COVID-19 Making Your Time at Home Productive and Peaceful

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home productive and peaceful

 

With the self imposed or CDC required time at home, you are thinking you will be at home for a prolonged period of time.  We live day to day because there is so much information coming at us and there is not much that is certain right now.  Let’s take this time to take care of ourselves, those around us and our community.  Using our time at home wisely helps us feel positive and productive.

  • Think self care and putting your own oxygen mask on first.  That includes keeping your routines going well. That is going to bed early for rest, eating healthy, and exercising. Remember, if you are sick to stay home and take care of yourself.  Keep these routines going even after this crisis passes. It’s a jump start to what we all want for a healthy life. I am biking and walking daily to keep fit and keep calm.
  • Take time to relax and time to reset. There is a lot on our minds! We have long to do lists, anxiety about health and family and work, and many decisions to make each day.  Having time for prayer and meditation helps.  Spiritual reading or time for meditation daily helps you sort through what is on your mind and get a bigger picture. On your phone, you can check out Headspace or the Mindfulness app. Both are free for use on your devices. Research shows how stress affects our immunity to illness.
  • Organizing helps us love what we have and create serenity in our homes.  Start small with a spot in your home to declutter.  It might be your desk or a drawer in your home office where you are working from home.  I have been peeking into drawers and letting go of what is not necessary. If you are feeling ambitious, start sorting your digital photos.  It’s a project that will bring you joy.
  • Connecting makes a difference right now. Reach out by text, phone or email to say hello, thinking of you and check on your connections. Keep especially connected to our older friends and community members by reaching out and checking on them.  Drop off what they need and be of service.
  • Give your brain a boost. This is a great time to learn. There are learning opportunities everywhere from Coursera to podcasts.  Keeping cognitively active keeps us engaged and moving forward to our goals for this year.
  • Working from home and your kiddos are schooling at home? Set up times for work and breaks. Creating and posting a schedule helps everyone know the plan for the day.  Make it fun with a schedule that includes breaks for recess for everyone.
  • Allocate and adhere to screen time and social media time for yourself and your kiddos. Mindless surfing leads to negative emotions at times.  Keep a common charging spot where everyone charges during certain times.
  • Distract everyone with 60s style family fun. Host a family art day, family dance party and family game night.  Having a new way to engage with your family makes for tons of fun!  Our newest family games include charades and Sync Up
  • Remember Keep Calm and Carry On. We are a resilient, resourceful and smart community. Sharing that positivity and kindness are the hallmarks of these crisis.  We are all in this together.

Simplify your tax preparation

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simplify your tax preparation

 

Tax preparation can be more easily managed with a few short cuts. Two of these include finding your paperwork online and itemizing donation receipts all year long.

 

Online access to tax documents

Access your important documents online.  It makes it easier than waiting for these documents and easier to find rather than sorting through piles and piles of paper.  The key is to know what to find. The documents include 1099s for income and dividend, mortgage interest and other loans expenses paid, and property taxes paid as a deduction.  These are available at your investment company, mortgage provider and from your employer.  You can find these quickly and print these yourself.

 

Donation receipts

Throughout the year you donate your cast off goods to a variety of charities. Simplify your donation list with these donation price guides. Both guides are accepted values by the IRS for use.

According to the IRS documentation, “you may deduct charitable contributions of money or property made to qualified organizations if you itemize your deductions.”  Itemizing is including a list of the items you donated, as well as their value. The value must be “good” to be an acceptable donation. Qualified items include clothes, household goods, furniture and miscellaneous.

 

Salvation Army

https://satruck.org/Home/DonationValueGuide

 

its deductible

 

https://itsdeductibleonline.intuit.com/

 

 

Keep your lists all year long with the donation receipt in your Taxes 20XX year in your files or in your command center.  It is an easy way to break your tax preparation into chunks and make it simpler to be ready to file your taxes.

Get a checklist

Get organized with a checklist. It is the list of what you need and how to find it.

  • This list is available online from H&R Block.
  • This list is available online with a video from Turbotax. 
  • Many tax accountants provide this with your preparation.

A check list makes sure you have all the documents when you file.

 

Tax season fills us all with a sense of “just one more big thing to do.” Get your taxes ready and filed more easily with small, manageable chunks.

 

 

Learn more about making tax preparation easy here!

Learn more on YouTube about your paper processes!

 

Embracing Self Care recommended for COVID-19

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self care covid-19

 

The news about COVID-19 (Coronavirus) has us thinking about health and wellness. The news can be scary about immune compromised people and how the virus spreads.  There are many ways to protect ourselves from the virus. Most compelling is that self care makes a difference for us when it comes to this virus and well being. That self care includes daily routines that promote health all the time.

 

Protective measures include putting routines  in place are both for your health and to be your best self. We all know to wash our hands thoroughly,  avert coughing, and stand at a distance. Know to stay home when you are not well and spend time resting.  These protective measures can be a part of our daily routines even after the virus passes. Happily we can go back to hugging!

 

Physical self-care

There is an abundance of information on how to keep ourselves in great shape.  These are the basics we are well familiar with and should be doing each and every day, regardless of the virus.

  • Start by getting a great night’s sleep. Get ready early so you are in bed to get 8 hours of sleep.  Set an environment that helps you get the rest you need and want with no electronics an hour before bed and a notepad by your bed for last minute thoughts. Research shows a cool environment with heavy covers helps you rest through the night.
  • Eat a variety of veggies and go heavy on your protein for a well-balanced diet.  We are what we eat! If you are stocking up, keep organized by decluttering your pantry and categorizing.  A well stocked pantry makes it easier to eat healthy too.  A healthy diet keeps your immune system up and running well.
  • Exercise daily.  My personal favorites are walking and pilates.  Walk the extra stairs to work or park farther away to get some time in if you are short on possibilities.

While this is a scary time, it might also be the jump start you need to get these physical care activities into place in your life.  A body that is well all the time fights off all illnesses.

Mindset self care

Research shows how stress affects our immunity to illness. We thrive on laughter and positivity. Keeping a sense of humor and laughter lightens your load. Spending time with family and friends brings you a sense of belonging. Setting aside time for hobbies, such as reading a book or listening to music, are joyful ways to spend your time.  As a lifelong learner, I value the power of small bites of information.  I listen to podcasts to think big about what I want and learn new ideas. Actively manage your stress with practicing relaxation techniques, such as deep breathing, meditation, yoga, tai chi or massage. Through apps, you can meditate daily to help you lower anxiety about life.

There is a lot on our minds! We have long to do lists, anxiety about health and family and work, and many decisions to make each day.  Having time for prayer and meditation helps.  Spiritual reading or time for meditation daily helps you sort through what is on your mind and get a bigger picture. On your phone, you can check out Headspace or the Mindfulness app. Both are free for use on your devices.

 

Routines for self care

By taking better care of yourself through routines, you are taking control of what you can control. It is not easy to practice self care in our busy lives with stressful jobs and activities. We can let technology get in the way of real self care. Start with one simple routine to empower your most important self care and gradually add to your routines. Remember that adage, put your own oxygen mask on first. It is especially the case with self-care. Embrace the self care we all need all the time.

 

 

Work From Home Productivity

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There are times we can work at home regularly or periodically.  We may need to work at home to help your family activities, work at home to help stabilize finances with your small business, or work during an intense period of upheaval (think virus.) Working at the office or working at home works best when you have processes, policies and organization about your time. By setting up structure,  you are doing your best work.  Here are some ways to establish structure that keeps you on track.

  • Set hours for your office time. During this time, keep clear and established set ground rules for kids, pets and others in  your home.  Your work is your priority during these hours. Post your hours so that those around you know them. This un-distracted time helps you be more productive.
  • Give yourself the opportunity for breaks, including lunch. Take a few minutes for a walk around the block or fresh air with a short break. You will return to your desk ready to tackle anything.
  • Define what derails you.  Distractions can range from kids and pets to doing the laundry.  Its the little things that eat away at your day, so be sure you put the big things in first in your day.
  • Use a planner that shows you time blocks to accomplish priorities.  Having a time in the morning and afternoon with focused, big blocks for power periods helps you knock off the big projects in small manageable pieces.
  • Set up an established work space.  Working at home it’s easy to spread out in all sorts of spaces.  Establish where you work and what you need to arrange around you to work efficiently.  If you need paper, think about using a file cart for your paper management. If you are completely digital, keep your cords organized.
  • Define your work every day with a list and prioritizing.  Using the 3+3 method where you list 3 urgent items for the day and 3 bonus items can help you focus. Your list can be categorized by urgent, soon or later to keep your priorities uppermost.  Set a time for weekly planning to keep all your items on a list and assign deadlines too.    Ask yourself is this activity helping me reach my goal every day?
  • Use technology to stay connected. There is Join.me, Zoom and Free Conference Call to “see” your colleagues in real life.  Just seeing a face and reading body language will help you feel more connected that a phone call.

 

Setting up for success when you work at home makes your work more productive!

 

 

My Organizing Obsession: Packing Cubes

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Packing cubes

 

When you find something you love and does the work so well, there  are so many ways to share your love of this item.  I declared my love of packing cubes publicly with Tiffany Craig.  Packing cubes make travel so much easier.  Here are my many reasons to love packing cubes and make travel organizing easier.  

  • Your suitcase is a big open canvas. Packing cubes create segments of space to hold your clothes and more.
  • Packing cubes keep items together than you use together.  I love that you can group items by category. Some of my categories are swim, bedtime, and paperwork.  You can decide your own groups.
  • Packing cubes give you more space in your suitcase. You can pack your items and a child’s clothes in the same luggage and then distribute once you arrive.
  • Use your packing cubes once you arrive to keep organized on day trips in the car.
  • Your clothes arrive in tip top condition with out wrinkles.  Keeping items in the cube keep them folded or rolled.
  • Cubes come in a variety of colors. You can color code your kiddos’ clothes and your clothes or organize by color.
  • Unhappy undoing your luggage?  You can unpack one cube at a time to break this task into small units.

Cubes are inexpensive and can be at your home via Amazon Prime in 2 days. It is a small investment to make your travel more organized. 

Questions to ask yourself while decluttering

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decluttering

 

Letting go of stuff is hard work.  Besides your every present thought that “I might need this,” there is a pull at your heartstrings of an emotional attachment and a pull at your purse strings for what you paid for that stuff.  As I meet with clients, we are sorting through their items and asking questions to help them make decisions to edit. Asking yourself questions to help you declutter makes this task easier.

 

Questions about use

Questions about use help you determine how often you use an item and if so, whether to keep it.

Do I love it or use it?

When was the last time I used it?

If it is less than $20 and it takes less than 20 minutes to get it again, can I let it go?

If you could fit in this right now, would you wear it?

 

Questions about quantity

Questions about quantity help you let go of excess.

How many of these do I need?

Would I buy this again today?

Where do I store it to find it again?

 

 

Questions for lifestyle

Questions about lifestyle help you acknowledge your feelings about an item.

Does this help me be my best self?

Will my future self use this?

Is this holding me back?

 

Questions about emotional attachment

Questions about emotional attachment define whether to keep an item or let it go.

Is this something that makes me sad or reminds me of a sad time?

Does this make me smile?

Do I honor it as a keepsake?

 

Questions about finances

Does this have value greater than $50?

Should I sell this or donate it?

Can it be a blessing to others who have great need?

 

As you are decluttering and editing, think about this question, will your life be better for editing your stuff?  At the end of the day, less stuff means less to take care of and more life to experience.

Crafting calendaring habits that will change your life

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Calendar and planner

 

Truly crafting calendar habits can change your life.  Calendars and planners are our road map to fulfill our goals and intentions. With a plan and tools you use well, your life will be easier, more productive and more rewarding.

Most especially at the start of the year, however all year long, we search for creative solutions to calendaring. There are two parts to this search. The search for the “perfect” tool” and the search for how to put it to use.  This year more of my clients with ADHD are crafting calendaring habits that are changing their lives.

 

How to get started

Get started by finding the right tools.  Know if you are a paper, digital or hybrid planner person.  I am learning that my clients do best with all three styles and a hybrid variation of these styles. In this case, my clients have a large month at a glance view, a week at a glance view, on both paper on a wall and in a medium sized paper planner. My clients use their phone, laptop and other devices to lay this out too.

Typically I have conversations about having one planner and this is not the case here!  While it does add time and focus to maintain these planners, it is valuable because all the view of all the information helps with processing. It gives context to the data.  On a month at a glance you see your information in comparison to other activities. On a week at a glance you know what you must accomplish in the short time span. With a digital version, you create recurring events and routines. While investing in these tools, you are investing in the opportunity to process information and keep all your balls in the air.

 

Routines to get started

Front loading is the way to start. This term means to add all dates and plans right away, as soon as you receive the information. It also means to front load the level of work required on a project. Front loading takes advantage of your natural energy and interest in both your tools and your projects.  Having these dates, projects and information easily accessible creates a foundation.

 

Keeping on keeping on

There are two elements that keep you on track with your new habits. First, keep adding information and dates as soon as you know about them. This information is in text, email, papers, conversations and meetings. It can be easy to lose track of these. Take time each day to record this in your planner.  Second, review your planner each morning and each evening. It is not enough to record and reviewing daily keeps this information top of mind and fresh.  When I learn that your new calendaring habits are failing, the root is often these two parts.

 

A weekly calendar review time keeps you moving forward. Once a week, check in from a big picture and detail view of your planner. This weekly review is familiar to those following GTD.  It is time for mind sweep to capture all ideas to keep your brain working on work and not remembering.  Capture your mind sweep on paper or digitally, then slot in all the information in your planner. Schedule your weekly calendar review at the start of your week or the end of the week.  Planning is what keeps you up to date and on track.

 

The most important element in your life changing calendaring habits is to not give up. Developing new habits takes time. This is a work in progress each week for you to create a pattern with a combination of dates and projects, as well as work-life integration.  Remember if you skip or miss a week, just get right back to your calendar tomorrow or next week.  Your tenacity  will pay off!

 

Check out my ADHD Friendly tips here on YouTube.

Hearts, Flowers and Organizing

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Hearts, flowers and organizing

 

We’ve heard so often, “diamonds are a girl’s best friend.”  You set the scene for romance with jewels and flowers. So what do hearts, flowers and organizing have in common? According to the Five Love Languages and Real Simple, a lot!

What’s love got to do with it?

In the book, The Five Love Languages, Dr. Chapman shares the many ways we share and connect in love relationships.  These include acts of service, words of affirmation, quality time, physical touch, and receiving gifts.  Each of these are ways that we share connection.

 

Give a little gift of your heart

Acts of service is just one of these five. Acts of service are those ways you take on a responsibility for your loved one or perform an act of kindness.  These include vacuuming, doing the dishes, and routines around the house or at work. Now you can see how these two connect every day and especially at Valentine’s Day.

 

Families and homes have many responsibilities.  Set aside a family meeting time to discuss and assign home routines.  Be sure that there is an equitable distribution of work, hopefully assigned by preferences. Everyone hates to do dishes so work as a team to get this complete.  Together every one accomplishes more.

 

Words of love soft and tender

Another one of the love languages, words of affirmation, set the stage for romance. Words of affirmation are compliments, accolades and acknowledgements.

 

Show a little love with words of affirmation and gratitude.  Those who are washing and folding laundry, getting dinner on the table, or completing what is needed to keep you home up and running what to know you appreciate their efforts and that they are not taken for granted.  Knowing you appreciate them and their work keeps them motivated.  Share your gratitude with specific ways they are contributing to the organization, ease and energy of the house.

 

Love will keep us together

Quality time makes a difference. Quality time is spending meaningful time together.

 

Team work can be quality time.  That work together might be time with body doubling, where you are working independently in the same space, or teaming up together on the same project. No one likes to be told what to do and no one wants to work alone.  Make it fun and work together on organizing.

 

This Valentine’s Day, take the 5 love languages quiz and share some intimate organizing details over dinner!

Understanding ADHD

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Understanding adhd

The challenges of neurodiversity and ADHD are compounded when those around you doubt or don’t understand ADHD.  Those with ADHD can be perceived as inconsistent at work and home, easily distracted, and unsure of their intelligence.  It leads to misunderstanding and mistakes. Education about ADHD is the first step in helping your family, friends and work colleagues.  There are many ways to learn.

 

ADHD’s many flavors

While each individual with ADHD is different, there are both many common aspects of executive function that are part of neurodiversity. What can appear as mysterious functioning at times, can be a real pattern in ADHD.  Common challenges include sleep and self care, intense and intermittent focus, perfectionism to a high level and general executive functioning issues with starting, completing and planning.  When partners or colleagues are unaware or not knowledgeable about these challenges, discord occurs.

 

ADHD conference

Attending an ADHD conference is a way to immerse in information.  Each February, in Houston or Dallas, the ADDA-Southern Region (ADDA-SR) hosts a day long event. Each year the keynote presenter shares big information about ADHD research and lifestyle.  A series of breakout sessions caters to individuals and families on a variety of topics.  Attending an event helps you learn in an intense manner with information to process over time.

 

ADHD podcasts

Learning in small bits helps you process information quickly.  ADHD podcasts range from learning about ADHD itself and how individuals with ADHD process information.  My favorites include Translating ADHD, ADDitudemag.com, and FasterThanNormal. Each podcast shares topics with valuable information.

 

Authors and books

Books and audio books are always outstanding resources.  Favorite authors I follow include Ari Tuckman, Judith Kohlberg, Sari Solden, Nancy Ratey, Russell Barkley and Peter Shankman. The number one resource for organizing is ADD Friendly Ways to Organize by Judith Kohlberg and Kathleen Nadeau.

 

Support

Support groups exist for both you and those around you.

  • In Houston, ADDA-SR has many groups around the city that meet regularly.
  • CHADD has support for parents with Parent to Parent trainings, individuals with online forums, and support groups that meet locally depending on your location.
  • ADDitudemag offers a directory for professionals who support clients.
  • Melissa Orlov specifically offers workshops for couples who struggle with ADHD.
  • There are a many ADHD coaching associations that provide coaching support to individuals and families.
  • Medical support comes in the form of therapists, counselors and psychiatrists to diagnose.  You may wish to seek a formal diagnosis to learn more.

 

ADHD websites

Both Understood.org and ADDitudemag.com offer many resources, answers to common questions, and access to tools to use for ADHD. It’s a first step to understanding and taking steps to address lifestyle with ADHD.

 

Understanding ADHD is important to both you and those around you.  Knowledge is powerful and makes a difference in your connections with others.  With between 10-15 percent of the population with ADHD, it’s important to know true facts and not misleading information.

 

Celebrating 10 years of Social Media, Blogging and Connections

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Celebrating 10 years of social media

 

It’s been a wonderful 10 years of social media fun!  I love the opportunities to connect through blogs, podcasts and social media.  It’s a way to share expertise about organizing, productivity and more. Most especially, it’s a way to connect to my colleagues, business partners, and clients. It’s a way to share ideas together.

 

Podcasts

Podcasts have energized social media in the last 5 years.  It’s an amazing medium to share information. It’s easily found on your smart phone or device and offers an array of subjects.

Thank you to Leiann and John of Smead for your weekly podcasts. That variety of topics on organizing and productivity touches everyone! Thank you for including me in these contributions about ADHD, productivity, and routines.

Thank you to Peter Shankman and his Faster than Normal podcast to share organizing ideas, tips and routines for those with ADHD.

Thank you to Rachel Seavy of Collector Care and Hoardganize for sharing tips on ADHD and organizing.

 

Blogging

Thank you to everyone who has visited my blog, commented and connected. It a “mutual admiration” for us who are connected via our blogs.  We learn new tips, get tech advice, share insider secrets and look at the newest thoughts in our industry.

 

Blogging has changed over the 10 year period.  In the beginning I blogged about organizing primarily. Now my blogging is a bigger opportunity to share about ADHD.

 

Social media

Facebooks is a daily family reunion! It’s where I find my clients working together on organizing in Facebook Groups.  I love sharing ideas to help everyone be their best self.

 

Who doesn’t love sprinkles and sparkles?  Pinterest is where ideas and visions percolate.  Having a pretty picture to share and recreate can help my clients have a vision for their organizing and productivity.

 

Twitter is where my writer friends and colleagues hang out.  There is where I find a connection to share big ideas through articles.

 

LinkedIn is my connection to the business world.  There I share and publish articles of my own focusing on the business side of organizing and productivity.  My LinkedIn Groups connect me with like minded professionals.

 

Let’s connect if  we have not already! It has made a difference for me in daily relationships, work – life balance and communication.

 

Who knows what’s next in social media? There’s new ways to share knowledge evolving all the time. I look forward to staying connect in each of these ways to share more about organizing, productivity and living a simple and organized life. The truly priceless part is the connection you make with individuals along the way!