How to Stop Procrastinating for Those who Procrastinate Most

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how to stop procrastinating

 

Just the mention of taxes, completing an expense report, or scheduling appointments can make you delay and procrastinate. Avoidance is common for all of us, most especially those with ADHD. There are many reasons behind procrastinating and many strategies that help you remove barriers to getting started.

Chunk it down and create micro-steps

One of the most common reasons we procrastinate is because we are overwhelmed. Create micro-steps in a task or project just to get started. You will find that once you successfully complete one micro-step, you have the confidence and skill to move forward. This is certainly true of taxes!

 

Make a plan and block your time

Time blocking has become a well-known strategy for productivity. Those especially hard tasks and projects you are avoiding are best suited to high-energy time blocks. Having a routine of doing hard stuff at a consistent time makes it easier to accomplish. Be true to your plan with commitment. Remember, your time blocks can be as small as you like, that being five to fifteen minutes.

 

Name your emotions

Yes, let’s say what it is that is behind that delay. Powerful emotions like fear, anxiety, or sadness can prevent you from starting a task. Work to identify and manage the emotion you are dealing with through self-awareness and the help of a therapist or coach. Naming your emotions also helps you find a way to a more positive emotion and the results you want to achieve.

 

Create the right environment

According to James Clear, environmental design makes a significant impact. You can surround yourself with the right cues to start your efforts. Design your workspace with what cues you to work without distractions. In combination with collaboration and delegation, your task can be managed with and by others. Bringing in additional help energizes you.

 

Set yourself up for success

When faced with any task or project, the better rested we are the better we feel and perform. Set up for success with a great night’s rest.

 

Spend time processing what is holding you back. Once you know more about your obstacles, choose a path and create a plan that helps you move forward.

 

 

 

How to Acknowledge and Strengthen Executive Function Skills

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how to acknowledge and build executive function skills

 

Executive function skills are skills controlled by the brain that include planning, focus, goal setting, and emotional regulation. Those with skill challenges in this area find it hard to focus, follow directions, and handle emotions. There are many reasons that people have trouble with executive function including ADHD, brain injury, learning differences, and more. By acknowledging gaps, you can build skills, capabilities, and confidence. Ultimately building these skills leads to greater productivity.

 

Awareness of skill gaps

You might be having trouble with these daily life situations if you have executive function challenges. Specifically, executive function challenges are self-awareness, inhibition, non-verbal working memory, verbal working memory, emotional regulation, motivation, and planning.

  • Difficulty initiating or completing tasks or projects
  • Talking over someone during a conversation
  • Trouble focusing due to lots of internal dialogue or external distractions
  • Upset by conversations with friends or colleagues
  • Lose items frequently
  • Excessive clutter in your space
  • Too disorganized to be productive

If you have challenges with executive function skills this is not a reflection of intelligence. Intelligence shows a depth of understanding of concepts. Executive Function is the capability of productivity and showing output in an academic or work setting.

However, the lack of these skills can frustrate you, and those you live and work with. These skills can have a long-term impact on self-concept and confidence. Check out these strategies to begin addressing these challenges and build competence as a skill.

 

Self-awareness

Self-awareness is knowing your place in relation to others in a relationship. This could be in relation to your family, your work colleague, or in a social setting. Start by “reading the room.” Take a moment to regroup before you start a conversation. Be curious in discussions.

 

Inhibition

Inhibition or the lack of restraint impacts how quickly and in what context you respond to a situation. Start a yoga or meditation practice to build the ability to pause and reflect.

 

Non-Verbal Working Memory

Non-verbal working memory relates to visual imagery and your memory of visual images.  Use alarms, paper and pencil, charts, and diagrams to capture and retain this information. Use alarms as reminders.

 

Verbal Working Memory

Verbal working memory is your internal dialogue of how you remember a single or sequence of tasks. Break up information into small chunks or use visual cues like a checklist to offset this.

 

Emotional Self-Regulation

Emotional self-regulation is the ability to maintain a balance emotional state. Identify triggers that set off imbalances in your emotional state. Name the emotion you are feeling to identify what you are feeling and why. Look for positive emotions that help you balance out the negativity.

 

Self-motivation

Self-motivation is how well you can initiate and complete a task. Set dates and deadlines for tasks. Break tasks into the smallest chunk to get started. Reward yourself for small wins. Create a “warm up” getting started strategy that works for you. Consider obstacles to sustained attention and remove distractions as much as possible.

 

Planning and Problem-Solving

Planning, problem-solving, and decision-making all add up to organization. Project plan in writing, then write each step on a calendar. Use creative, realistic problem-solving to move a project forward. Set up clear, step-by-step directions to take the next step.

 

Be aware of which Executive Function challenges impact you the most and take a baby step forward in strengthening that skill. Your productivity can improve by addressing these executive function skills.

Mastering Your Calendar and To-Do List

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Organizing your schedule and life doesn’t have to be complicated. With a trusted tool, you can take back control of your life and have more time for the things you enjoy!

For years I have worked with clients on mastering their calendars and to-do lists! I wanted to share with you a new product created by me to help you make time for what’s important to you.

  • This combination of monthly and weekly planners and to-do lists gives you the opportunity to craft your own calendar system that works best for you. You’ll also receive a checklist for getting started with the options to craft your own system.
  • Using the printable weekly and monthly undated pages, perpetual pages, and uncategorized pages for task lists, you’ll be empowered to process your schedule and integrate your goals and tasks.
  • Sample schedules and task lists are included to help you manage your own calendar and tasks.
  • Craft your calendar to work for you!

You can see your plan, get it organized, be productive, and have time for self-care. Check this out here on Etsy!

Organizing Products That I Love

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Although the answer to organizing challenges is not more bins, there are organizing products I love. These are products that are universally useful throughout your home, office, or work place. Declutter first so you know what products you need. Remember to label to be sure to maintain your space. Happy Organizing!

 

 

Drop front boxes available at Amazon

Drop front boxes are available at Amazon. Useful for more than just shoes! Stack in any closet or high shelf for easy storage.

 

brother label maker

Brother Label Maker is available at Amazon. Label anywhere in your space for better maintenance and access.

 

Clear pantry bins are available at Amazon. Useful for storage in the kitchen, bedroom, bathroom, or storage closet to see what you have. Label these bins to keep them organized.

 

Vertical bins are available at The Container Store. These unique storage containers can be used in any space for medicine, papers, or other items.

 

This rolling utility cart is available at Amazon. Use this cart for your office, crafts and more.

 

Happy Relationships and ADHD Connections

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happy relationships and adhd

 

According to a recent Harvard Study shared in the Wall Street Journal, our connection with others is the most beneficial impact on the longevity of our lives.

“Through all the years of studying these lives, one crucial factor stands out for the consistency and power of its ties to physical health, mental health and longevity. Contrary to what many people might think, it’s not career achievement, or exercise, or a healthy diet. Don’t get us wrong; these things matter. But one thing continuously demonstrates its broad and enduring importance: good relationships.”

 

Relationships are complex. With ADHD in the mix, even more so. Symptoms can impact partners, friends, family, and colleagues. Emotional regulation can cause people to feel disconnected and hurt. Adding structure to our lives can connect us with those we love and care about.

 

Foundations to connection

Your values show up in your relationships.  Authenticity, respect, and honesty are important when in a relationship. Respect is when we accept someone for who they are, even if they are different in how they think or look. This feels like trust, safety, and well-being and is communicated by the appropriate tone of language, physical touch, and attentive listening. At times symptoms of ADHD can be viewed as disrespectful. Executive function challenges like impulsivity and emotional regulation can interfere. Knowing about these challenges helps both partners navigate when this happens.

Respect is fostered by boundaries. Boundaries are the limits we put in place, whether mental, emotional, physical, or more. These are the expectations stated to start and stay in respectful relationships. To be in a relationship with anyone, with ADHD or not, means to have stated what is okay and what is not. Healthy boundaries are a part of every positive relationship.

 

Strategies that foster communication and connection

In the busy times we live in, having a structure for communicating and connecting makes relationships intentional.

 

Build structure in your daily life that reinforces communication. Time allocated as together time prioritizes your family and partner. Family dinner together is a powerful connection. Each evening you gather to discuss, process, and applaud each other. This time together empowers all of the family as individuals and creates unity as a team. You and your partner might also choose a daily check-in time with calendars after dinner to be sure home and work run smoothly. Make dinner time not so much about the specific foods you are eating as the time together.

 

A weekly structure can include a weekly family meeting and weekly date night for partners. A weekly family meeting opens up communication and coordinates schedules for everyone. Your family calendar is where to find dates and details of family life. End your family meeting with fun. Your weekly date night gives you and your partner time away from the daily conversations and offers you opportunities for new activities and adventure.

 

Strategies that support self-care

Practice self-care that empowers good communication. Knowing what you need for your own self-care, whether that is time away from family you love in order to reset, helps you do your best with relationships. Strong self-care starts with a good night’s rest, setting time to step away and pause, and knowing your productivity patterns.

 

At times the best self-care comes with delegating. We can’t do it all and we shouldn’t. Having a cleaning person, laundry person, lawn person, or virtual assistant are all supportive self-care for all the extra tasks that need to be done at home and work.  Finding specific solutions for specific situations sets up a solution-minded framework. When you feel supported, you can do your best with what matters most.

 

Gathering support

There are many ways to gather support for you and your partner. Therapy, coaching, and support groups are available both in person and virtually to support you in your relationships. These professionals are available to help you learn more about ADHD and ADHD symptoms as well as anxiety and co-existing conditions. They will help you recognize skills and focus on working from your strengths.

 

 

How to Start the Week Strong with Sunday Night Routines

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Sunday night routines

 

The transition from a relaxing weekend to a busy week can be stressful. Labeled “Sunday scaries,” many families experience a sense of dread on Sunday evening. There are ways that organization can help! You can start the week off strong with a positive Sunday evening routine.

 

Begin with a Sunday start to the week mindset

As much as Sunday evening is the end of the weekend, it is also a fresh start to the week. Note your perspective that your week starts here rather than Monday morning. Embracing routines that reinforce this mindset helps you prepare for your week. A Sunday evening family dinner or family meeting set the stage for this transition as you meet together as a family and talk about the week ahead.

 

Create a Sunday evening routine

A Sunday evening routine helps you focus and prepare for the week ahead. Start in the late afternoon with your routine. Plan ahead for an early bedtime and prepare ahead of time for this for you and your family. Prepare your materials for work or school and prepare lunch for the next day. Review your calendar for Monday. Wind down by reading or journaling. Your Sunday night routine includes calming self-care. That self-care carries over to emotional regulation.

 

Host a Sunday night reset

Throughout the week and over the weekend, life is busy and stuff gets disorganized. Wrangle it all back to where it goes with a Sunday night reset. That is when you pick up, put away, and place everything back. The Sunday night reset helps you start the week freshly organized.

 

Plan self-care for the week ahead

Planning self-care for the week ahead makes your week easier.  Of course, there will be much to do, however knowing when you will be going to an exercise class, taking a walk, or doing yoga or pilates, help you balance the stress of the week with relaxation. Look ahead to your schedule for the week and write in your self-care.

 

Write stuff down on a master list

Take a few minutes to capture all the thoughts, actions, projects, and any other tasks on a list. Clearing your head will lessen anxiety. Use this list during your weekly planning time and time block your tasks. Weekly planning time gives you a specific time to get organized, prioritize, and manage all your projects well.

 

Say no to distractions on Sunday evening

It is tempting to numb on Sunday evening with a late night of streaming services or looking at social media. Know the value of making a plan and sticking to that. Your work-life integration will be what benefits you most.

 

End your weekend with calm and start the week strong with a Sunday night routine.

2023 My Word of the Year Trajectory

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2023 word of the year trajectory

 

For many years now I have used my word of the year as a guidepost for my work and life. It appeals to me as a way to keep my big picture in view and follow through with the intentions I set for myself. As a whole, we are moving away from new year’s resolutions. Those resolutions were easily made and easily broken. Some resolutions were not specific and some were too difficult to achieve. The Word of the Year keeps us mindful throughout the year of our intentions.

 

This year I have chosen the word trajectory.

tra·jec·to·ry
A noun, defined as the path or curve followed by a projectile flying or an object moving under the action of given forces. Similar words are course, route, path, track, or line.

You should be far more concerned with your current trajectory than with your current results. – James Clear, Atomic Habits

While events change our lives, intention changes the trajectory. ― Richie Norton

However, a good life consists of more than simply the totality of enjoyable experiences. It must also have a meaningful pattern, a trajectory of growth that results in the development of increasing emotional, cognitive, and social complexity. – Mihaly Csikszentmihalyi

Why this word?

Over the previous years, I have included data-driven decisions in my work and life. A trajectory follows data. That makes use of the data I have to hopefully create a curve that I have planned. As our lives evolve and we continue with uncertain times, my goal is a positive, upward trajectory. As we know, this is not always the case. Have you seen the Liz and Mollie squiggle that represents the true trajectory to tackle a project? That squiggle reminds us the path is not always straight up to the right. However, that squiggle also represents forward movement no matter.

Life and relationships are less predictable. Gratefully embracing the connections with a positive trajectory is my goal. Life is more squiggly than work!

 

Setting your Word of the Year

Setting your Word of the Year is a positive exercise. Think about this year and what might not have happened. Then, think about a small change you want or something you want to continue. Try on two or three words for your word.  It is a small way to assess where you are and where you want to be.

 

 

 

 

 

In Celebration of Get Organized Month, Make it Easy for Your Family to be Organized

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make it easy for your family to be organized

 

Family organizing is a service I especially love! Often I hear about the most disorganized people in the family, the areas that are most disorganized, and the impact of disorganization. This year make it easy for your family to be organized.

 

Declutter together

Get a quick start on family organization with a big declutter together. Everyone grabs a bag, goes to their spaces, and makes decisions about their stuff. However, this is hard! Parents have spent money on things, kids have not used stuff, and then there are memories associated with stuff. Be bold and let go of more than you can imagine.

  • Set a time on your calendar to declutter twice in the month of January so that you can let go of as much as possible.
  • Make it easy by setting a timer for 30 minutes, loading all the bags into the car immediately, and offering a snack at the end of the session.
  • Set a time once a month to declutter and keep a designated donation bin available for everyone all year.

Ask your family what was most difficult to let go of and what was easiest to release. Encourage and coach each other.

 

Meet for a Family Meeting

A family meeting brings everyone together for communication, calendaring, and connection. Make it easy with a short agenda (dates, responsibility reminders on a chart, and quick decisions) and make it fun (meet while standing, meet with crazy glasses, meet with music.) Make sure you meet weekly to keep things running smoothly. If you get off track, start right back up again. A google calendar for everyone gives you all the opportunity to post dates and be proactive. Everyone likes to be informed about fun!

 

Chart instead of chat

As families, we do a lot of “did you remember” and “don’t forget.” Skip that with charts. Use charts in a variety of ways, whether it is a responsibility chart for who does what or a menu for what is for dinner. Charts make stuff visible.

Routines reinforce charts so place your chart where you see it daily as a reminder. Charts can be on a dry-erase board, a clipboard, or a laminated checklist attached to the items needed to do the work or printed to recycle after use.

 

Have a rule for bedtime

Be sure everyone is getting a good night’s rest! Good sleep hygiene can make it easier to get to sleep. That includes setting a time all devices are charging, everyone is in their jammies, and people are doing their restful routine. Parents need a bedtime too!

 

Make it a routine to reset

There is a weekly remedy that is failproof for easy organizing! That is a weekly reset. Much of what is needed is to toss trash and get everything back to its place. Busy families need time to reset each week. Each Sunday evening set a time and use a timer for 15 minutes of reset. Your home will be surprisingly organized very easily!

 

Get everyone on board with being organized by focusing on individual benefits and a team approach to organizing your home. Working together, supporting each other, and connecting about priorities make it easy to be organized.

 

In Celebration of Get Organized Month, Make It Easy to be Productive

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make it easy to be productive

 

The link between organizing and productivity is clear! The more organized you are, the more productive you can be. That is not always enough. Make it easy to be productive with these tips and tricks.

 

List it and prioritize it

Writing stuff down is a remarkably important part of being productive. Make it easy by speaking into your Notes or other apps to make a list. Then go back, categorize and prioritize the list. End with the three Most Important Tasks (MITs) for one day.

 

Time block it

Match your MITs with time blocks that connect to your energy level. Set up a time block that gives you both structure to get stuff done and the freedom to work for a long-ish period of time.

 

Chunk it

It is easy to get overwhelmed and shut down when you are working. Create a manageable, small chunk of work to do to feel accomplished.

 

Break it up

Intervals of work and reset make work easier. The Pomodoro Method, with alternating times of work and a 5-minute break, highlights how effective this strategy is for many people.

 

Template it

If you are doing the same task or responding to the same email repeatedly, create a template to use to accomplish this. A template is can be a checklist or a pre-written response. You can also establish standard operating procedures for a task or project. These automate your work.

 

Communicate it

Meetings and email work best when used to communicate proactively.  Be efficient and effective with email by checking it only three times a day. Move information into project collaboration tools. Set dates to meet to create momentum for a project.

 

Energize it

Know what energizes you when you need a break. That might be a walk, adding a team member, or giving yourself a break. Managing and matching your energy to a project makes it easier to accomplish.

 

 

Making it easier to be productive involves managing your time well, using your productivity tools wisely, and taking care of yourself.

In Celebration of Get Organized Month, Make it Easy to Get Organized

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make it easy to get organized

 

January is National Get Organized Month. New year resolutions always include getting organized. You may think, “I would love to organize my home or office, however, organizing can be overwhelming and take a lot of time.” How do you make it easy and straightforward?  Check out these tips to help you get a jump start on getting organized this year.

 

Trash or recycle it

The easiest way to get started is to hunt for trash and recycle. Walk your space with a trash and recycling bag. It is easy to know what to let go of. Already you are seeing a big difference in your space.

 

Right size it

Contrary to Marie Kondo, start small not pulling everything out. Pick one small area, category, or zone. Starting small keeps you from being overwhelmed. Start with only shirts, or plastic ware or your junk drawer. When you see one category of stuff grouped together and compare what you have, it is easier to let go of stuff. Once you have conquered a small spot, you have confidence in your organizing.

 

Time it

Set a timer to get started and create momentum. Just 15 minutes in one spot makes a big difference. Get started in your bedroom or bathroom, recycling, editing, and resetting your stuff.

 

Bag it

Having a designated spot to place stuff as you declutter makes it easy to let stuff go. Have a shopping bag ready in your closet to drop in clothes, shoes, and bags as you decide to declutter. Set a space in your guest room or garage for items ready to donate.

 

Make a game of it

Pull in your family to do a team effort on organizing. Set a timer and “beat the clock” by gathering items to donate. Host a laundry party where everyone folds and puts away their stuff.  Play the matching game with socks. Making a game of organizing is fun and effortless.

 

Calendar it

Want to add a big chunk of organizing to your schedule? Add decluttering dates to your calendar to set up an appointment with yourself to organize.

 

Reset it

A family reset is a time each week to get stuff back to where it goes. Gather your family, set a timer for 15 minutes, and go! Once stuff is back at its home, you feel organized, and your space looks tidy.

 

 

Start the new year with practical, efficient, and simple strategies to reach your organizing goal.