. 

 Classes begin January 3 and run all through Get Organized Month 2013.  Take a step to make 2013  your most organized year yet!

5 Simple Filing Solutions

Filing! Everyone hates filing! However, you can make filing less painful with a few simple solutions.

  • The easiest way to file is to have one box for a one year’s worth of paper. Have an easy to access, attractive box to drop in paper as it arrives. You can find what you need by going through the paper in chronological order. It saves time and energy to have just one box for all papers.
  • Have big categories for your files. Remember that filing is for retrieval! Having categories that include important areas can help you file quickly. Categories include home and auto, financial, personal and work. This filing is best accomplished with hanging files. But don’t just file everything. Be sure to keep just what you will want to retrieve. 
  • Make a list of your files. Often we are not sure where a paper goes, so we don’t file it. With a list, you have choices of where to file and what the options are.
  • File for fun! (Really!) Add music, your favorite tv show, with a friend, or with an adult beverage to add fun to your filing.
  • Use filing products you love. I recently found the filertek dry erase hanging file tabs. Having dry erase tabs means you can add names to your files easily. Also having lots of colored hanging files or beautiful file folders makes your work lovely to look at. Companies like www.officecandy, www.seejanework.com and www.containerstore.com make fabulous products for you to love and use.

I love to share my personal filing secret! I file 4 times a year and when I file I watch foodtv. What is your personal filing secret?

Going Paperless

It seems like an impossibility – going paperless! But it can be done!  With the wonderful new digital technology we have, having less paper can happen.

Start with an investment in technology. The Fujitsu ScanSnap ( http://scansnapcommunity.com/) or the Neat Desk (www.neat.com)   are both incredible machines!  Learn which will work best with your existing operating system and computer.

  • Knowing what to keep is important, regardles of whether is in a paper or electronic form.  I love to refer to Julie Morgenstern’s ABCs of Important Papers (http://www.oprah.com/home/The-ABCs-of-Important-Papers/)  Remember, just because you have more opportunity to keep documents digitally does not mean you should keep everything! Be discerning about what you scan and know that to keep.
  • Set up a retrieval system that will work for you.  Keeping documents digitally means you can keep these in categories that work for you.  Outline what your categories will be, create these digitally, and then you are ready to scan and move documents into your categories.
  • Routinely scan and shred.  Have a plan about your scanning.  Establish a spot for papers that are to be scanned and a time to do the scanning.  Having a back up in place is also mandatory. Carbonite automatically backs up your computer.

With your new paperless office, you will feel accomplished!  And think about the s’mores you can make after you burn the paper!   

Ready to make the jump to paperless? Here are some more resources.

http://www.documentsnap.com/

http://www.lifehack.org/articles/productivity/how-to-go-paperless-bury-the-paper-before-it-buries-you.html

Woodlands Home and Garden Show Fall 2012: Simple Solutions for an Efficient Home Office

 

Simple Solutions for an Efficient Home Office

Are you avoiding your home office because it is cluttered with paper, extra junk, set up poorly or overwhelming?  Busy lives demand efficient ways to work productively in your home office. Join Certified Professional Organizer and Family Manager Coach Ellen Delap to learn tools and techniques for organizing your files, establishing productive processes and arranging your space for maximum effectively.  Ellen will also share products that will make a difference.  Leave with a plan for your home!

Saturday August 25 at 1:15 pm

Woodlands Marriott Conference and Resort

www.woodlandsshows.com

Overcoming your Organizing Fear

 

Do you say, I would rather jump off a cliff, go to the dentist, or even run away when faced with organizing? One of the most basic emotions we have is fear when getting organized. Whether we fear being shamed, we fear loss, or we fear defeat, we must acknowledge this. In order to overcome your organizing fear, we must address where this comes from.

  • Will stuff be gone without my permission when I am organizing? Over and over again I hear this from clients. This is the fear that a family member, friend or possibly a professional organizer will throw away their stuff. For many of clients, helpful family and friends have intervened and done a clean out. My clients know that I respect them and their belongings and we create a trust relationship in the process of decluttering. Creating a trust relationship with your organizing partner overcomes this fear.
  • It starts with body language and reading how another  judges you when coming into a cluttered space. The fear of shame is powerful. My clients evaluate my reactions, including my facial reactions, and how I touch their belongings. My clients know that our relationship will be based on success rather than consequences.
  • Its hard to start any project when you feel defeated over and over. Overcoming the fear of defeat is build on the successes of baby steps. When organizing goes awry, our work is not to condemn, but rather to rework and “tweak” the system to work better. First, second, third and even more attempts to organize are the path to success.
  • Focus and new perspectives overcome organizing fears. In partnering with clients, I assist them in clarifying what is next in their lives and what they want to accomplish. Opening a door for them, they can release their belongings and fears and step into a new lifestyle. In order to let go, you must know what comes next, anticipate it, and find joy in it. Letting go of fear and embracing change makes this happen.

Have you overcome your organizing fear?  What made a difference for you?

Favorite Products for Organizing Papers

My favorite organizing products are often the most simple ones to get your paper organized.

I love creating a Command tCenter with a desktop organizer.  This clear lucite organizer works well in a small space for your papers. You can choose whatever colored hanging files to insert and use your label maker to create labels, such as Action, Pay, File, Receipts, and other categories of paper that you use frequently.

If you are very, very visual, here is a product that can help you categorize your papers and keep these where you see them all the time. And when company is coming over, you can close up your work and keep it confidential.  Again, use a label maker to categorize your slots. Otherwise, it will all be miscellaneous!

Loving the product you use for organizing your papers makes all the difference!

Get Organized with Microsoft Outlook

Join me at the Houston Galleria Microsoft Store for Get Organized with Microsoft Outlook!

Overwhelmed by email? Can’t find a contact when you need it? Not sure of meeting dates for work or family activities? We will be sharing tips and tricks to get all of this together in one place, easy to access and making communication easy!

Some tips, tricks and techniques we will be sharing:

  • Setting up your view in Outlook
  • Using Quicksteps to file easily
  • Using categorizing and color coding to prioritize
  • How to make the most of the Task Bar
  • Setting up your calendar to be your most productive
  • System  integration with your slate, phone, and laptop

Microsoft Galleria Store

May 19 at 2pm

Bring your laptop, slate or windows phone and play along with us.  Happy organizing!

Practical Estate Planning: Organize Your Documents on April 4th at The Veranda, Kingwood.

Practical Estate Planning: Organize Your Documents on April 4th at The Veranda, Kingwood. 

 Help your family — and make your executor’s job easier — by getting your paperwork in order.  Estate planning isn’t just about legal issues — there are practical ones as well. Join Tamara Paul and myself to learn more about this at  Lunch and Learn at The Veranda, Kingwood.  Fee of $20 includes materials, lunch, tax and tip.   
 
To register, call 281-358-2820 or email info@verandakingwood.com

Eliminate paper now!

paper management

 

The first step in less filing is getting less paper! Here are some ways to make it happen.

1.  Eliminate catalogs with www.catalogchoice.org.

2. Get your Explanation of Benefits (EOBs) online through your medical insurance company.  Create a log in and password, then set up the email account to notify you.

3. Use E-vites instead of invites. View paperlesspost.com for lovely invitations by email.

4. If you find articles to clip from the newspaper, find the article online instead. You can find it by the name of the author and the date of printing.  Save these with a bookmark in your computer.

5. Stop clipping recipes and use allrecipes.com to find the ingredients and more.

6. Need a map? Use your GPS, google maps, or your smart phone navigation.

7. Add coupons to your email and smart phone through online sites.  See how on http://shortcuts.com/.

8.  Want to scan in your papers?  Try using the Fujitsu ScanSnap!

What ways have you eliminated paper at your home or office?