Clear the Clutter: Digital Alternatives to Paper at Home and Work

/4 Comments/in , , /by

clear the clutter digital ways to manage paperwork

There are many reasons to move to or add digital alternatives for your paperwork. Paper clutter piles up quickly and feels overwhelming all the time. Your filing system is way out of date. You are more nimble online than with papers. Documents can be found more easily and are more secure online. With all these good reasons, there are ways to create a hybrid solution with both paper and digital options. Check out these smart, simple digital alternatives to help you reduce paper and stay organized.

Go paperless with certain types of documents.

Switch to paperless statements and online accounts for financial documents. You can access your Medicare, Social Security, and investment accounts easily with an online account.  This offers security for your accounts. Create digital folders first for these statements and easily move them to your computer files monthly.

Pro tip: Use a consistent naming convention with the type of account, name of account, and year, such as Bank – Bank of America – 2025. Start a new folder each year.

Move to scanning and storing documents digitally.

Invest in a simple document scanner or use your phone with apps like Adobe Scan, Genius Scan, or CamScanner. Scan important papers like medical records, warranties, or kids’ artwork and store them in organized folders on your cloud drive. Create the folders for Medical, Home, Receipts, or School first in Google Drive or Dropbox for easy filing.

Pro-tip: Move all the scanned documents to your computer to consolidate information. 

Use receipt management apps.

Receipts for tax purposes, warranties, or returns pile up fast. Try apps Expensify or Shoeboxed for business expenses to capture the information electronically. Download your credit card statements to Excel files and sort by category to create expense accounts.

Pro-tip: Store receipts by month and year to easily search. 

Replace paper notes with digital notes.

While there are good uses of sticky notes and spiral notebooks, using digital notes can be more efficient at times. Use Notion, OneNote, or Notes app for taking meeting notes, planning projects, or capturing ideas. These tools let you organize information into folders and search easily. You can access project management tools and incorporate your notes digitally this way. Another bonus is that you can access your notes from any device or computer.

Pro-tip: Date and name your notes to easily search these. 

 

Use a digital planner and calendar.

A paper calendar is great for many people. However,  Google Calendar, Cozi, or Apple Calendar help you plan and share your schedule, appointments, and tasks. Because your phone is always with you, so is your calendar.  Create a shared family calendar for events, sports, and vacations for everyone to be connected.

Pro-tip: You can search digital planners just like any other digital document. 

Going digital makes life easier.

Many people think of scanning documents or saving photos, but there are lots of unusual or often-overlooked things you can store digitally to reduce clutter and make your life more organized.

  • Recipes and meal plans can be saved digitally. Use apps like Paprika, Plan to Eat, or even Pinterest boards to store your favorite recipes, grocery lists, and weekly menus. You can also scan handwritten recipe cards to preserve family favorites. Move to a digital system for your recipes. You can do this with This eliminates the stacks of magazines, printed recipes, and articles you’ve been meaning to read.
  • Store home maintenance records. Track paint colors, appliance manuals, air filter sizes, warranties, and repair receipts in a cloud folder labeled by Home Maintenance. This information is also great for resale value.
  • Kids’ artwork and schoolwork can be scanned and photographed. Take photos of art projects, school awards, and special homework. Create digital albums by year or grade using Google Photos or a scrapbook app like Artkive.

Keep passwords easy to find

Passwords are the key to everything digital. There are many secure password keepers for each access. Favorites include LastPass and OnePass. Share your login with family to find what they need, just in case.

Start small and do what works for you

Over the years, it has become easier and easier to find ways to eliminate extra paperwork. Start small and do what is most important first, then add to your digital footprint.  Going digital doesn’t just save space. It also saves time, lowers stress, and makes it easier to stay on top of responsibilities. It’s also eco-friendly and accessible from anywhere.

Need Help Getting Started?


As a Certified Professional Organizer, I work with clients in Kingwood and Houston, TX to create personalized systems that work. I also work virtually through Zoom and Facetime. Let’s create a system that keeps you clutter-free and focused on what matters most.

25 Small but Mighty Strategies to Organize Your Paperwork

/2 Comments/in , /by

25 small easy simple ways to organize papers

 

No matter how diligent you are, paper piles have a sneaky way of multiplying on kitchen counters, in bags, and on your desk. Paper continues to stream in despite your best efforts. But organizing paperwork doesn’t have to be overwhelming. By breaking it down into active, filing, and archive categories, you can create systems that are easy to use and maintain. Here are 25 simple, doable strategies to help you take charge of your paper clutter one small step at a time.

✉️ Active Paper: The Paper You’re Currently Using or Processing

These are the papers you need within reach, such as bills to pay, forms to sign, permission slips, and more.

1. Create a daily inbox.

Designate one bin or tray for all incoming paper. This will prevent things from spreading and give you a consolidated spot to check daily.

2. Designate a Family Command Center.

This is great for high-traffic areas where you can keep calendars, school forms, coupons, or meal plans visible and easily accessible.

3. Label an “Action” folder.

Use a single folder for items requiring attention this week, such as calls to make, paying bills, or other urgent tasks.

4. Add a “To File” folder.

Place papers here temporarily so they don’t stack up while waiting to be filed. Set a monthly or quarterly filing time.

5. Try a Sunday Paper Reset.

Take 10 minutes each Sunday to sort through your active pile, toss what’s done, and move what’s ready to file. You can also add this to your regular Sunday Reset.

6. Use sticky notes to remind you about urgent paperwork.

Place a Post-it on important papers with the deadline or action needed to keep tasks clear and visible.

7. Use “context” to create categories.

Consider the context in which your papers will be used together, such as School and Medical.

8. Place papers “to go” in the spot where they leave.

Keep a labeled folder for documents you need to take with you (such as forms, appointments, or notes) in the bag that you leave the house with.

📁 Filing Paper: The Paper You Need to Keep and Reference

This includes records, warranties, financial info, and other paperwork you might need in the next year or two.

9. Make it easy to file papers by placing your file solution where you deal with papers.

No need to keep it all in a file cabinet.

10. Use broad, general categories like Home/Auto, Financial, and Personal for your major categories.

Break these into subcategories as needed.

11. Assign colors to major categories (such as green for financial, red for medical).

It keeps your paperwork more visual.

12. File by person.

For families, create files by name with one for each member.

13. Set a monthly or quarterly filing date.

Put a recurring event on your calendar to file papers—consistency keeps clutter away.

14. Try an accordion file.

An accordion file with 12 pockets can cover your whole year or main categories.

15. Label a “Current Year” tax folder.

Make tax time easy. Drop any deductible receipts, statements, or W2s here as they come in. You’ll thank yourself next tax season.

16. Set up a shredding station.

Make it easy to discard sensitive documents. Shred documents with account numbers. Keep it close to your filing zone.

17. Set a timer for filing.

Filing is tedious. Keep your filing to small chunks of time. Get motivated with a time set for 15 minutes and use the Pomodoro Method to focus for an hour.

📦 Archive Paper: The Paper You Rarely Need, but Must Keep

These are your long-term keepers, such as legal documents, past tax returns, house records, diplomas, etc.

18. Store in a labeled plastic file bin in a less accessible spot.

Choose water-resistant bins with clear labels for archived categories like Taxes, Financial, or Legal.

19. Add a “Keep Until” note.

Mark folders or envelopes with the year you can toss them—especially helpful for tax or insurance papers. Ask your accountant for your retention schedule.

20. Organize your digital documents, too.

Electronic documents can be organized with the same strategies on your computer.

21. Archive once a year.

Pick a date, such as January or post-tax season, to move outdated files into long-term storage.

22. Store Archive Papers in less active spaces.

Keep them in a closet, attic (if climate-controlled), or labeled file box—not in your everyday workspace.

23. Organize your important documents.

Collect birth certificates, social security cards, and other essentials in one labeled binder or file. Place these in a locked portable safe.

24. Keep sentimental items together.

Collect your sentimental items and place them in an attractive box in your closet. Have one box for each family member.

25. Purge before you archive.

Before storing papers long term, double-check that they still need to be kept. If not, shred and keep less.

Organizing paperwork can be an overwhelming project, but you can make it manageable. These baby steps help you make progress. Start with your active papers, set up a simple filing system, and archive once a year. This workflow works for your real life, helps you manage the necessary information, be more in control and less buried by the clutter.

Holiday Planning Notebook

/9 Comments/in , , /by

holiday planning notebook.

 

Have you had scraps and notes everywhere for your holiday planning? Have you wanted to keep your holiday plans organized from year to year? Is being more organized this year one of your goals for the holiday season? Make your holidays more organized with a holiday notebook. It is a simple, easy-to-create notebook for you to use throughout the holiday season.

 

My gift to you this season is this free workbook for you to customize for your holiday planning. There are pages for your calendar, baking, meal planning, gift purchasing, and addressing cards. You can print this (click here holiday planning notebook printable letter size 2023) and place it in a 3-ring binder or save it digitally, turn the PDF into a Word document, and use it in Google Drive or word docs. 

 

 

 

Another option is for you to create your own with a 3 ring binder, paper, and slash pockets. 

·                     Collate your holiday notebook by deciding what categories are most important to you.  

·                     Choose a notebook with holiday theme colors

·                     Add tabbed slash pockets or dividers with labels for

holiday calendar with dates for activities

holiday recipes

holiday card lists with completed addresses

gift lists (including online purchases)

decorating ideas (with pictures of each room fully decorated.)

annual family traditions (websites for holiday entertainment)

·                     Include a pocket folder to hold the receipts

·                     Add a password list for access to all your favorite online stores.

·                     Keep in an easy-to-access spot for your use throughout the season!

 

Enjoy the holiday season even more with your organized holiday notebook. A holiday notebook is a way to consolidate all your ideas, lists and more for the holidays! 

 

 

How to Organize Kids’ Art and School Work

/4 Comments/in , , , /by

 

What to save and how to save your kiddo’s school work a common challenge for parents. The papers flood in weekly, there’s so many papers, and there is no time to review that papers. Handwritten stories are mixed in with worksheets. In May, a entire desk worth of supplies, papers and possibly yucky food comes how in a bag from school. For families with multiple kids, this is repeated over and over. Many of us are too busy to do something or too overwhelmed.  Help is here!

 

Define what is precious

Through many years of working with parents, it is hard to know what is defined as precious.  There are multiple scribbles, holiday place mats, spelling quizzes, prolific art work, macaroni necklaces and science boards.  There is a massive compilation of stuff! By defining what is precious before you begin helps you sort through the papers and stuff.

My definition of precious may not match your definition. It is an emotional attachment depending on many things.  Try to drill down this definition. Here are my thoughts.

  • Artwork that shows personality, effort, and originality.
  • Paper work that shows accomplishment and originality.

This gives you a lot of open ended options for you.  You can best decide with a little thought ahead of getting your work started.

 

Sort and edit

Sorting and editing are difficult. Many times it depends on how long it has been between the arrival of the papers, the amount of papers and the way you are sorting. Pace yourself and set up bins to sort into as a first pass on organizing.  Label the bins to be clear what goes where.

  • If your art is a combination of all your kiddos’ stuff, sort first into bins that are named by child.
  • Next group art by time period, such as pre-school, elementary, middle school and high school. Add summer camp and art school if necessary.
  • Assess how precious the art is for you to keep.

 

Organize and Display

There are many options to organize, display and share your kiddo’s art. It helps to know what you want as the end result. Your vision can guide what you keep and how you want to organize the materials that remain.

  • Take a photo or scan the keepsake and create a coffee table art book. This is by far the most fun and popular. It is easy to keep on a bookshelf.
  • Send art work and papers off to grandparents or other special family friends.
  • Keep the keepsakes in a large fed ex box by year in the top of a closet.
  • Keep the art in a portfolio under a bed, in the back of a closet.
  • For a monthly art rotation, set up a “clothesline” with 6 clothespins on an wall in their bedroom. Another Create a “gallery wall” in your kiddo’s room for an art display area.
  • Use a file tote for each child and a expandable folder for each school year.

 

Maintain Your Organization

Maintaining your organization takes practice. Start by gathering your kiddos’ art and papers each week in your Command Center. That is the hub of all active papers in your home. Have a slot for each kiddo’s stuff and have them drop it in weekly.  After a month, go over the items and share what was special. This is a great time to display or edit.  It prevents a year’s worth of editing at one time.  Items can be moved to an auxiliary space to keep until the end of the year. Each summer plan to create your special keepsake item or move all the items to archive storage.  If you are able to sort quarterly, that still keeps your routine together.

 

Apps to help

There are several options to help you with organizing your kiddos’ stuff. These work a variety of ways to help you document, scan and do the next steps.

 

What’s best about sorting, editing, and organizing these keepsakes is the joy you have in seeing your kids’ skills, strengths and talents!

ADHD Friendly Ways to Organize Your Papers

/2 Comments/in , /by

adhd friendly ways to organize paper

 

Join me for a 15 minute presentation on organizing your papers.

Please print this handout before you begin the presentation.

ADHD Friendly Ways to Organize Your Papers

(Handout)

 

 

Start big

 

  • Move from overwhelmed to informed
  • Keep the end in mind
  • Know what to keep and for how long

 

 

Organizing strategies for your papers

  • Your Command Center for actionable paper
  • Your Files for reference papers
  • Archive Files for long term storage
  • Organizing options

 

 

Going digital

  • Device options (photo, Genius Scan, Scanners)
  • Fundamentals
  • Organizing options

 

Staying organized

  • Triage time
  • Admin time
  • Back log

 

 

Home and Office Paper and Digital Organizing Categories

 

Home

 

  • House and Auto
    • Auto purchase
    • Home Major Purchases
    • Home Repair/Maintenance
    • House inventory
    • Insurance
  • Financial (anything to do with money)
    • Banking
    • Credit Cards
    • Investment
    • Retirement
    • Property Taxes
    • Life Insurance
    • Mortgage
  • Personal (anything to do with people or pets)
    • Medical Benefits
    • Medical History
    • Medical Explanation of Benefits
    • Medical Paid bills
    • School/University
    • (Interests such as parenting, decorating, collections, etc.)
  • Work
    • Work history
    • CV or resume

 

Office

    • Clients
    • Resources
    • Vendors
    • Projects
    • HR or Employees
    • Financials 20XX
    • Expenses

 

Resources

ABCs of Important Papers (Oprah.com)

My Life Packet

ADD Friendly Ways to Organize

 

ADHD Friendly Ways to Organize your Papers with a Command Center

/6 Comments/in , /by

 

 

 

 

 

Scraps of paper everywhere?  Not sure where your bills are? What about your kid’s papers to return to school?  Mail on every surface? These are the challenges faced by those with ADHD in organizing paperwork. Organize your papers with a Command Center.

 

This custom creation pulling together several solutions for paper can make finding and accessing your papers super easy.  Bulletin boards, wall calendars, and wall pockets may be the perfect spot for you to post your paper and get organized.  Having components that suit your organizing needs create slots for specific categories of papers and make it easy to find things.

 

Establishing your Command Center system

A command center is the strategy spot for all incoming and actionable papers. It is best placed at the entry where your mail comes in the house or in the kitchen. That is the organic spot where paper tends to accumulate.

Here are some tools and strategies to establish your Command Center. These integrate a variety of resources including a bulletin board, wall calendar, and wall pockets.

  • Your bulletin board is a visual reminder of activities coming up.  It is a place to post important papers, schedules, invitations, announcements, and inspirational quotes.  As papers come in, simply pin the most important papers that you won’t want to lose to your board to keep track of them.  If an invitation or announcement arrives, keep it if it has directions, a gift registry, or a reminder.  Be sure to add this date to your wall calendar as well, since duplication can help too.  Don’t overcrowd your bulletin board as a clean, neat appearance will serve your purposes better.  Edit what is on your board regularly to keep up to date.

 

  • Use 2 dry-erase month-at-a-glance calendars on your wall.  We always have dates that are more than one month away.  Having 2 calendars means that you can keep up to date on activities.  Keep a handy container of different colored dry-erase markers to use for different activities or family members. Take a photo of your calendars to keep with you when you schedule new dates.

 

  • Wall pockets are strategic vertical storage to keep up with paper.  Have one container for each family member. Have one container for receipts. Have one container for resources like directories.

 

  • A dry-erase board lets you make notes, lists, and checklists.  It is an easy way to create reminders for you and your family.

 

  • A desktop sorter command station is another way to keep all your papers together too.  Use hanging files with tabs on them, labeled To Do, To Pay, To File, Receipts, and Taxes.  You can add a hanging file for each family member too.  This compact solution keeps your bills and papers together.

 

  • A basket or bin for mail as it enters the house. This is where paper collects until processed into the system. Use an attractive container that holds ample but not too much paper.

 

  • Be sure to style your space. Having colors that match the walls or simply black or white makes for a more serene space. You can also use ornamental, retro items, baskets or crates for your system.

 

Routines that reinforce your use of your Command Center

A Command Center integrates and coordinates a space for every kind of paper, as well as a specific spot for unprocessed mail. Establish a five-minute daily or once-a-week weekly routine to bring in the mail and sort it into the command center. Have a recycle bin and shred station at this spot to remove any junk mail. By keeping consistent with eliminating extra paper, you will be more in control of important information that arrives by mail. Remember, this is a coordinated effort with your partner in working through the paperwork.

  • Where does the paper go next? That is your filing system! Papers that you will refer to or archive are kept in your filing area.
  • What do you do with the actionable paper? That’s addressed during your weekly planning time when you pay bills, add dates to your calendar, and add tasks to your task list.

 

Overall you are creating a workflow that includes a system and routines for taking the paper from when it arrives, to review, prioritize and act on the necessary information in your life. This will remove a lot of stress and help you find what you need when you need it.

 

 

Your Command Center for Papers

/13 Comments/in , , /by

 

Your command center

 

desk top sorter acrylic desk top sorter

 

 

In our busy lives, information and paper come at us from all directions all the time! Where does all this come from? It comes in with the mail, from school or work, or in your purse! These items require immediate action, with dates and times to enter on our calendar, bills to pay, or addresses or service providers we may need later. The Command Center is a space for information and paper that needs easy access and quick retrieval.  Keep organized with a command center for paper.

Command Center location

Our first decision is where best to create the space for this work zone. Where do you see these papers? In most homes, it is the kitchen since it is the hub of your home.  In the office it is on your desk or on your credenza.  However, if your home office is on the first floor and in a central part of your home, this is a great space to establish this area. Your command center for paper must be located where it’s most valuable.

Setting up your Command Center

Begin by reviewing the current clutter that’s on your desk or counter. Start by deciding what to keep and what to toss. Be decisive! This ensures keeping only what you need.

Continue by sorting your papers into the categories that work for you. Most people need these categories: to do, to pay, to scan, pending, and to file. Other categories include the names of each of your children and partner, weekly activities, other school and organizations’ papers.  At work these categories include your assistant, your boss, hot projects and resources.

 

Choosing your container

Now that you have categories, decide what organizing product might assist you best in keeping these papers in order. Look around the space, measure the area for size, and think about your personal organizing style. Look for a desktop file suited to the décor of the space with hanging files to label with each category. You can also use wall pockets, one for each category, if you have h ave vertical space.  Be sure to choose a product you love and this will help you stay organized.

A calendar and bulletin board are a vital tools in this area too!  Add a month at a glance calendar where everyone can record their activities.  Placing it where all the family or your work colleagues can see it helps everyone stay on top of weekly plans.

 

Command Center routines

Designate an administrative time for you to work  on the command center. This routine usually takes just one hour a week, especially if you choose a time you are high energy to get the job done. Write your administrative time in your personal calendar to commit to the time and make yourself accountable to get the job done.

 

 

Creating a family Command Center and a work Command Center makes the difference in keeping information accessible and easy to locate. Find the right space, the right categories, the right products and the right time to make this work for you. You benefit by having balance and peace of mind!

 

 

Want more ideas on a command center for papers?  Visit my pinterest board Command Centers for Communication and Cohesiveness.

 

Don’t miss a minute of organizing or productivity tips! Join my newsletter

What to do with Meeting Agendas?

/2 Comments/in , , /by

 

What to do with meeting agendas?

 

If you are like most, meetings are an necessary evil of work life and volunteering.  Each meeting you are either given a paper agenda or a link online.  A well run meeting requires an agenda. It’s about preparation and communication.  But what to do with meeting agendas after the meeting has finished?

 

Meeting agenda general plan

If you meet routinely, a meeting agenda helps you keep a structure for the goals of the group.  Your agenda is the place keeper of your accomplishments, your tasks and next steps.  Having a specific file, file drawer or notebook to keep your meeting agenda, labelled with the meeting name, is generally a good idea for the duration of the project.  Be sure you create a spot to easily drop the agenda in when you return from the meeting.

 

Meeting agenda notes

If you are like most of us, your meeting agenda has next action steps noted on it.  You want to consolidate these action steps on a general capture tool, such as a notebook, task list or digital list to be sure to do the next steps before the next meeting.  Adding the actions to your actionable spot makes sense so that the meeting agenda can be stored away and you can accomplish your tasks.

 

Meeting agenda when you are the meeting leader

There’s a time line to preparing a meeting agenda before the next meeting. You will want to recap what has been accomplished, lead your meeting onto the next steps and be sure your attendees are prepared at your next meeting.  Having a digital template to save as a new meeting agenda keeps you moving forward.  You will want to share this agenda at least 24 hours in advance of the next meeting.

 

What’s best practices for your template?  Here’s what I include: name of committee meeting, date of meeting, call in or other contact information, and who is attending the meeting.  The agenda can be a simple, prioritized list of what you want to accomplish.  Be sure to begin your meeting on time and end within an hour.  Efficient meetings are where best work is accomplished.

 

What about when your comittee concludes?

There’s a definitely happiness to ending a well run, successful project!  At that time, sort through, declutter and eliminate the agendas. You might keep one of the last agendas to finalize the project and move the file to an archive location.

 

You might be wondering, does this apply to conference materials as well?  Conference materials are becoming more digital, rather than paper based.  Generally it’s a best practice to pull the materials you will use to save in either paper files or electronically by topic.  I suggest keeping these materials for 2 years to see if you use the materials.  After this, it’s time to delete or recyle.

 

More ideas on paper management here!

How to Simplify Your Paper Files

/4 Comments/in , /by

How to Simplify Your Paper Files

 

Organizing your files today? Or would you rather watch paint dry on a wall?  It’s seems that this is not the most exciting topic however it can be one of the most necessary in every day life and in emergencies.  Simplifying your filing and paper files includes knowing what’s holding you back as well as knowing what to keep.  Build your simple filing system with your strengths in mind.  Here’s how to simplify your paper files.

 

Assess what’s holding you back

What is filing for?  Here’s the first step to get clear. Files are your reference section to keep information to be used in the next year or so.  It’s not necessary to keep every piece of paper that comes into your home or business, especially if it’s not useful for you.  Be ruthless when it comes to keeping what you need now, knowing  you can use the internet, friends’ references, or other ways to get information instead of keeping extra paper.

 

What do  you need to keep and how long?  On Oprah.com, Julie Morgenstern has an extensive list.  Print this to keep as a reference while filing.  However, that’s not generally what’s causing a filing problem.  Instead it’s the articles on parenting, decorating, landscaping or other hobbies that keep holding us back.  Remember, that’s what the internet, pinterest, blogs, podcasts and google are for when we are ready to get started on a project.

 

Simplifying your system

What’s the best system?  The best system for you is the simplest way to move paper into a system. It’s also the best system for you to know where to retrieve the paper.  Categories are often the context that’s easiest to use in creating files. Whether there are for file folders, hanging files, notebooks or digital notebooks, using general, broad categories helps us file and retrieve.

 

For homes, these are the general categories I suggest:

  1. House and Auto
    1. Auto purchase
    2. Home Major Purchases
    3. Home Repair/Maintenance
    4. House inventory
    5. Insurance
  2. Financial (anything to do with money)
    1. Banking
    2. Credit Cards
    3. Investment
    4. Retirement
    5. Property Taxes
    6. Life Insurance
    7. Mortgage
  3. Personal (anything to do with people or pets)
    1. Medical Benefits
    2. Medical History
    3. Medical Explanation of Benefits
    4. Medical Paid bills
    5. School/University
    6. (Interests such as parenting, decorating, guns, etc)
  4. Work
    1. Work history
    2. CV or resume

 

For office files, here are categories I include:

  1. Clients
  2. Resources
  3. Vendors
  4. Projects
  5. HR or Employees
  6. Financials 20XX
  7. Expenses

Use hanging files for the broad categories and file folders for the subcategories. Use naming conventions, where the file names are created in a parallel way, in order to stay consistent and find documents.

 

Archive annually

Tax records for each year, legal documents such as purchase or sale of property, and final loan payments are should be kept permanently. While you only need to keep tax preparation documents for seven years, please consult your own lawyer or accountant to be sure.  It’s best to archive annually when you are preparing for tax time in the spring.

 

What’s left?

  • I typically keep mementos and keepsakes in a box, one box per person, in the closet of that person. A one box per person system also helps you limit keepsakes.
  • Important documents are generally kept in a safe or safe deposit box.  Here’s a list of important documents. It’s critical to keep these up to date each year. While you are archiving during tax time, update your important documents too.

 

Paper can be overwhelming and it’s always coming in. Always keep in mind the document’s value in terms of “shelf life.”  How long will this information be “good” is a relative value and you may be able to find information more easily on the internet or elsewhere.

 

More organizing and productivity information here! Join my newsletter! 

 

 

Start Small Go Big

/2 Comments/in , , /by

Start organizing small, then go big

 

 

How can SMALL and BIG be used together for organizing?  When we think of these opposites, can we use these together in getting organized?  Well here’s how!

 

Organizing and productivity are overwhelming. The most frequent question is how do I get started?  Whether your view is a cluttered desk or home, it’s not clear where, when or how to get started. And what about the next steps? Is that starting with the small of units, like organizing your paper clips or the shoes in your closet?  Or do you go big with the big stuff? Here’s answers to these 2 important questions.

Start small

I love the question, how do I eat an elephant? Its the analogy I use most often in presentations.  Of course the answer is one bite at a time!  It’s in getting start in a small way that gets you started at all.  It doesn’t matter if you take a nibble at the trunk or the foot, starting with a nibble gets you started. Your nibble in your home could be the junk drawer in your kitchen, the floor of a closet, the shelf in a linen closet or the papers in your kitchen.  Nibbling can be an amount of time, like only 15 minutes.  A nibble can be a number, like picking up 3 items to donate.  Your office nibbling can be your inbox, a bookcase, or a file drawer.  Decide what small looks and feels like to you then set a date on your calendar to commit.

 

Go big

Look around at your home or office.  What’s the big stuff in your way?  We organizers call it macro organizing.  Start with the big stuff when you keep on organizing.  It’s not the time to launch into complex sort ing of your stuff. It’s also not the time to go to that shoebox full of small random items.  Work on the big stuff first.   Big stuff open up space. That’s the space you see and feel.  It’s the big stuff that helps you break through being stuck and you feel the openness of your space.  Take a big picture with your papers too.  What are the big categories you can sort?  Broad categories make it easier to work through tedious papers.

 

Is this a new perspective for you?  Have you thought you needed hours to organize and never started?  Have you walked about from your papers after creating an overly complicated system?  Here’s a new way to make organizing happen for you.

 

Want to learn more organizing and productivity tricks?  Join my newsletter here.