4 Strategies to Increase Productivity

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There are strategies that can help you increase productivity. These are handy acronyms and mantras that help you remember what to do to be more productive.  It’s remembering and applying these strategies that help you get more done.

 

WSD Write stuff down

The most productive person is the one who uses a calendar and a list.  It’s in capturing this information, writing stuff down, that we know what to do and what is the deadline. Capture tools can be analog or digital, in a notebook, in Evernote or on a dry erase board. Regardless of your tool, wrtie stuff down to be more productive.

Plan your work and work your plan

With your planner and list, set aside a weekly planning time to plan your work and work your plan.  When I say plan your work, that’s when you add times and actions to your calendar. It’s more than just meeting dates, it’s work periods.  Let’s say you have taxes to complete. You set up 9 – 10 am on Monday through Thursday to work on chunks of your taxes.  You work your plan by staying true to the plan you set up.   For every task or project you want to complete, you have set a time to do the work.  Even if you don’t know how long a task or project will take, you set an amount of time to work on it.

 

FOCUS Follow One Course Until Successful

There’s compelling research for single focus.  With focus, you work on only one task at a time. Your success depends on it.

 

MITs Most important tasks

There’s lots to do and never enough time to complete all your tasks. That’s why prioritizing is critical.  That’s where MITs come into play.  Set up your Most Important Tasks each day, week and month so that you prioritize deadlines and importance.  Working on an unimportant task can be productive procastination, however delays your success.

 

These four handy sayings will carry you forward with productivity. If you need a reset for productivity, start with a great night’s sleep, a 5 minute stretch and be ready to hydrate.  These essential basics will hold you in good stead!

 

More productivity tips here!

Too much to do

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too much to do time management for the overwhelmed

 

We greet each other daily with how are you and the common response is busy. Too often we find ourselves too busy with too much to do.  At times we underestimate how much time a task will take, how many responsibilities we have and generally overwhelmed.  Here are some first steps to take to move from from too much to do.

 

Triage first

When we are overwhelmed, we are often paralyzed. This means that we accomplish nothing. Start first with deep breaths to physically respond with more oxygen.  Take a minute to get a drink of water or walk for a few minutes. Then start with triage.  Triage is sorting the most important and most urgent from the general.  If there’s a looming deadline, your taxes are due,  you have a speech tomorrow, you can tell immediately that these need attention.  What you don’t want to do is check out facebook, go through email to check off the easy responses, or sit staring into space.  Triage and make a list of what is most important. Keep your list to 3 Most Important Tasks (MITs)

 

Focus on one thing

It’s tempting to multi task to get more done. Research shows how ineffective this can be.  Clear everything off your desk and leave just the one task you are focusing on to work.  Be ruthless about the electronic distractions, like the computer, phone or device, and stay on target with your one task.  Keep on target and set a timer for when you are going to switch to your next task.

 

Take time to simplify

The real solution for simplifying your schedule is to prioritize and evaluation. There are many good reasons to participate in an activity, solutions to challenges and connections for us to make. Find the best reasons and the best connections for yourself.  It may be difficult to let go when you have already found something or someone new.  Set aside time for yourself to know what is most important, learn to say no, and let go.

 

Think about gratitude, being in the moment and self care

When you are overcommitted with too much to do, you feel stressed. Over the long haul this builds and builds.  You are resentful, unhappy, and tired.  Let your gratitude and self care be the prompt for letting go of too much to do.  As you think of the joy you feel when you are at home more, getting in bed early, taking care of your responsibilites without rushing. you will quicky see the bonus of saying no and letting go.  What you are you letting go of today and not have too much to do?

 

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Get ahead of the game

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Get ahead Get organized Be productive

When I talk about getting organized, I hear back that getting ahead is the equivalent of getting organized. By getting ahead, it’s about being proactive, anticipating and being prepared. Being organized often means being in control, and getting and staying ahead of the game is just how to do so.

 

Getting ahead of the game at home

Just what does getting ahead of the game at home look like? This can take many forms in your home.  It’s creating a meal plan, shopping and getting dinner done on Sunday to be ready for the week.  It can be prepping the night before so you are ready to conquer the day.  You may choose to get up early, take quiet time or exercise alone, so you can be ahead of getting your kiddos up. You can choose what means getting ahead to you as you know specifically what matters most in being proactive and organized.

 

Getting ahead of the game at work

At work, getting ahead means anticipating the day and the work you will accomplish.  A first step is setting your day up for success with a proactive calendar.  Having a power hour will help you prioritize and manage your day, so you can accomplish what is most important early in the day. Anticipate where distractions and interruptions occur so you can maximize  your time to do your work.

 

Getting ahead of the game in taking care of yourself

Article after article talks about sleep and it’s importance in our daily functioning.  Often I hear, “l’ll catch up on sleep later.”  There’s conflicting research on whether you can catch up on sleep debt, although it’s not wise.   Stay ahead of the game with prioritizing sleep, exercise and good nutrition.  Rather than sleep less, underschedule your time to be sure you can complete what you commit to.  Review your schedule to assess and see what you can release to free up time to add in exercise.  Make a simple meal plan and grocery list for food that even your grandmother can name the ingredients.  Be sure you have added time into your calendar for your self care.

What’s the real benefit of getting ahead of the game? It’s about your confidence to conquer what’s next. You are going to feel accomplished and prepared. Isn’t that the best feeling in the world?

 

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How to Host an Annual Summit for your Family or Business

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Annual summit and strategic planning

Each year as the new year begins, thoughts turn to how can I make this year better. We think about goals and habits. Have you thought about an annual summit that takes a big picture view of your family, work and life?  A summit is a strategic,high level conversation that brings together all the parts of your work.

 

Wrap up last year

Start with a summary of last year. Assess what went well and what still needs work.  This wrap includes what happened and what did not, as well as assessing if what happened really does still need to happen.  Be sure to congratulate yourself on your successes, acknowledge what you are grateful for and to whom you are grateful.

 

Dig deep for your Purpose

Before you embark on your new goals, define what is your purpose.  What gets you up in the morning? What brings a smile? What’s your core value(s)?  Getting this defined first gives you direction and meaning to your summit.  If you are working with a partner or team, it’s a time you can collaborate to define your purpose.  It can be a simple, single statement.

 

What do you want more of in your life or business?

There are many areas of your life and work you may want to change. Here’s a start for you. It could  be your health, more fun, connection to family and friends, a better or different career, more money or a closer walk with God.  As you review each area, think about what you want and why you want it.

 

Who is on your team?

One of the biggest supports in accomplishing your goals each year is your team.  These are your trusted advisors, your friends you have coffee with, your family and partner who make you laugh, and any others you know you can count on.  On this list you may realize there are some who are not supporting you and you are ready to let that door close.  Knowing who is with you as you start the year keeps you movinng forward.

 

Establish a time line

Adding your goals to your calendar together creates the plan for your year.  Break your goals or habits into manageable pieces and incorporate these by month or week.  Having a plan and following it means your goals become reality.

 

Create a metric to assess your work

How will you know what you have accomplished in this year’s plan? You want a checklist with dates to assess what you are doing, when it is getting finished and what’s left to do.  Your metric can be written in a notebook or kept digitally in evernote.  Your plan can be checked off or crossed out, just so you celebrate the successes throughout the year.

 

It’s easy for us to forget how important seeing the big picture is. The details can bog us down.  Your annual summit can be held at the beginning, middle or end of the year.

 

 

 

How to Create a Great Foundation for Productivity

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how to create a great foundation for productivity

 

We think that being productive hinges on knowing the latest technology with a calendar, app or to do list. We search for ways to get more done, be more efficient, and make it easier to be productive. What if I shared with you the secret foundation for being productive?  It’s really quite simple.

Step #1: Get more rest

In our 24/7 society, there’s not much time alotted for rest and sleep. Research shows that sleep is crucial for productivity.  The secret to being more productive is rest.  There is  profound impact of rest on our brains.  Just how do we get more rest?  Have a plan to get ready early, turn off all blue screen devices an hour ahead of time, and set your room cool. Creating a sleep routine helps you get a great night’s rest.

 

Step #2: Get moving

Sitting too long at your computer? Not getting to the gym?  Can you take the stairs, park further and walk longer or use your fit bit to assess how much you are moving? Harvard research has shown the link between exercise and productivity, especially with thinking skills. Add a short exercise routine to your day, count your steps on a fitbit, or take a short work during lunch.  All of these will help you with clarity and brain functioning.

 

Step #3 Get support

Maybe you don’t realize how important support can be for your productivity.  Maybe you don’t know what support you need or maybe you haven’t reached out for support. In any of these instances, it could be time for you to add this element to your foundation.  Support can be help from someone or something tech.  First identify the support you need. It could be learning a new technology skill or delegating with laundry and cleaning your home. Add in as much support as you can in small increments.

 

These three secrets that are a baseline for great productivity and also for general self care. If you start on only one of these steps, you will see an increase in efficiency and effectiveness.  Good luck!

 

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18 ADHD Routines for 2018

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18 routines for 2018

Reliable routines are the structure that create easy, productive, organized lives.  The routines that support those with ADHD help them manage their time, be productive, stay organized and keeps life running smoothly.  Start with baby steps this year with these 18 ways to create routines in you and your ADHD family.

 

Routines for a cohesive family

ADHD families crave organization. That is space and time organization.

1. Host a family declutter time each week. Make letting go of stuff a priority by letting go of some items each week.

2. Family meetings are part communication, part coordination and  part fun. Everyone adds to the family calendar so everyone knows this week’s plan.  It’s time to acknowledge successes, talk about family values and have some fun too.

3. Spend time with each of your kids by yourself with just one kid.  Daddy -Daughter Dates, Girls Days, and Boy Bonding times are all times that are one on one special dates for your kids.

4. Keep a family calendar everyone can access. It can be google calendar or a paper month at a glance calendar. Update it daily and during your family meeting. Everyone appreciates knowing what’s coming up.

 

Routines that create a team

Working as a team is one of the best ways to support ADHD for yourself and your family.

  1. Know your strengths.  Look at what you and your family members do best. Find team members in your family and routinely acknowledge what they do best.
  2. Partner with family members to accomplish family responsibilities.  Write up a family chore chart to assign and remind family of who does what when. Be specific on your chart on deadlines and outcomes.  If it’s dishes, then “dishes rinsed and in the dishwasher by 9 pm.”  This way everyone knows how to complete the responsibility.
  3. Look for additional team members. Who can be a part of your extended team?  Can you add on a homework helper? Are there  church youth groups or a women’s support group that you and your family can be a part of? The additional energy of a new teams or team members can have positive benefits in terms of skill and perspectives.

Routines to ask for help

Asking for help means you are seeking out what you need. It’s an asset to be able to ask for help, knowing there are many ways to accomplish a task.  When you have run out of tools, it’s always good to ask for help.

1. Identify how you ask for help routinely. Do you find an answer online, ask a friend or refer to online resources like Houzz?  Knowing what your “go to” source for information builds a routine for you to use regularly.

2. Notice indicators that you are redy to ask for help.  You may feel worn down physically, feeling emotionally drained or have brain fog.  In knowing and acknowleding when you are ready for help, you are creating a routine and indicator for yourself.

3. When you are ready to ask for help, have a limit to define what lengths you will go to in order to find assistance. You can search endlessly for the help you need. My personal example is the number of inquries, that being 3 inquiries for a need I am having. I find 3 ways that I can get the help I need, interview and get started.

4. Find team members at work who you collaborate well with and. trust their judgement. Team work at work helps you start and finish a project and brings synergy and an improved end product.

 

Routines for delegating

Regular delegating requires practice.  It starts with knowing what baby steps you can delegate and then communicating with all parties.  The best delegating includes what you don’t like to do, since often it’s not being accomplished currently.

1. Delegate household tasks like lawn mowing and house cleaning starting with outside help once a month.  Just the once a month boost from these outside helpers gives you time to accomplish tasks only you can do.

2. If you don’t like to cook, delegate dinner to a routine with healthy options.  Dinner can be certain foods for certain days like Takeout Taco Tuesdays.  It can be prepared by assigning the protein to a grilling partner,  your husband.  Delegate the chopping by picking up salad at the salad bar in the grocery store.

3. Hire a laundry helper for certain days of the week.

4. Delegate at work by assigning a small part of a project to your assistant.  Have a check in every other day while you are practicing delegating.  The more you create trust and communication while delegating, the easier it gets.

 

Routines to maintain self care

Self care can be the first routine that lapses. We are not always good about taking care of ourselves because it may feel unnatural, it may be difficult to jusify or because it simply falls off our radar.

1. Keep the same bedtime night after night. Your sleep schedule and routine keep you going day after day with a great night’s rest.

2. Schedule in protected time for yourself. Parents need time together to nurture their relationship.  You need time away to rest your brain, gather your thoughts and generally regenerate.  This weekly routine can include quiet time in whatever form you prefer.

3.  Find fun. Creative brains need fun too!  It’s hard to get away from the idea you may not have accomplished all your tasks, however it’s important to get aside fun time for you, your family and your partner to spend time together.

 

Routines are hard to establish and even hard to be consistent once established.  Take the first steps by creating the routines, then setting up solid reminders that help you. Those reminders can be alarms, timers, check lists or any fun way you can keep your routines as consistent as possible.  A day or two may slip by on your routine, however jump back in as soon as you can.

 

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2018 Word of the Year: Possibilities

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Possibilities

 

Each year I choose a word as my reference for what my intentions are.  Other’s choose SMART goals or consistent habits.  It’s a guide that has been my stead for some time.  The guide word, also known as your one word or your word of the year, is catching on as a way to create change in your life.

 

This year my word is possibilities.  

I am inspired by my clients who think about possibiltities.  What is possible this year? What can be a possibility that I should think about as I work or play?  What would be the options if there were fewer or no limits?

 

I chose my word possibilities as I thought of entering a new decade.  (Yes, this year my age ends in a 0.)  As a professional organizer and productivity consultant, I am a believer in limits, guides, structure and all that is established and set. This limit setting is intrinsic to every fiber in me. It’s who I am.   It came to mind that perhaps I have this year an opportunity to take ideas further by opening myself to possibilities.

 

What’s your new year beginnings?

I’d love to know your new year goals, new habits or word of the year!

How Does Being Organized Benefit Your Productivity?

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organizing and productivity

 

Over the years, the start of the new year has signaled goal setting, self-improvement and change.  One of the top New Year’s goals has been getting organized.  Since 2003, NAPO, the National Association of Productivity and Organizing Professionals, has celebrated Get Organized month. This year NAPO is adding “Be Productive” to our theme as well.  There’s a link between organizing and productivity. Being organized benefits you and leads to greater productivity.

Link between organizing and productivity

NAPO clients know the value of being organized. Organization relieves stress, saves you money, and gives you time. Having more time, working at your highest level and being more efficient are linked to increased productivity. Statistics show the connection between organization and productivity.  According to Forbes, the typical executive today wastes almost one month a year searching for lost information.  According to the American Demographic Society, Americans waste more than 9 million hours each day looking for lost and misplaced articles.  There’s a long list of  organizing habits related to productivity, including clearing your desk and making a work plan.  Not surprisingly, being organized helps everyone accomplish more.

 

Connecting organizing and productivity

My clients crave organization and productivity!  In our first session together, clients ask, “how do I get more done?” Conscious of this, my clients’ goals in getting organized are specifically to be more productive.  With an organized, decluttered desk top, my clients work at an efficient desk where they operate without distractions.  When a client’s electronic documents are organized, they work without losing time searching their computer. At home when there are specific spots for keys and an organized closet, my client gets out of the house quickly. When we work to create family calendars, routines and responsibilities, families happily gather together for dinner at home in the evening. Living an organized life, my clients see themselves as more productive and happier. Being organized enables you to accomplish more. In my clients quest for organization, they strive to be productive with important tasks for their work and their families.

 

This new year, begin with taking baby steps to accomplish your productivity goals.  Focus on one area at a time to organize to create a more productive lifestyle or work space.  With laser focus on that one new habit, using your strengths, it will be the start of your most productive year ever!

 

Change what you imagine, change your reality

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Change what you imagine, change your reality

 

 

“Our entire experience on this planet is determined by how we chooses to perceive our reality” – Jen Sincero, author of You are a Badass

 

Change what you imagine, change your reality.

 

Have you written a “story” about your productivity? Does your story sound like this?

I never….

I should….

I can’t….

Are you feeling paralyzed, unproductive, and stuck? The stories we tell ourselves are what we hear from past experiences or other’s neagativity.  Are you ready for a new story?

 

Writing your new story

I am a believer in new perspectives and alternative endings.

 

The adage, glass half full, comes to mind.  It’s how we perceive our reality that helps us rewrite our story.  The glass half full starts with gratitude.  Be grateful for the tiniest of things.  Rewrite your story first by thinking about gratitude.

 

Essential to your new story is support.  Support that helps you find your new perspective with clarity.  Surround yourself with people who think like  you do.  These are the people who understand that new stories come from learning, bigger picture thinking, and whole hearted bravery.

 

There’s learning here.  Where did you get stuck?  Dig deep then. What’s behind being stuck? It comes from many different perspectives, including perfectionism, fear and negativity. Lock into the perspective that held you back. Identifying obstacles clears your path.

 

Use your strengths. Think about how you process information and record what you have completed? By assessing, you are building in a knowledge base for yourself.

 

Here’s your new story

Here are new perspectives giving you hope. Be tenacious and move forward inch by inch. Surround yourself with support of a team who believe in you and your work.  It isn’t easy, and learning comes along the way.  You will accomplish your work.  You wrote your new story.

 

I’m here to partner, support and help you write your new story!  Let me know when you are ready to begin.

 

 

 

 

 

Sharpen Your Saw Productivity

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sharpen the saw aka be more productive

 

Have you heard the Abraham Lincoln’s tale of the woodcutter and his axe?  It’s the story of how important keeping your skills, tools, and technology current. It’s a good reminder for us all that to do our best work and be productive, we need to keep ourselves sharp.  What’s best to keep sharp?

Organize your desk top and minimize clutter

The slide into a cluttered space happens every day as we work.  Paper piles up on our desk.  An uncluttered space helps you stay on track and manage your time effectively. When you are organized, you can find what you need quickly and save time.  You are undistracted and more focused on your work.  Solutions to create a more organized space include having only specific items out on your desk that you use daily, minimizing desk top clutter. You can set up a file drawer that contains “drop slots” for big picture weekly priority actions such as finances, clients, and vendors at work or bills, family and receipts for home. It’s most important to use a planner that capture your goals, projects, and tasks written in yearly, quarterly, weekly and daily. Set up a little time daily, just 15 minutes, to keep your desk clear and ready to use.

 

Learn new technology

Technology changes all the time. There are new tools to use and our time tested tools upgrade. It takes time to learn new technology and it can be a struggle for some of us. There’s value in researching new technology that can improve your efficiency and effectiveness. Look for tech gurus who help you learn what  you need and how to use it. It’s best to learn the tool before you need it in order to save time at a crucial project point.

 

Jump start your routines

Routines are smooth running processes that help us be productive.  When put in place, all the nitty gritty gets completed.  Each week, host your own one hour productivity meeting. It’s you, your calendar, your lists, and a beverage.  During your one hour productivity meeting, you review your lists, review your goals, assign tasks, break down projects into manageable tasks, and calendar all your activities.  In one well timed hour you are in control of your plans.  What about distractions and other interruptions? Leave time in your plan for these with some flexibility. Overscheduling can lead to discouraging results.  Each day, write down your 3 Most Important Tasks (MITs). First off, know what is most important with ongoing effort, not just an approaching deadline. Stretch out your efforts over several days to achieve results you are proud to own.  As you practice with MITs and your productivity meeting, your weeks will run more smoothly.

 

Faithfully check, add to and review your planner

Everyone needs a planner.  You wrote it all down in your planner or on your digital calendar, and then what happened? It’s not magic to think you will remember it all.  Set your planner so you can see it daily and add audio reminders if needed. Your productivity road map is only as good as your use of it.  Take a minute when you think of a task or project to record it right away.

 

BONUS: Sharpening your saw depends on your self care

How we approach our efforts depends in part on how we take care of ourselves. The best first step to sharpening your saw is a night’s rest, nutrition and exercise. Your brain requires sleep, protein and exercise.  Insuring that you are getting sleep, eating properly and taking a walk are the best ways to be sure you are using all your tools, tips and tricks.  The American Academy of Sleep Medicine recommends that healthy adults get a minimum of seven hours of sleep each night, with an overall range of between seven to eight hours. Protein is a main factor for your brain. Exercise increases productivity too.   If you can start with just one of these, start with getting 7 hours of sleep a night.  Your brain and body will be refreshed and ready to work.