Organizing Tax Receipts and Papers

/1 Comment/in , /by

 

scanning tax receipts

 

It’s that time of year when tax papers flood in. It’s the last task we want to do! But it’s much easier if we are organized. Tax papers arrive throughout January, February and March depending on IRS requirements. Many expenses occur all year that are tax expenses and deductions. If you have struggled with organizing your tax receipts and keeping up with tax documents, here are two options for you.

Paper Organizing

Many people have a designated location that holds their tax documents. It can be an actual drawer, a file in their cabinet, or a box once the year is over. Throughout the year, various tax documents arrive and are stashed in this spot. It’s a habit cultivated over the years. It serves you well as you always know where your papers are. Once the files are accumulated, organize them into categories and total them, possibly with an excel spreadsheet so that you know general total.

 

Digital organizing

It’s the 21st century and scanning your tax papers is the way to go. Not only can you scan tax documents in all year, you can track and categorize them. You can share these files with your accountant by sharing access to Dropbox where your tax files can be located. Tax information is easily accessible when you need it. There are lots of choices for scanning, including your ipad, multi-function printer, Neat Desk or Fujitsu SnapScan.  Keeping your papers digitally means you will never lose them.

Tax time can be less stressful knowing where all the documents you need are. Get started organizing tax receipts today to make this year much easier.

Your Most Organized Year Ever

/0 Comments/in /by

Your Most Organized Year Ever

Each year as we start the new year, we think of ways to make a change and improve our lives.  Did you know that organizing is one of the top three goals each year?  Throughout the month of January, I will be offering 31 tips to help you have Your Most Organized Year Ever.  Implement just one of these tips, tools, techniques or tweaks this year. 

 

My own personal mantra has always been “Keep it simple sweetie.”   No matter the situation or the conversation,  my life resolves around keeping it simple.

 

What happens when it’s not simple?  Stress!  It’s that simple.

 

How do you keep it simple?

  • Ruthlessly look for ways to cut down on clutter.
  • Break away from complicated commitments that drag you down and have no meaning.
  • Keep decision making to three choices.
  • Simplify by letting go of MORE than you think you can.
  • Set limits on how much comes into your office or home.
  • Look for ways to streamline your life.
  • Streamline all processes at home and work.
  • Set aside time for organizing, prioritizing, processing and planning.

 

This is the last post of our 31 day series.  Let me know what has been most valuable.

Keep your organizing and productivity all year! Join my newsletter.

Your Most Organized Year Ever

/0 Comments/in /by

Your Most Organized Year Ever

Each year as we start the new year, we think of ways to make a change and improve our lives.  Did you know that organizing is one of the top three goals each year?  Throughout the month of January, I will be offering 31 tips to help you have Your Most Organized Year Ever.  Implement just one of these tips, tools, techniques or tweaks this year.

 

15 ADHD Organizing Tips for 2015

/14 Comments/in /by

adhd organizing

 

It’s the new year and time to put our goals into action! Get your home, work space, kids and more in order this year with these 15 ADHD organizing tips for 2015.

 

Home

  • Apply the ONE in, TWO out rule.   By taking TWO items out, you are gaining on clutter build up.
  • Labeling helps everyone put away stuff.  Label kids drawers, pantry, or anywhere for items to be put back.
  • Set dates to organize. Write in your calendar a one – two hour time, every other week or once a month, you are going to organize. It keeps you committed to your goal.

 

Work

  • Create a well suited work environment. A less distracting environment is one with less clutter, optimal auditory stimulation and attractive for you.  Decide what is not working in your space and spend time crafting an improved place to work.
  • Create and set up reminders that work for you. If you are highly visual, use a dry erase board and sticky notes on a window. If you are highly auditory, set alarms on your phone.
  • Use one hour power periods to accomplish your work.  Set a power period at your high energy time to get the most out of your time.

 

School

  • Partner with your kids to use their planners.  The planner should be the one spot all assignments are written so that nothing slips through the cracks.  Go online to websites, have your kids write in assignments from the class room and consolidate all assignments here.
  • Set up a homework routine with your kids.  Start early, like 4 -5 pm, for homework time. Establish a “get started procedure” like setting up the planner and books on the table.  Homework time ends when all items are back in the back pack and by the door.
  • Use apps that make learning fun.  Quizlet, StudyBlue, Free Audio Books and MindMeister make it easier to digest and incorporate new concepts and vocabulary.

 

Kids

  • Declutter with your kids twice a year, before birthday and holidays.   Its a reset in their rooms so that they keep decluttered.  Work for at least 15 minutes with them, and then continue without them.
  • Cherish your kids artwork with an art gallery or art book. Collect the art together for 2  weeks in a bin.   Have your child choose what to display.  Establish a gallery with frames or string and clothespins.   Take photos of the artwork and create a photo book with it.
  • Help your kids distinguish treasures. Set up a box or bin for them to keep their treasures in their closet.  When the box is full, it’s time to prioritize what is a treasure and what can be let go.

 

Wellness and Self care

  • Everyone needs a good bed time.  Start earlier than you think by getting ready ahead of time. No blue light for 60 minutes before bed.  Be in bed 30 minutes ahead. Set the temperature cooler in your bedroom.
  • Get out in green space.  Take a short walk, do a little meditation, and spend a little time outdoors exercising. It’s what is best for focus and clarity.  Daily exercise helps you be more productive.
  • Do something fun.  More times than not my clients share that they have no time for what they love.  Spend time being crafty, reading a magazine and doing something for YOU each week.

 

Learn more about ADHD

 

Join me on Facebook for daily doses of organizing and productivity.

Your Most Organized Year Ever

/1 Comment/in /by

Your Most Organized Year Ever

 

Each year as we start the new year, we think of ways to make a change and improve our lives.  Did you know that organizing is one of the top three goals each year?  Throughout the month of January, I will be offering 31 tips to help you have Your Most Organized Year Ever.  Implement just one of these tips, tools, techniques or tweaks this year. 
It’s the basis of all things organized. Having a good decision making process makes organizing easier.  And what are good decisions based on?
  • Knowing core values like integrity, honesty, faith and family
  • Prioritizing and reviewing choices in a timely way
  • Eliminating and culling out distractions that take time and energy away
  • Creating logic while balancing emotion
  • Keeping focused while making the decision

 

What helps me most in the decision making process is usually having a good night’s sleep!

 

Check out all 31 tips for Your Most Organized Year Ever.

 

 

Your Most Organized Year Ever

/0 Comments/in /by

Your Most Organized Year Ever

Each year as we start the new year, we think of ways to make a change and improve our lives.  Did you know that organizing is one of the top three goals each year?  Throughout the month of January, I will be offering 31 tips to help you have Your Most Organized Year Ever.  Implement just one of these tips, tools, techniques or tweaks this year. 

 

There are limits that set natural boundaries for us.  Sometimes we see them and sometimes we don’t.  It’s like our closet that’s intended to hold our clothes. And we shop too much to have the clothes fit in there.  It’s like our calendar. At times we commit to too much to be able to fit it all in.  Without limits and boundaries, things get chaotic.  Once you move beyond your limits, it’s a natural time to let things go.

 

How do we set boundaries?  It’s about finding natural limits. It’s designing a system that takes these limits into account.  It’s also about setting our own limits.  Finding a number that helps us stay within boundaries of what feels comfortable.

Here are some natural limits:

  • Pantry where food fits
  • Closet where clothes fit
  • Calendar with 3 Most Important Tasks (MITs) listed
  • Office space where office supplies fit
  • Rules that help us maintain our space.

 

Setting and recognizing limits and boundaries can require processing and coaching.

Your Most Organized Year Ever

/1 Comment/in , /by

Your Most Organized Year Ever

 

Each year as we start the new year, we think of ways to make a change and improve our lives.  Did you know that organizing is one of the top three goals each year?  Throughout the month of January, I will be offering 31 tips to help you have Your Most Organized Year Ever.  Implement just one of these tips, tools, techniques or tweaks this year. 

 

Your task list is a mile long! You know you won’t get it all done, but you have magical thinking that it will be all done.  What’s the best way to feel accomplished?  Prioritize your top three tasks for the day.

 

Find your 3 Most Important Tasks (MITs)

Your three tasks may be the most urgent due to the deadline. Your three tasks might be the ones that bring in revenue.  Your three tasks might be established by your boss.  Write your three tasks out the night before so you are ready to work the next day.

 

Start your 3 Most Important Tasks (MITs)

The only task you can be sure of each day is the first one you start that day.  Get started with your tasks before you review email so you can use crucial thinking time when you are at  your best.  Start with a timer if you need to jump in right away.  Work for an uninterrupted hour and see how much you accomplish.

 

Make this Your Most Organized Year Ever with prioritizing your 3 most important tasks (MITs).

 

Join my newsletter for a boost of productivity!

 

Your Most Organized Year Ever

/1 Comment/in , , /by

 

 

Your Most Organized Year Ever

Each year as we start the new year, we think of ways to make a change and improve our lives.  Did you know that organizing is one of the top three goals each year?  Throughout the month of January, I will be offering 31 tips to help you have Your Most Organized Year Ever.  Implement just one of these tips, tools, techniques or tweaks this year. 

 

Getting a good night’s sleep is critical to everyone, including parents, singletons, grandparents, and kids.  This is especially true in the ADHD home.

 

Why are we bedtime procrastinators? 

 

Setting yourself up for a good night’s rest

  • Get ready for bed way ahead.  When you are in your jammies with your teeth brushed, you are more likely to get in bed at  your designated bedtime.
  • Set the mood for sleep in your bedroom. No paper clutter, your clothes folded, your room cool and your room dark.  You can set up a great space for sleeping this way.
  • Calculate your bedtime for 8 hours of sleep. Get in bed 30 minutes before.  Have the same bedtime nightly.

 

Set your family up for a good night’s rest

  • Eliminate blue light from e-readers, phones or other tech equipment with a central family charging space.
  • Start early with baths and tuck in time to have a relaxing bedtime ritual.
  • According to a National Sleep Foundation (NSF) survey, only 20% of adolescents get the recommended nine hours of sleep per night on school nights. The NSF recommends that children ages 3 to 5 need 11 to 13 hours; ages 5 to 10 need 10 to 11 hours; ages 10 to 17 need 8.5. to 9.5 hours; ages 18 and above need 7 to 9 hours.

 

Sleep helps our productivity and efficiency.  A productive day starts the night before.  Make this Your Most Organized Year Ever with everyone having a good night’s rest.

 

Check out my pinterest page for Family Manager. 

 

Your Most Organized Year Ever

/1 Comment/in , /by

Your Most Organized Year Ever

 

Each year as we start the new year, we think of ways to make a change and improve our lives.  Did you know that organizing is one of the top three goals each year?  Throughout the month of January, I will be offering 31 tips to help you have Your Most Organized Year Ever.  Implement just one of these tips, tools, techniques or tweaks this year. 

 

Rejuvenation time is time for you to relax and gain back energy.

 

Do you give yourself time to rejuvenate?

 

Research shows rejuvenation is important in order to regain focus, invigorate creativity and be more organized.  It’s a way of taking care of ourself to do our best.

 

Create rejuvenation time in your week. Set aside time each week to have unstructured time.  Set aside time to play and be creative. Set aside time for meditation. Set aside time to be in green space.  Set aside commitments that keep you from having rejuvenation time.

 

Rejuvenation time won’t happen without your mindfulness. Your energy will soar as well as your positivity.  Make this Your Most Organized Year Ever by inserting time for rejuvenation in your week.

 

Boost your organizing and productivity skills with 31 tips to Your Most Organized Year Ever.

 

Join my monthly newsletter!

 

Your Most Organized Year Ever

/0 Comments/in , , /by

Your Most Organized Year Ever

Each year as we start the new year, we think of ways to make a change and improve our lives.  Did you know that organizing is one of the top three goals each year?  Throughout the month of January, I will be offering 31 tips to help you have Your Most Organized Year Ever.  Implement just one of these tips, tools, techniques or tweaks this year. 

 

Your productivity depends on setting up a well suited work space.

 

For most of us, an uncluttered desk in a well lit office creates an efficient and effective work space.

  • Keep only on your desk what you use each day.
  • Create a command center for action papers.
  • Set up easy to access files for references.
  • Clear your desk daily to keep it efficient.

 

If you work at home, your work space might be mobile.

  • Set up a portable command center for papers.
  • Include electronic cables and other essentials for mobility.
  • Take time out during the day to eat, take a walk and be sociable.

 

Make this Your Most Organized Year Ever with a well suited work space includes elements that make you happy and productive.

 

Need a boost of organizing energy? Join my newsletter!