Following Through

/1 Comment/in , /by

following through

 

 

Over the last few years, I have realized that we all struggle with finishing things up!  In learning more about this,  I read the book Following Through by Steve Levinson and Pete Greider.   Some really simple concepts emerged from this short read.   The book covers both new perspectives on why we fail to follow through and strategies for us to do so.

Even with the best of intentions, we fail to follow though.  Humans operate on a primitive survival  oriented guidance system.   Whatever squeaks the louded and most, of course gets the attention.   It often operates at cross purposes with intelligence based guidance.  The intelligence based guidance comes from our brains thinking through what we want and how to logically complete a task.  However, we can operate with a coordinated effort by both guidance systems if we make a plan to do so.   As the book states,  ” we don’t have a problem knowing what we want, just following through to do it.”

Two ideas were most valuable in following through on tasks. Personally and professionally, I tapped into both of these concepts.

Compelling reasons  are a critical aspect of follow through.   Make the reason for completioncritical to you and eliminate wiggle room for not completing a task.   Compelling reasons include highly motivating accountability.  Host an early meeting  in your office so you must get your desk in order to start the day.   Plan an anniversary party to clear the clutter in your family room.   Pay an incentive to an assistant to get your work bid out on time.  Each person has different ways and thoughts on what is truly compelling, from financial gain or loss to personal consequences.  Tapping into your personal ideas is what makes the big difference.

Strike while the iron is hot  makes use of our natural high energy to finish a task.  While you are sensing urgency to complete a task do so.  Use your intention to complete to help you finish up.  Levinson and Greider use the example of while you are grateful, write your thank you note right away.  They state “use your intention while your emotions are stirred.”  Acknowledging that inspiration can fade, use it to full advantage while you feel it.   Clear your clutter when you are most agitated and frustrated by it.  Look at your credit card bill and pay it right away.  When you hear a productivity tip you like, use it that day.   Take the action while highly motivated.

If you are struggling with completing tasks, this is the book for you!

Company’s coming! Get Organized!

/0 Comments/in , , /by

company's coming get organized

 

 

Organizing takes a new level when company is coming!  Flylady often talks about CHAOS – can’t have anyone over syndrome. But with a few tricks, organizing can make a difference for you and your guests. Company’s coming and it’s time to get organized!

 

Set a real date for real company and you will be propelled into action. 

Brain chemistry kicks in and you are focused, energized, and making decisions.  Clients who are determined to invite people over really make change happen!  It can be an anniversary party or a  surprise bday party; whenever it is something very special it makes a difference.

 

Break your responsibilities into baby steps.

Set a time table that works for you.  Set the date and work backwards, allowing more time than you think to get things done.  Create the guest list and make invitations 4 weeks in advance.  Invite guests 2 weeks in advance.  Make a list of what you are serving and your groceries to purchase a week in advance.  Start your food preparation 3 days in advance.   Clean the house 2 days ahead of the party. Set the table the day before and purchase flowers that day.  The day of the party turn on lights and music, set the food out, and enjoy yourself!

 

Cultivate team members to help you.

Look at the strengths of your team members, including your kids, to see who can do what. I recently worked with a family where one daughter was great at cleaning, one was great at decorating and one was great at clean up.  They each enjoyed their part of the party planning.   Sometimes a little healthy competition works too.  A husband and wife were working together on painting and putting up storage in a room. As they worked, each judged how far along they were, and both finished about the same time.   Partnering creates success!

When it comes to food, choose what you do best and delegate other responsibilities. With oodles of catering, choose the snacks to make and the snacks to purchase.  Or have a signature dish you make all the time as your “go to” recipe.   Ina Garten  and Sandra Lee, both from Food Network, talk about simple dinner fare.    Take a tip from these accomplished ladies.

 

Make people the focus, not perfection.

Often clients scurry about worrying about whether the windows are clean enough, the food divinely delish, or the music special.    It is all about your time with your guests more than anything else.    Take the time to really be in the moment of the party.     Just before the party begins, take a moment to survey your success.  It is that time in which you know how much you have accomplished.

 

Simplify your holiday with these ideas!

 

Join me on Facebook for daily organizing inspiration!

After Vacation: Getting Back to Your Life

/1 Comment/in , , /by

after vacation getting back to life

 

 

Getting back in the groove after vacation can be torture!  We are talking about undoing a pile of mail, a pile of laundry and a seriously un-fun getting back to work routine. It is especially hard if you are not organized.  Here are some tips to get back to to the swing of things quickly.

 

Set aside time to get back to your routines.

As much fun as vacationing to the very last minute can be, return a smidge early from your holiday. Fly home in the morning so you can take the rest of the day to be picking up mail, starting your laundry and unpacking your suitcase. You will also be ready to get in bed on time to get back into your morning routines.  Getting in at the last minute means you are up late, not as well rested and generally rushed to get back to work and life.

 

Get mail and email under control first.

For mail, toss/recycle as much as possible. On a “regular” week you might want to scan newspapers and ads.  When you are returning from  your vacation, simply recycle those items. You will not be ready to act on coupons or flyers, so recycle these asap.  Put the bills in the regular spot, but decide that you are taking a break from anything extra in the paper department this week.  Some of us check email on our blackberry while away and some don’t.   Hit delete to get back to basics.    Just decide what is really important those first days after your holiday.  Otherwise, a quick response will do.  Being “brutal” makes the difference for both mail and email.

 

 

Laundry is a serious obstacle after a holiday.

Treat yourself to the “fluff and fold” at the local laundromat. It is the way to get back to the baseline on laundry as soon as possible.  Unload the laundry first and get it started, then get back to your suitcase in the next day to unload the rest.  If it is really tough to unload, take one day for toiletries, one day for hanging clean clothes and one day for shoes.  Procrastinating on emptying your luggage does not make your return easier.

And most important – get back to your routines right away.

We  all love the feeling of being flexible, free and under no obligations.  Getting back to your home, work and life require routines.  Bite the bullet and get back to your’s so you are really ready to buckle down.  Get in bed at a good hour,  get your bag together for work, and eat a good breakfast to get on your way.  You will be glad you did!

What works best for you to get back to reality?

 

Join my newsletter and enjoy a dose of organizing tweaks monthly!

Organizing Teens

/1 Comment/in , , , /by

This weekend I had the opportunity to visit my niece Hallie for a very special occasion, her high school graduation.  One look in her room and closet, and I knew she had the organizing gene! No clothes on the floor and order inside her closet.   I asked her about her successful organizing techniques and what she would share with other teen girls, especially about her folding and laundry tips. 

First off why stay organized?

Clutter is annoying and it wastes time. I don’t like the way mess looks.

How does laundry get done in your home?

My step dad gets it in the washing machine and dryer and then I fold and hang my own clothes.  It is either in my parent’s room or I go get it and bring it into my own room.  Once it is on my bed, I separate it by shorts, tee shirts, and things to hang or things to put in drawers.  I hang each type of clothing all at the same time.  Its quick and I do it fast!

 What about your friends?

If my friends are unorganized, I help them organizing their rooms.  They get very overwhelmed.  But big thing is that they leave it all to do at one time.  I like to organize as I go along and as a process.   I do it in small steps so it is easier to do.  Just  a little at a time and then you get it done. Then you can do others things with your time.  One of the problems is too many clothes too.   I understand wanting to have enough clothes but only buy something if you are going to use it.   There is not so much to do at one time if you have fewer clothes. 

 What about organizing and other parts of your life?

I am organized about school stuff too and that is the key to success and good grades.  You have everything you need and you can turn it in on time.  If you are organized in class, you know what materials to study and you’re on top of your homework. 

What about stress and organizing?

Being organized is a lot less stressful and much easier on everyone. 

Do you consider yourself a perfectionist?

Not so much, just more organized than other people.  And everything does not need to be perfect but material stuff helps to be organized.

Are you born organized or did you develop this?

Of course my mom and you influenced me a lot.  

Anything else you would like to share?

Watch Hoarders and you won’t want to be them. Hoarders is enough to make you want to be organized. 

Thanks Hallie! You rock!

Emergency Preparedness

/1 Comment/in , , , , /by

 

emergency prepareness

 

Hurricane season has already begun! Ever since Katrina and New Orleans years ago, we are all on alert for the worst.  Our family is vigilant about hurricanes due to Ike as well.  We were without power for 14 days!

With this in mind, here is our family preparedness check list.  Not sure where to start? I suggest baby steps!  Organize your papers first in a fireproof safe. Make a plan depending on whether you are staying or going.  Take it step by step to be ready.

Emergency Preparedness Checklist

Prepare and check when daylight savings time begins and ends!

Communicate your family plan to another family friend or relative.

For paper documents, place originals in safe or safe deposit box and carry copies with you.

Social Security cards Bottled water ( 1 gal per day per person)
Insurance policies (Life, Home, Auto, and Flood) Snacks
Passports Travel food
Drivers License Ice
Immunization records Paper towels
Medical records Toilet paper
Medication Hand sanitizer
Birth certificates Candles
Checkbooks Garbage bags
Credit cards Tool kit
Debit cards First Aid Kit
Will Safe deposit box list and keys
Legal documents Tarp
Valuables (jewelry and keepsakes) Matches
Computer back up/ thumb drive Rope
Cash ($500 suggested minimum) Old quilts and blankets
Photos Pet supplies
Family phone book Kids: Card and board games
Tax copies Battery operated TV
Document carrier or safe Battery operated radio
Batteries Walkie talkies
Flashlights Flips flops/extra shoes
Duct tape Video camera & tapes of home
Propane tanks filled Cooler
Cars filled up Can Opener
Gas in cans
Cell phones and chargers

Here are some amazing websites for preparedness too!

www.redcross.org

www.ready.gov

www.beprepared.com

Organizing for Special Events

/2 Comments/in , , /by

Our family celebrates big and little events in life! Whether a birthday, anniversary or holiday, family traditions mean everything to us.  It is gathering together and enjoying our time that makes an event special.  And we like to keep things super simple! 

Create your team.  Special events are even more fun when everyone has a part in preparing. Set the date together with your family and talk about how each family member can contribute. Decide on all the required tasks, from food preparation to decorations, and divide and conquer.  Write all the dates on a calendar so that everyone knows when to get their jobs complete.

 Use the internet to send invitations.   Both www.evite.com and www.paperlesspost.com offer ways to invite your guests.   This inexpensive solution offers your guests the ease of response and keeps costs down. 

 The little things can make a difference. Get your playlist ready on your ipod and gather new scented candles for the kitchen and bath.  

 Food is an important part of the fun. Keep it simple with easy recipes and ready made goodies.  Fresh simple ingredients make it healthy too!  Prepared hummus and veggie chips, cheese squares, and fruit make for yummy summer treats. 

 Get prepared ahead of time.  Shop a week in advance of your party. Work backwards a day for set up of tables and decorations.  Prepare your goodies a day ahead and refrigerate or freeze.   

 The best part of keeping things simple is that YOU get to enjoy the party!  It is the real reason to gather people together.  Greet your guests as they arrive and encourage them to mingle and help themselves to goodies.   

 In the end, enlist a clean up crew so you are not the only one finishing up with the trash and dishes. Put on some fun music and keep the party going as you clear away the debris. 

Keep from reinventing the wheel for each event.  Start a celebrations notebook that includes a list of food and fun for each event.  What a fun new tradition to keep celebrations going!

Organized for an Emergency

/0 Comments/in , , /by

Life has a way of “happening!”  You just never know when an emergency is going to come along.  So what do we need to be organized just in case?

Our family recently had a medical emergency of this unforeseen type.  We rushed to the hospital with the bare minimum for a day or two stay.  First and most importantly we had our medical information organized.  Our family has only a few medications and a few allergies, but this is the first thing you will be asked when a situation occurs. Have a list of all these for each family member printed and placed in your car . Medical insurance cards are critical to keep in your wallet.  So be sure you have your most recent with you.

We want to stay in touch and communicate with family, friends, church pastors and doctors.  I love that we can keep all these numbers handy in our cell phone! We also have an emergency contact list for our family including email addresses, work phone numbers and a few other details.  Need lists for medical information or  contacts?  I love www.listplanit.com.  Check it out!

Speaking of our phone or other technology, be sure to bring your charger and other attachments to keep everything up and running.  Having one extra charger is a  small price for staying in touch.   

I spent the night there with my husband.  I always have a travel kit ready to go.  It has all the basics in it, in small containers, including a nail file and bandaids.  I dropped this and a few items in my bag and off I went. 

It really provided peace of mind to me to be ready at a moment’s notice. And that is what being organized is all about!

Rejuvenation and Renewal

/3 Comments/in , , /by

 

Taking time to rejuvenate is something I share with all women.  We are constantly nurturing others and need to “put on our own oxygen mask first.”  This is exactly what I did this weekend as I attended my college reunion last weekend.

I am a lover of learning and am always eager to return to school. My Smith College reunion afforded me this opportunity in many ways. On Friday evening I attended a session on Supporting our Children with LD/ADHD as They Launch. Sharing information and learning from moms in the “trenches” was empowering to everyone.  On Saturday we learned from former Smith College President Jill Ker Conway about taking the next step as women.  It is all about thinking outside the box and finding ways and places to make a difference using our strengths and skills.  Our final speaker was writer Katrina Kenison, author of the gift of an ordinary day.   It gave each of us the opportunity to examine our focus as women moving through motherhood and onto the next step. You can tell the growth that occurred as women looked to each other to provide coaching to move forward.  

It was an extraordinary weekend of empowering each other.  I seldom saw others texting or using technology. Women were sharing how to connect on Facebook! We were all engaged in the lives of each other, where we are now and where we are headed.  Engaged women discussed politics, history, economics and the important details of homes, families and current events.  

And most importantly it was a fabulous family weekend.  My twin sister Ann and I both graduated from Smith, so one of the best parts of the weekend was sharing moments together.   Each morning we would take a brisk walk about the beautiful campus together.  It was especially meaningful to walk on campus on Saturday night during illumination.  

I want to encourage you to find ways to nurture yourself through the things you are passionate about! Learning from other women, supporting each other as we move forward, and being in an amazing environment is something we each need.  I would love to hear how you are making this happen in your life!

Ending the School Year with Organization

/2 Comments/in , , , /by

Did you know the end is just as important as the beginning? Closings, completions and round ups make for great celebration.  Here are a few baby steps to get this school year “done.”

Spend an hour culling through all the papers that have come home this year. Decide what is precious and sneak the rest out the door.  With those final touches, you will finalize this year’s school memories.  Be brutal and know what “precious” means to you. 

Clean out your own paperwork from school activities.  Finalize what you will be passing along to the next boy scout leader, PTA volunteer or church Sunday School teacher. Pass the papers along before the end of June so you are ready to begin fresh for your new volunteer opportunities.

 Print all the photo memories from this year using automated services. Only 6% of photos are being printed, so choose the most precious.  Archive the photos on cd, dropshots, or other medium to clear off your camera for summer memories to come.

Evaluate and donate kids clothes that are too small.   Shorts, tees, and other summer attire from last year may not fit.   Decide how many you need of each for this summer, take a little shopping trip, and be ready.

Host a family celebration for the end of the year. Too often we miss these opportunities to give our kids a hug and praise for their successes each year.  Bake or buy cupcakes, purchase ice cream and have an end of the year grand slam celebration.  Making the most of every day makes a big difference!

How will you celebrate the end of the school year?

Favorite Organizing Products

/1 Comment/in , , , /by

These are a few of my favorite things!

Love label makers! These make everyone’s life easier!  You can find where it is, where it goes and everyone in the family can put things away.  Dymo Letra Tag and Brother P Touch are my faves.

Desktop paper sorters come in lots of styles. My favorites open from the top and have hanging files in them. The hanging file categories include action, pay, file and other every day paper slots. Choose one that matches the decor of your room.

One of my favorite “outside the box” ideas is to use the hanging shoe organizer in lots of different places. These are great at the back door for bug spray and sunscreen, great in the craft room for all the small tools, glues and attachments, great in the toy room for Barbie or hot wheels and great in the kids room for hair bows.   You can see everything, you can reach most things and it is an unused space that provides for storage.

What are your favorite things?